University Cash Services
The Cashier’s Office is located on the first floor of Sage Hall in the Enrollment Center and is open during the following times:
Monday – Thursday 8:30 a.m. - 3:00 p.m. and 4:00 p.m. - 5:30 p.m. Friday – 8:30 a.m. - 3:00 p.m. and 4:00 p.m. - 5:00 p.m. There will be extended hours of operation during the first two weeks of the semester.
Students must register for classes before they can pay registration fees. Students will be responsible for obtaining their account balance information through their “my CSUCI” account. Payment deadlines are strictly enforced whether or not an invoice is received. Partial payments will not be accepted unless a student has signed the campus installment payment plan contract. Payments will not be accepted or processed after the due date and students will be disenrolled from all classes for non-payment. Notices will not be sent to students that are disenrolled. This information will be available to the student by logging into their “ my CSUCI” account. Students who are eligible for Financial Aid but do not have “anticipated aid” applied to their account by the due date, will be responsible for paying their own fees. Please refer to the Financial Aid section for further details. Students should also check their dolphin email on a regular basis for account balance updates and billing deadlines. For general information, refer to the Student Business Services website at: http://www.csuci.edu/sbs/
Registration Payment Deadlines
If full payment is not received in the Cash Services Office by the published due date, the University will drop students for non-payment. Payments will not be accepted after a student has been dropped. Disenrolled students will need to re-register and pay immediately. All students are responsible for reviewing their account activity and balance information through “myCSUCI” on a regular basis. The navigation to check your financial information is: “myCSUCI” > SA Self Service > Campus Finances > Account Inquiry
|Registration Date:||Due by the end of:|
April 28 to June 30, 2008
Monday, July 7, 2008
July 1 to July 31, 2008
Monday, August 4, 2008
August 1 to 20, 2008
Wednesday, August 20, 2008
August 25 or later
*Immediately upon registration
IMPORTANT NOTICE: If a student registers on or after August 25, 2008, he/she must obtain the instructor’s signature on the add/drop form and pay fees immediately upon turning in the form to admissions to avoid disenrollment. The student will also incur a $25 late registration fee.ADDING ADDITIONAL CLASSES
If a student adds more classes after their initial enrollment, they will be held to the payment deadline from the first day that they enroll. Failure to pay the additional fees associated with adding more classes will result in disenrollment.
Resident Fees and Nonresident Tuition Per Semester
Fees are subject to change by the Trustees of the California State University. As of this writing, the Legislature has not made a decision regarding the State Budget. Fees will be contingent upon the decision by the Legislature.
A post baccalaureate student is defined as any student having earned a Bachelors degree.
Nonresident and International Student Fees
Nonresident and international students must pay the resident registration fees plus $339.00 per unit.
How to Pay Your Fees
- Credit Card: CSUCI no longer accepts VISA. The only acceptable credit cards are MasterCard, Diner’s Club, AMEX, and Discover. All credit card transactions must be completed on-line. Log into your “ my CSUCI” account and go to: SA Self Service > Campus Finances > Make a Payment. Then click on the box called “Login to CashNet” to proceed. A merchant-imposed convenience fee is applied to all credit card transactions. For detailed instructions on how to use this payment method, please reference the Student Busines Services at: http://www.csuci.edu/sbs/.
- By mail: Postmark dates are not honored. Enclose a check or money order (include your 9-digit CSUCI ID number) payable to CSUCI and mail to: University Cash Services, California State University Channel Islands, One University Drive, Camarillo, CA 93012.
- Online: E-check payments are accepted on-line at no additional charge. You must log into your “my CSUCI” account and go to: SA Self Service > Campus Finances > Make a Payment. Then click on the box called “Login to CashNet” to proceed. For detailed instructions on how to use this payment method, please reference the Student Business Services at: http://www.csuci.edu/sbs/.
- In person: Please visit a University Cashier in Sage Hall during normal business hours.
- Drop BoxA drop box is located in the hallway of Sage Hall, adjacent to the Cash Services office, for payments made after normal business hours. Payments dropped off will be processed within 72 hours. Include your 9-digit student ID # on all payments to ensure proper processing.
Registration Fee Installment Payment Plan
The California State University Channel Islands Installment Payment Plan (IPP) enables participants, in good financial standing with the university, to pay for all registration related fees in three payments without interest. Financial aid recipients and sponsored students with waivers are not eligible to sign up for the IPP. Any outstanding balance due to the University must be paid prior to applying for the IPP.
Students must sign up for the IPP in person at the University Cash Services’ office according to the registration payment due date calendar. A non-refundable administrative fee of $33 per semester is required for participation in the installment plan. Payments must be received on or before the due dates regardless of whether or not an invoice is received. Late payments will be accessed a $25 late fee. Failure to complete the obligations under the terms of the IPP will prohibit students from being able to participate in this plan for future semesters. For more information, please contact a University Cashier or refer to the University Cash Services website.
