Internal Events at CI
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Guidelines for Reserving Campus Spaces (PDF, 210 KB)
Important note: All event requests must be submitted and finalized through 25Live a minimum of 15 business days prior to the event start date. Meeting requests must be submitted more than 24 hours in advance of meeting time.
Internal Events are defined as those that:
- Are facilitated or planned by a division, area, auxiliary, or campus group
- Cover all associated event charges and fees via an internal transfer of campus funds
- Use a campus or CSUCI affiliated location space or resource
*Internal events do not include activities or events that are part of an academic course or offering. For example, a guest lecturer speaking in a class being held in the scheduled classroom does not require a unique event reservation, but a speaker series sponsored by an academic department for the entire campus does.
All reservations for virtual and live events are made via 25Live.
Information on virtual event planning
CSUCI COVID Event Guidance and Protocols
| FORMS | DESCRIPTION | ISSUED |
|---|---|---|
| 02.04.15 | ||
| Presidential Participation Form | This form is for those who wish to have the University President attend their event. | 02.15.24 |
| Request for Homepage Event Listing | This form is for those who wish to have their event listed on the CI homepage. | |
| Boating Center Use Agreement | This form is a required agreement prior to hosting an event at CIBC. | 03.06.24 |
| MANUALS | DESCRIPTION | ISSUED |
|---|---|---|
| Event Space Request Manual (PDF, 2.4MB) | This manual will guide you through creating your event request in 25Live and all additional features. |
| EVENT SUPPORT DOCUMENTS | DESCRIPTION | ISSUED |
|---|---|---|
| Event Planning Timeline (PDF, 106KB) | A chronological listing of "things to do" to support the successful implementation of your event. | 10.24.17 |
| 25Live Internal Event Planning Checklist (PDF, 450KB) | A checklist which includes all essential details and services to think about before entering your event request in 25Live. | 2.17.22 |
Sign Placement Map (PDF, 914KB) | This is for those who wish to place their own directional signs on campus for their event. | 09.11.15 |
Signage Template (MS Word, 32KB) | This template can be used to prepare directional signage for an event. | 10.1.15 |
Virtual Event Reservation Guide (PDF, 161KB) | A step-by-step guide to creating a virtual event reservation in 25Live. | 08.01.20 |