News

03/17/2015 - In an effort to streamline the travel expense claim process, Financial Services is pleased to offer a “NEW” Travel Authorization (TA) Form for your use starting immediately. The form is now in PDF format and includes new sections to assist with International, International Group, and Santa Rosa Island (SRI) Group travel authorizations. Additionally, on page 4, is a short guide to help you determine which type of TA needs to be completed. 

03/16/2015 - In an effort to streamline the travel expense claim process, Financial Services is pleased to offer a “NEW” Blanket Mileage Travel Authorization Form for your use starting immediately. The new form covers local mileage without subsistence expenses (lodging, meals, and/or incidentals) within Ventura, Santa Barbara and Los Angeles Counties. Out-of-range travel or travel with subsistence expenses will require a Travel Authorization form. 

Table of Contents

Budget FormsIssuedInstructionsPolicy
Request to Add/Inactivate/Change Chartfield (MS Excel, 128KB)08/2012Within form-
Payroll Expenditure Transfer Form (MS Excel, 165KB)08/2014--
Trust Project Request Form (PDF, 279KB)03/2007Within form-
Expense Transfer Justification Form (MS Word, 33KB) This form is for transferring expenses that are older than 90-days.04/2009--
Student Financial Item Type Request Form (MS Excel, 53KB)05/2012Within form-
Computer Refresh Agreement Form (MS Word, 24KB)09/2009FAQ 
Grants & Contracts FormsIssuedInstructionsPolicy
Close Out - Sponsored Projects Check List (PDF, 643KB)08/2010--
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB)08/2010--
System Support FormsIssuedInstructionsPolicy
Hyperion Access Request Form (MS Word, 125.3 KB)01/2012--
CashNet eMarket Request Form (MS Word, 73KB)07/2014FAQ-
CashNet Security Request Form (PDF, 316KB)09/2012FAQ-

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 Accounting - Journal Entry TransferIssuedInstructionsPolicy
CI Journal Entry Transfer (JET)/ (RET) v2 
(ZIP MS Excel, 253KB)
For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry.
Training: JET/RET v2 Power Point (PDF, 634KB)
11/2014
JET Process Guide (PDF, 2.4MB)
RET Process Guide (PDF, 1.2MB)
-
 Accounting - Deposit RequestsIssuedInstructionsPolicy
CI Deposit Detail Form (DDF)
(ZIP MS Excel, 156KB)
For Cashier Office and Auxiliary Use.
09/2013
DDF Process Guide (PDF, 2.8MB) 
DDF Power Point (PDF, 1.2MB)
-
Deposit Request (MS Excel, 73KB)
For campus use to request the deposit of funds to a specific fund or department.
05/2013--
 Accounting - Invoice RequestsIssuedInstructionsPolicy
Campus Invoice Request (MS Excel, 119KB)11/2012--
ASI Invoice Request (MS Excel, 341KB)10/2011--
Foundation Invoice Request (MS Excel, 121KB)10/2011--
UGlen Corp. Invoice Request (MS Excel, 32KB)10/2011  
 Accounting - Petty CashIssuedInstructionsPolicy
Current Custodian List  (PDF, 100KB)01/2015
PettyCash Procedures 
(PDF, 167KB)
-
New Custodian Form (PDF, 99KB)01/2015
PettyCash Procedures 
(PDF, 167KB)
-
Custody Transfer Request Form (PDF, 110KB)01/2015
PettyCash Procedures 
(PDF, 167KB)
-
Audit Form  (MS Excel, 36KB)01/2015PettyCash Procedures 
(PDF, 167KB)
-
Reconciliation Form  (MS Excel, 41KB)01/2015
PettyCash Procedures 
(PDF, 167KB)
-

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Accounts Payable  - Travel RelatedIssuedInstructionsPolicy
NEW  Travel Authorization Form 
(2015)    (ZIP PDF, 3.2MB)
To be completed prior to travel occurring after 01/01/2015.
03/2015

Within form

CI Travel Store Handbook 
(PDF, 2MB)
CI Travel
Policy & Procedures 
(PDF,672KB)
NEW Blanket Mileage Travel Authorization Form
(2015)   (ZIP PDF, 2.9MB)
To be completed on semi-annual basis for travel limited to local mileage. 
03/2015

Within form

CI Travel
Policy & Procedures 
(PDF,672KB)
NEW Travel Expense Claim Form 
(2015)  (ZIP PDF, 2MB) 
To be used for travel expenses that occur after 01/01/2015.
01/2015
Instructions 
(PDF,121KB)
CI Travel
Policy & Procedures 
(PDF,672KB)
NEW Monthly Mileage Log
(2015)  (ZIP PDF, 1.5MB) 
For employees incur mileage regularly as part of their normal duties.
01/2015--
 Accounts Payable - State of California StandardIssuedInstructionsPolicy
CA STD 204- Payee Data Record
(PDF, 161KB)
For new vendors/suppliers to complete in order to be included in CI system. CI cannot accept W-9 forms from suppliers.
06/2003--
CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver
(PDF, 161KB)
For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking.
09/1991--
CA STD 261- Private Vehicle Use
(PDF, 112KB)
For all travelers using private vehicles for business purposes. 
03/1995--
 Accounts Payable - Other IssuedInstructionsPolicy
NEW Business Expense Claim Form
(2015)
(ZIP PDF, 2MB)
Request reimbursement for business expenses (BER, CELL, PC, REL).
02/2015
 -
PettyCash 
Procedures 
(PDF,167KB)
CI Travel Policy & Procedures 
(PDF,672KB)
NEW Check Request 
(2015)
(ZIP PDF, 2.5MB)
Request payments to vendors/suppliers.
02/2015
Within form
-
NEW Wire Transfer Request Form
(2015)
(PDF, 778KB)
Request vendor payments to be issued by wire.
02/2015
-
-
Lost/Missing Receipt Form (MS Word, 114KB)
07/2011
-
-
CI Epayment Authorization Form (ACH/EFT)   
(PDF, 134KB)
For all Employees, Vendors & Suppliers to receive accounts payable payments through direct deposit (ACH/EFT).
10/2014
Within form
-

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Other Forms

 CI Finance 101 Training Presentations

CI Finance 101 Training PresentationsIssued
ProCard Refresher     (PDF, 161KB)
11/2014
Hyperion  
11/2014
Understanding Accounting Strings 
11/2014
Travel Workshop
a) How to Submit a Travel Authorization    (PDF, 182KB)
b) Risk Management in Travel       (PDF, 1.8MB)
c) How to Submit a Travel Reimbursement     (PDF, 1.26MB)
11/2014
Section 508 Accessibility - How to Purchase Electronic and Information Technology Products     (PDF, 93KB)
11/2014
Revised JET/RET Form – Version 2.0 Training      (PDF, 1.4MB)
11/2014
Journal Entry Transfer (JET) Training     (PDF, 1.4MB)
Related Entity Transaction (RET) Training     (PDF, 2.2MB)
11/2014
Payroll Distribution Process           (PDF, 1.3MKB)
11/2014
Online Requisitions         
11/2014
Data Warehouse 11G Updates       (PDF, 1.0MB)
11/2014
Position Management     (PDF, 832KB)
11/2014

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