A $25 returned fee is applied to student accounts for any returned items by the bank or for declined credit card transactions. If enrollment has already occurred, classes may be cancelled. Students will be required to register late and will incur a $25 late registration fee.
Payments for returned items must be paid by cash or certified funds only. Resolve financial balances and clear registration holds to avoid delays in registration and/or fulfilling graduation requirements.
Special Course Fee
Several courses require the payment of special course fee (lab fees) as a condition of enrollment. These fees may be indicated in the Schedule of Classes next to the course listing. Lab fees must be paid with registration fees and are subject to the payment deadlines. Lab fees range from $15 to $100 per course. Lab courses dropped by the add/drop deadline will automatically be credited on the student’s account. Lab courses dropped after the deadline will not be refunded.
Breakage Card Fees
In addition to the above lab fees, several courses require a refundable breakage card fee. The fee is $25 per course and is refunded at the end of the semester only if confirmation is sent to the Cashier’s Office that nothing has been broken.
Campus Photo ID Cards
All new CSUCI students must purchase a Photo ID card. To obtain your Photo ID, you must bring $15.00 and additional photo identification (e.g. valid California Driver’s License, a DMV ID, or a passport) to University Cash Services. There is a $15 replacement fee for a new card. This card is required:
- for all transactions at Admissions and Records
- for all transactions at University Cash Services
- to obtain campus services from the Library
- for the Student Health Center
- for the Student Union
Other Fees and Charges (Nonrefundable)
|Campus ID card||$15.00|
|Change of Graduation Date||$15.00|
|Check Return Fee||$25.00|
|Credit Card Transaction Dishonored Fee||$25.00|
|Duplicate Diploma Fee||$15.00|
|Freshman Orientation Fee||$40.00|
|Housing Installment Plan Fee||$33.00|
|Intent to enroll deposit||$100.00|
|Late Payment Fee||$25.00|
|Late Registration processing Fee||$25.00|
|Registration Installment Plan Fee||$33.00|
|Replacement campus ID card||$15.00|
|Parking Permit Replacement Fee||$10.00|
|Transfer Orientation Fee||$25.00|
|Student Professional Liability Insurance Fee||$20.00|
For more information about Parking see “Transportation and Parking” on page 21 of this Schedule.
For more information about Housing payments and deadlines, please refer to the housing website at: http://www.csuci.edu/students/housereslife.htm.
If the student account does not show “anticipated aid” by the payment due date, the student is responsible for paying all fees. Students will be able to defer payment only for the amount indicated. If a student’s financial assistance does not pay off the entire balance, the student must pay the difference according to the scheduled due dates. Students who apply for Financial Aid after the start of the semester will be held responsible for paying all fees. It is the student’s responsibility to obtain their account information through “ my CSUCI” prior to the payment due dates.
Financial aid awards will first be used to satisfy any obligations owed to the University. If the total aid available is not sufficient to pay fees in full or if the student loses financial aid eligibility, the student is responsible for payment of fees. Students are responsible for their fees whether or not an invoice is received. For questions regarding your aid, contact the Financial Aid office at (805) 437-8530.
All disbursements rules must be met before aid will be paid out. Financial aid awards will be disbursed to accounts the first week of the semester and weekly thereafter. The first three disbursements of the semester will be mailed out via US mail. After that, checks will be available for pick up in person at the cashier’s office, every Friday from 9:30 am to 11:30 am at the University Cash Services’ Office. Checks remaining in the office after that time will be mailed out to students via US mail.
To qualify for a financial aid disbursement, students must be enrolled in at least 12 units. This is considered the minimum full-time load and will result in full financial aid eligibility. Students enrolling less than full time may have their aid reduced. Most financial aid programs have minimum unit requirements that must be met or aid from those programs may be cancelled completely. If you completely withdraw from school, you may be required to repay some or all of your financial aid.
Aid Disbursements/Address Change
Financial Aid is applied to a student’s account the week before school starts and weekly thereafter. If there is an overpayment on a student account after all fees and residence costs are deducted, a check will be mailed to the student at the address on file through their “ my CSUCI” account. Please review your information and keep it updated to ensure that you receive all correspondence.
Federal Military Selective Service Act
The Federal Military Selective Service Act (the “Act”) requires most males residing in the United States to present themselves for registration with the Selective Service System within thirty (30) days of their eighteenth birthday. Most males between the ages of 18 and 25 must be registered. Males born after December 31, 1959 may be required to submit a statement of compliance with the Act and regulations in order to receive any grant, loan, or work assistance under specified provisions of existing federal law. In California, students subject to the Act who fail to register are also ineligible to receive any need-based student grants funded by the state or public postsecondary institution.
Selective Service registration forms are available at any U.S. Post Office, and many high schools have a staff member or teacher appointed as a Selective Service Registrar. Applicants for financial aid can also request that information provided on the Free Application for Federal Student Aid (FAFSA) be used to register them with the Selective Service. Information in the Selective Service System is available and the registration process may be initiated online at www.sss.gov.
