News

12/23/2015 - In accordance with changes made to the Integrated CSU Administrative Manual (ICSUAM) Travel Policy - 3601.01, a summary of significant changes to the CI Travel Procedures and Regulations (effective January 1, 2016) went out to the FHR Council. Included below are the new releases of the following forms:(2016) Travel Expense Claim Form, (2016) Business Expense Claim Form,  (2016) Travel Authorization Form (International Only), and the new CIT Request Form.

Download the short guide to Using Fillable PDF forms (PDF, 1.2MB)which includes visual guides, navigation tips, information on using Fillable PDF forms, opening zipped files, and more. 

Table of Contents

Budget FormsIssuedInstructionsPolicy
ChartField Request Form (PDF, 83KB) This form is for requesting a new chartfield, modifying an existing chartfield, or inactivating an existing chartfield.06/2015

PDF Tips (PDF, 1.2MB)

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Payroll Expenditure Transfer Form (MS Excel, 165KB)08/2014--
Budget Transfer Form (ZIP, 91KB)11/2015Within Form-
New Trust Fund Agreement Form (PDF, 61KB) This form is for establishing a new trust fund or project.01/2015PDF Tips (PDF, 1.2MB)-
Expense Transfer Justification Form (MS Word, 33KB) This form is for transferring expenses that are older than 90-days.04/2009--
Student Financial Item Type Request Form (MS Excel, 53KB)05/2012Within form-
Computer Refresh Agreement Form (MS Word, 24KB)09/2009FAQ 
Grants & Contracts FormsIssuedInstructionsPolicy
Close Out - Sponsored Projects Check List (PDF, 643KB)08/2010PDF Tips (PDF, 1.2MB)-
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB)08/2010PDF Tips (PDF, 1.2MB)-
System Support FormsIssuedInstructionsPolicy
Hyperion Access Request Form (MS Word, 125.3 KB)01/2012--
CashNet eMarket Request Form (MS Word, 73KB)07/2014FAQ-
CashNet Security Request Form (PDF, 316KB)09/2012FAQ-

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 Accounting - Journal Entry TransferIssuedInstructionsPolicy
CI Journal Entry Transfer (JET)/ (RET) v2  (ZIP, 253KB) For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (PDF, 634KB)11/2014JET Process Guide (PDF, 2.4MB) RET Process Guide (PDF, 1.2MB)-
 Accounting - Deposit RequestsIssuedInstructionsPolicy
Deposit Request (ZIP, 1.3MB) For campus and CI auxiliary use to request the deposit of funds to a specific fund or department. 09/2015PDF Tips (PDF, 1.2MB)-
Accounting - Invoice RequestsIssuedInstructionsPolicy
Campus Invoice Request (MS Excel, 119KB)11/2012--
ASI Invoice Request (MS Excel, 341KB)10/2011--
Foundation Invoice Request (MS Excel, 121KB)10/2011--
UGlen Corp. Invoice Request (MS Excel, 32KB)10/2011  
Accounting - Petty CashIssuedInstructionsPolicy
Current Custodian List (PDF, 100KB)01/2016PettyCash Procedures
(PDF, 195KB)
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New Custodian Form (PDF, 99KB)10/2015PettyCash Procedures (PDF, 195KB)-
Custody Transfer Request Form (PDF, 110KB)10/2015PettyCash Procedures (PDF, 195KB)-
Audit Form (MS Excel, 36KB)10/2015PettyCash Procedures (PDF, 195KB)-
Reconciliation Form (MS Excel, 41KB)10/2015PettyCash Procedures (PDF, 195KB)-

