News

06/28/2016 -  To accommodate new department numbers, Financial Services has released new forms effective July 1, 2016. Prior versions should be discontinued. 

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Table of Contents

Budget FormsIssuedInstructionsPolicy
NEW ChartField Request Form (PDF, 83KB) This form is for requesting a new chartfield, modifying an existing chartfield, or inactivating an existing chartfield.07/2016

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Payroll Expenditure Transfer Form (MS Excel, 165KB)08/2014--
Budget Transfer Form (ZIP, 91KB)11/2015Within Form-
New Trust Fund Agreement Form (PDF, 61KB) This form is for establishing a new trust fund or project.01/2015--
Expense Transfer Justification Form (MS Word, 33KB) This form is for transferring expenses that are older than 90-days.04/2009--
Student Financial Item Type Request Form (MS Word, 42KB)06/2016Within form-
Computer Refresh Agreement Form (MS Word, 24KB)09/2009FAQ(PDF, 12KB)
Grants & Contracts FormsIssuedInstructionsPolicy
Close Out - Sponsored Projects Check List (PDF, 643KB)08/2010--
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB)08/2010--
System Support FormsIssuedInstructionsPolicy
Hyperion Access Request Form (MS Word, 125.3 KB)01/2012--
CashNet eMarket Request Form (MS Word, 73KB)07/2014FAQ-
CashNet Security Request Form (PDF, 316KB)09/2012FAQ-

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 Accounting - Journal Entry TransferIssuedInstructionsPolicy

NEW  CI Journal Entry Transfer (JET)/(RET) (ZIP, 266KB)                                                                      For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (PDF, 634KB)

07/2016JET Process Guide (PDF, 2.4MB) RET Process Guide (PDF, 1.2MB)-
 Accounting - Deposit RequestsIssuedInstructionsPolicy
Deposit Request (PDF, 167KB)  For campus and CI auxiliary use to request the deposit of funds to a specific fund or department. 04/2016--
Accounting - Invoice RequestsIssuedInstructionsPolicy

NEW Invoice Request (PDF, 92KB)  For all campus and CI auxiliary use to request an invoice.

07/2016--
Accounting - Petty CashIssuedInstructionsPolicy
Current Custodian List (PDF, 100KB)02/2016PettyCash Procedures
(PDF, 195KB)
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New Custodian Form (PDF, 99KB)10/2015PettyCash Procedures (PDF, 195KB)-
Custody Transfer Request Form (PDF, 110KB)10/2015PettyCash Procedures (PDF, 195KB)-
Audit Form (MS Excel, 36KB)10/2015PettyCash Procedures (PDF, 195KB)-
Reconciliation Form (MS Excel, 41KB)10/2015PettyCash Procedures (PDF, 195KB)-

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Accounts Payable  - Travel RelatedIssuedInstructionsPolicy
CIT Request Form (ZIP, 80KB) Request Channel Islands Travel number to use Travel Store and other campus accounts.
01/2016
CI Travel Store Handbook (ZIP, 1.75MB)
CI Travel Procedures and Regulations
(PDF, 662KB)
NEW  International Travel Authorization Form (2016) (ZIP, 158KB) To be completed prior to international travel occurring after 07/01/2016.
07/2016
Within form
CI Travel Store Handbook (ZIP, 1.75MB)
CI Travel Procedures and Regulations
(PDF, 662KB)
NEW  Travel Expense Claim Form (2016) (ZIP, 200KB)  To be used for travel expenses that occur after 07/01/2016.
 07/2016
CI Travel Procedures and Regulations
(PDF, 662KB)
Monthly Mileage Log (ZIP, 111KB)  For employees incur mileage regularly as part of their normal duties.
01/2015
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 Accounts Payable - State of California StandardIssuedInstructionsPolicy

CI Vendor-204 Form - Payee Data Record Packet  (ZIP,922KB) For new vendors/suppliers to complete in order to be included in CI system. CI cannot accept W-9 forms from suppliers. Zip includes information sheet, Vendor 204, Supplement 204 and ACH/EFT Authorization Form.

12/2015

Within Zip 

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CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (PDF, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking.09/1991--
CA STD 261- Private Vehicle Use (PDF, 112KB) For all travelers using private vehicles for business purposes. 03/1995--
 Accounts Payable - Other Forms          IssuedInstructionsPolicy
NEW  Business Expense Claim Form(2016) (ZIP, 175KB) Request reimbursement for business expenses (BER, CELL, PC, REL).
07/2016
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Petty Cash Procedures (PDF, 167KB) 
CI Travel Procedures and Regulations(PDF, 662KB)
NEW Check Request Form
(2016) (ZIP, 156KB) Request payments to vendors/suppliers.
07/2016
Within form 
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Wire Transfer Request Form (PDF, 778KB) Request vendor payments to be issued by wire.
02/2015
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Lost/Missing Receipt Form (MS Word, 114KB)
07/2011
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CI Epayment Authorization Form (ACH/EFT)   (PDF, 94KB) For all Employees, Vendors & Suppliers to receive accounts payable payments through direct deposit (ACH/EFT).
12/2015
Within form
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Other Forms

 CI Finance 101 Training Presentations

CI Finance 101 Training PresentationsIssued
November 2015 Training - Full Schedule (PDF, 121KB)  11/10/2015
Understanding Accounting Strings (PDF, 648KB)11/2015
CASHNet EMarket (PDF, 272KB)11/2015
Using the JET/RET Form (PDF, 2.2MB)11/2015
Travel Workshop: Risk Management in Travel (PDF, 2MB) How to Submit a Travel Expense Claim (PDF, 1.22MB)11/2015
Section 508 Accessibility - How to Purchase Electronic and Information Technology Products (PDF, 94KB)11/2015
Position Management11/2015
Finance Data Warehouse - Phase 2 Upgrades (PDF, 1.1MB)11/2015
ProCard Refresher (PDF, 229KB)11/2015
CASHNet Cashiering (PDF, 430KB)11/2015
Cash Handling (PDF, 183KB)11/2015

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