Students enrolling under one of the following University sanctioned programs may have some portion or all of the registration fees waived or paid by a sponsor organization. The signed authorization/voucher must be submitted to the University Cash Services office prior to registration. Authorizations with payment restrictions will not be accepted. Students will be responsible for differential payment by the published due date if the employer/agency is not assuming responsibility for the full amount of registration fees. The employer/agency will be billed for the authorized (or actual if less) amount with payment due within thirty days of the invoice date.
A contractual agreement with the University or prior arrangement with Cash Services is required from the sponsoring agency. Students must enclose authorization obtained from the employer/agency. The agency authorization must be on company letterhead stationery with an authorized signature.
A signed authorization must be on letterhead stationery of a recognized branch of the Federal Government. The student is responsible for any portion of the fees not covered by the agency.
Enclose authorization on letterhead stationery or 1556 form which clearly indicates the sponsoring agency to be billed. The authorization must bear the signature of the commanding officer or recognized official. Conditional authorizations will not be accepted. Payment from the sponsoring agent is required within thirty days of the invoice date.
State and Veterans Vocational Rehabilitation
Enclose signed authorization from the appropriate sponsoring agency (State Department of Rehabilitation or Veterans Administration).
Students seeking education allowances under provisions of any Veterans Act must be eligible with the Veterans Administration to receive benefits. All students wishing to draw benefits who are enrolled for any semester must have their current program on file with the VA Certifying Official who can be reached at (805) 437-8500. This rule applies each time you register with the University.
CSU Employee Fee Waiver and Reduction Program
The California State University offers eligible employees the opportunity to enroll in the CSU Employee Fee Waiver and Reduction Program. This program provides for the waiver or reduction of certain fees for employees who enroll in work related courses offered by the CSU for the purpose of improving skills for existing jobs, or advancement in accordance with a career development plan. This program allows the employee to transfer their benefit to a spouse, dependent, or domestic partner. The CSU employee must apply for this program through the Human Resource department each semester. Payment of fees and the approved fee waiver form must be received in the Cashier’s office by the published due date to avoid disenrollment from classes.
Intrasystem Concurrent Enrollment
California resident students participating in this program pay their registration fees at the home campus. Nonresident participants must pay any additional fees to CSUCI.
Intrasystem Visitor Enrollment
California resident students participating in this program pay their fees at the host CSU campus.
Contact the Division of Veteran Services of the State Department of Veteran Affairs for eligibility requirements. Submit the waiver authorization letter to the campus VA Certifying Official and fee payment (if applicable) by the deadline date. A Veteran Dependent recipient will receive an authorization letter and will be invoiced for the cost of campus-based fees as listed in the Schedule of Classes. For more information call (805) 437-8500.
All refunds for mandatory fees are now automatic. Any refund due to a student will be reduced to offset any outstanding obligation to CSUCI. Refunds, excluding financial aid disbursements, will be processed after the add/drop date. Refund checks will be mailed to the student’s address on file with Admissions and Records. Students can check their address and make any necessary changes through “ my CSUCI.” Payments made by credit card will be credited back to the original card used.
Cancellation of Registration Prior to the Beginning of the Term
A student will be eligible for a full refund if fees are paid but no enrollment occurred or if all classes have been dropped prior to the first day of instruction for the term. Procedures for withdrawal are available in the Enrollment Center or in this Schedule of Classes. Students will also receive a full refund of mandatory fees and nonresident tuition under the following circumstances:
- The tuition and mandatory fees were collected in error.
- The course for which the tuition and mandatory fees were assessed or collected was cancelled by the University.
- The University makes a delayed decision that the student was not eligible to enroll in the term for which the mandatory fees were assessed and collected, and the delayed decision was not due to incomplete or inaccurate information provided by the student.
- The student was activated for compulsory military service.
Prorated Refunds for Complete Withdrawals
Beginning with the first day of instruction for the term, refunds for complete withdrawals will be prorated based on the date of withdrawal and the length of the academic period up to the 60 percent point of the term. Refunds are processed automatically. A student who officially withdraws after the 60 percent point in the academic period will not be entitled to a refund.
Refunds for Partial Withdrawals
A student who drops some, (but not all) units resulting in a lower mandatory fee obligation by September 12, 2008 will be entitled to a refund of the applicable difference in fees. Refunds are processed automatically. A student who fails to drop classes that would result in a lower fee category by the deadline will not be entitled to a refund.
NOTE: It is the sole responsibility of the student to withdraw from classes. Refunds can only be issued to students who withdraw from classes by the published deadlines. Students are responsible for verifying their withdrawal from classes.
Important Fall 2008 Refund Policies and Procedures
- For a full refund, all classes must be dropped prior to the first day of instruction. Beginning the first day of classes, your refund will be pro-rated.
- All refunds for mandatory fees are now automatic.
- Refund checks will be mailed to the address on file. You can update your address by logging into PeopleSoft at http://my.csuci.edu/
- Please refer to the refund section in this Schedule of Classes for eligibility requirements.