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Accounts Payable  - Travel RelatedIssuedInstructionsPolicy
NEW CIT Request Form(2016) (ZIP, 80KB) Request Channel Islands Travel number to use Travel Store and other campus accounts.
01/2016
CI Travel Store Handbook (ZIP, 1.75MB)
PDF Tips with AP Form Overview (PDF, 2.1MB)
CI Travel Procedures and Regulations
(ZIP, 554KB)
NEW International Travel Authorization Form(2016) (ZIP, 2.9MB) To be completed prior to international travel occurring after 01/01/2016.
01/2016
Within form
CI Travel Store Handbook (ZIP, 1.75MB)
PDF Tips with AP Form Overview (PDF, 2.1MB)
CI Travel Procedures and Regulations
(ZIP, 554KB)
Travel Authorization Form(2015) (ZIP, 3.2MB) To be completed prior to travel occurring between 01/01/2015 and 12/31/2015.
03/2015
Within form
CI Travel Store Handbook (ZIP, 1.75MB) 
PDF Tips with AP Form Overview(PDF, 2.1MB)
CI Travel Procedures and Regulations
(ZIP, 554KB)
NEW Travel Expense Claim Form  (2016) (ZIP, 2.1MB)  To be used for travel expenses that occur after 01/01/2016.
 01/2016
 Instructions (PDF, 121KB) 
PDF Tips with AP Form Overview(PDF, 2.1MB)
CI Travel Procedures and Regulations
(ZIP, 554KB)
 Travel Expense Claim Form(2015) (ZIP, 2MB)  To be used for travel expenses that occur between 01/01/2015 and 12/31/2015.
01/2015
Instructions (PDF, 121KB)
PDF Tips with AP Form Overview(PDF, 2.1MB)
CI Travel Procedures and Regulations
(ZIP, 554KB)
 Monthly Mileage Log (ZIP, 1.5MB)  For employees incur mileage regularly as part of their normal duties.
01/2015
PDF Tips with AP Form Overview(PDF, 2.1MB)
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 Accounts Payable - State of California StandardIssuedInstructionsPolicy
NEW CI Vendor-204 Form - Payee Data Record Packet(Effective 12/21/2015) (ZIP,922KB) For new vendors/suppliers to complete in order to be included in CI system. CI cannot accept W-9 forms from suppliers. Zip includes information sheet, Vendor 204, Supplement 204 and ACH/EFT Authorization Form.12/2015

Within Zip 

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CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (PDF, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking.09/1991--
CA STD 261- Private Vehicle Use (PDF, 112KB) For all travelers using private vehicles for business purposes. 03/1995--
 Accounts Payable - Other IssuedInstructionsPolicy
NEW Business Expense Claim Form(2016) (ZIP, 2MB) Request reimbursement for business expenses (BER, CELL, PC, REL).
01/2016
PDF Tips with AP Form Overview (PDF, 2.1MB)
Petty Cash Procedures (PDF, 167KB)
CI Travel Procedures and Regulations
(ZIP, 554KB)
Business Expense Claim Form(2015) (ZIP, 2MB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occurred between 01/01/2015 and 12/31/2015.
02/2015
PDF Tips with AP Form Overview(PDF, 2.1MB)
Petty Cash Procedures (PDF, 167KB)
CI Travel Procedures and Regulations
(ZIP, 554KB)
NEW Check Request (2016)    (ZIP, 2.5MB) Request payments to vendors/suppliers.
01/2016
Within form 
PDF Tips with AP Form Overview (PDF, 2.1MB)
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Wire Transfer Request Form (PDF, 778KB) Request vendor payments to be issued by wire.
02/2015
PDF Tips with AP Form Overview (PDF, 2.1MB)
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Lost/Missing Receipt Form (MS Word, 114KB)
07/2011
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NEW CI Epayment Authorization Form (ACH/EFT)   (PDF, 94KB) For all Employees, Vendors & Suppliers to receive accounts payable payments through direct deposit (ACH/EFT).
12/2015
Within form
PDF Tips with AP Form Overview (PDF, 2.1MB)
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Other Forms

 CI Finance 101 Training Presentations

CI Finance 101 Training PresentationsIssued
November 2015 Training - Full Schedule (PDF, 121KB)  11/10/2015
Understanding Accounting Strings (PDF, 648KB)11/2015
CASHNet EMarket (PDF, 272KB)11/2015
Using the JET/RET Form (PDF, 2.2MB)11/2015
Travel Workshop: Risk Management in Travel (PDF, 2MB) How to Submit a Travel Expense Claim (PDF, 1.22MB)11/2015
Section 508 Accessibility - How to Purchase Electronic and Information Technology Products (PDF, 94KB)11/2015
Position Management11/2015
Finance Data Warehouse - Phase 2 Upgrades (PDF, 1.1MB)11/2015
ProCard Refresher (PDF, 229KB)11/2015
CASHNet Cashiering (PDF, 430KB)11/2015
Cash Handling (PDF, 183KB)11/2015

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