SA.02.009 - Policy on Issuing Official Transcripts
Purpose
Students are entitled to access their educational records maintained by the University
and have an official transcript of record provided to them or their designated recipient.
Background
Family Educational Rights and Privacy Act of 1974 as amended (FERPA) 20USC 1232g
Accountability
University Registrar
Applicability
Any student who has ever enrolled in an academic program at CSU Channel Islands may
request an official transcript.
Definition(s)
Official Transcript of Record shall consist of a summary of the courses for which
academic credit, including Continuing Education Units (CEU), is attempted by the student
at CSUCI. Request for Official Transcript is the authorization from the student to
the University to release the above defined transcript of the student's record.
Policy
An Official Transcript of Record is released upon request of the student. Such requests
must be made in writing either by completing the Request for Official Transcript form
or by writing a letter. All written requests must be signed by the student.
Transcripts will be issued as soon as possible after receipt of the request and any
applicable processing fee. All outstanding debts and obligations to the University
must be cleared prior to release of transcript. It is the student's responsibility
to notify Records and Registration when such debts and obligations have been satisfied.
Transcripts are normally issued via U.S. Mail to the recipient designated by the student.
Prior arrangement must be made in order for transcripts to be picked up by the student.
Pick up of transcripts by student's designee must be authorized in writing at the
time of request.