News

05/06/2015 -  FY14/15 YEAR-END Deadlines have been released. It is imperative that everyone review each of these documents to ensure their respective division/departments meet the campuses’ year-end financial deadlines.  
FY 14/15 YEAR END FINANCIAL DEADLINES MEMO   (PDF, 147KB)
FY 14/15 Accounts Payable Accrual Form  (MS Excel, 110KB)

Table of Contents

Budget FormsIssuedInstructionsPolicy
ChartField Request Form (PDF, 83KB) This form is for requesting a new chartfield, modifying an existing chartfield, or inactivating an existing chartfield.06/2015--
Payroll Expenditure Transfer Form (MS Excel, 165KB)08/2014--
New Trust Fund Agreement Form (PDF, 61KB) This form is for establishing a new trust fund or project.01/2015--
Expense Transfer Justification Form (MS Word, 33KB) This form is for transferring expenses that are older than 90-days.04/2009--
Student Financial Item Type Request Form (MS Excel, 53KB)05/2012Within form-
Computer Refresh Agreement Form (MS Word, 24KB)09/2009FAQ 
Grants & Contracts FormsIssuedInstructionsPolicy
Close Out - Sponsored Projects Check List (PDF, 643KB)08/2010--
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB)08/2010--
System Support FormsIssuedInstructionsPolicy
Hyperion Access Request Form (MS Word, 125.3 KB)01/2012--
CashNet eMarket Request Form (MS Word, 73KB)07/2014FAQ-
CashNet Security Request Form (PDF, 316KB)09/2012FAQ-

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 Accounting - Journal Entry TransferIssuedInstructionsPolicy
CI Journal Entry Transfer (JET)/ (RET) v2 
(ZIP MS Excel, 253KB)
For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry.
Training: JET/RET v2 Power Point (PDF, 634KB)
11/2014
JET Process Guide (PDF, 2.4MB)
RET Process Guide (PDF, 1.2MB)
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 Accounting - Deposit RequestsIssuedInstructionsPolicy
CI Deposit Detail Form (DDF)
(ZIP MS Excel, 156KB)
For Cashier Office and Auxiliary Use.
09/2013
DDF Process Guide (PDF, 2.8MB) 
DDF Power Point (PDF, 1.2MB)
-
Deposit Request (MS Excel, 73KB)
For campus use to request the deposit of funds to a specific fund or department.
05/2013--
 Accounting - Invoice RequestsIssuedInstructionsPolicy
Campus Invoice Request (MS Excel, 119KB)11/2012--
ASI Invoice Request (MS Excel, 341KB)10/2011--
Foundation Invoice Request (MS Excel, 121KB)10/2011--
UGlen Corp. Invoice Request (MS Excel, 32KB)10/2011  
 Accounting - Petty CashIssuedInstructionsPolicy
Current Custodian List  (PDF, 100KB)05/2015
PettyCash Procedures 
(PDF, 167KB)
-
New Custodian Form (PDF, 99KB)01/2015
PettyCash Procedures 
(PDF, 167KB)
-
Custody Transfer Request Form (PDF, 110KB)01/2015
PettyCash Procedures 
(PDF, 167KB)
-
Audit Form  (MS Excel, 36KB)01/2015PettyCash Procedures 
(PDF, 167KB)
-
Reconciliation Form  (MS Excel, 41KB)01/2015
PettyCash Procedures 
(PDF, 167KB)
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Accounts Payable  - Travel RelatedIssuedInstructionsPolicy
NEW  Travel Authorization Form 
(2015)    (ZIP PDF, 3.2MB)
To be completed prior to travel occurring after 01/01/2015.
03/2015

Within form

CI Travel Store Handbook 
(PDF, 2MB)
CI Travel
Policy & Procedures 
(PDF,672KB)
NEW Blanket Mileage Travel Authorization Form
(2015)   (ZIP PDF, 2.9MB)
To be completed on semi-annual basis for travel limited to local mileage. 
03/2015

Within form

CI Travel
Policy & Procedures 
(PDF,672KB)
NEW Travel Expense Claim Form 
(2015)  (ZIP PDF, 2MB) 
To be used for travel expenses that occur after 01/01/2015.
01/2015
Instructions 
(PDF,121KB)
CI Travel
Policy & Procedures 
(PDF,672KB)
NEW Monthly Mileage Log
(2015)  (ZIP PDF, 1.5MB) 
For employees incur mileage regularly as part of their normal duties.
01/2015--
 Accounts Payable - State of California StandardIssuedInstructionsPolicy
CA STD 204- Payee Data Record
(PDF, 161KB)
For new vendors/suppliers to complete in order to be included in CI system. CI cannot accept W-9 forms from suppliers.
06/2003--
CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver
(PDF, 161KB)
For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking.
09/1991--
CA STD 261- Private Vehicle Use
(PDF, 112KB)
For all travelers using private vehicles for business purposes. 
03/1995--
 Accounts Payable - Other IssuedInstructionsPolicy
NEW  FY 14/15 Accounts Payable Accrual Form
(2015)
(MS Excel, 110KB)
05/2015
-
Year-End Financial Deadlines Memo 
(PDF,147KB)
NEW Business Expense Claim Form
(2015)
(ZIP PDF, 2MB)
Request reimbursement for business expenses (BER, CELL, PC, REL).
02/2015
 -
PettyCash 
Procedures 
(PDF,167KB)
CI Travel Policy & Procedures 
(PDF,672KB)
NEW Check Request 
(2015)
(ZIP PDF, 2.5MB)
Request payments to vendors/suppliers.
02/2015
Within form
-
NEW Wire Transfer Request Form
(2015)
(PDF, 778KB)
Request vendor payments to be issued by wire.
02/2015
-
-
Lost/Missing Receipt Form (MS Word, 114KB)
07/2011
-
-
CI Epayment Authorization Form (ACH/EFT)   
(PDF, 134KB)
For all Employees, Vendors & Suppliers to receive accounts payable payments through direct deposit (ACH/EFT).
10/2014
Within form
-

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Other Forms

 CI Finance 101 Training Presentations

CI Finance 101 Training PresentationsIssued
ProCard Refresher     (PDF, 161KB)
11/2014
Hyperion  
11/2014
Understanding Accounting Strings 
11/2014
Travel Workshop
a) How to Submit a Travel Authorization    (PDF, 182KB)
b) Risk Management in Travel       (PDF, 1.8MB)
c) How to Submit a Travel Reimbursement     (PDF, 1.26MB)
11/2014
Section 508 Accessibility - How to Purchase Electronic and Information Technology Products     (PDF, 93KB)
11/2014
Revised JET/RET Form – Version 2.0 Training      (PDF, 1.4MB)
11/2014
Journal Entry Transfer (JET) Training     (PDF, 1.4MB)
Related Entity Transaction (RET) Training     (PDF, 2.2MB)
11/2014
Payroll Distribution Process           (PDF, 1.3MKB)
11/2014
Online Requisitions         
11/2014
Data Warehouse 11G Updates       (PDF, 1.0MB)
11/2014
Position Management     (PDF, 832KB)
11/2014

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