AdvisorTrac On-Line Appointments
AdvisorTrac allows you to make and review appointments with an Advisor. You will need your MyCI student username and password (ex.first.last name123) when logging into AdvisorTrac. If you would have difficulties making an appointment, please e-mail: firstname.lastname@example.org or call: 805-437-3579.To ensure proper functionality please review the following:
It is best to open AdvisorTrac with Mozilla Firefox Browser for best functionality, but Internet Explorer can be used as well. If you experience any issues with your browser, please use Firefox.
AdvisorTrac Instructions (Student)
Step 1 - Log in
Log in to the AdvisorTrac Welcome screen by using your MyCI student username and password.
Step 2 - Scheduling Appointment
To Schedule an appointment Click on "Search Availability" at the top left of the page to see what appointment times are available.
Step 3 - Choose Graduate Center
On the availability screen choose "Graduate Center" by clicking on the drop down arrow to the right of the box. After you click on the center, the search options will become active.
Step 4 - All Available Appointment Times
If you would like to see all available appointment times, click on the search button at the bottom and skip to step 7.
Step 5 - Choose Date
Once you have chosen the advisor you would like to meet with or if you don't have an advisor preference, you will need to choose the dates you would like to search. You set the start date by clicking on the calendar symbol to the right and then clicking on the appropriate date on the calendar. Once you have clicked on the date, click on the X in the upper right corner of the selection box to close it. If you would like to search more than one day, then set the end date in the same manner. Once you have set the start and end dates click the Search button.
Step 6 - Choose Time
The availabilities of the advisors will show up in the main viewing screen on the right hand side. Click on the time slot you would like to reserve for your appointment.
Step 7 - Appointment Saved
The appointment screen will appear. Confirm that the date and time are the ones you want to reserve for your appointment and then click save. Once you have clicked save and the request has processed, click the X button to exit this screen. PLEASE DO NOT LEAVE NOTES IN THE "NOTES" BOX, COUNSELOR WILL NOT SEE THEM.
Step 8 - Appointment Confirmation
You will be back on the availability screen and the appointment time should no longer show up. To confirm your appointment click on the Main Menu button at the top left of the screen.
Step 9 - Check Appointment Completed/ Cancelation
On the main page in the middle of the left hand side is a box with Upcoming Appointments. The appointment should be listed here. Check this before you exit to ensure that the appointment was saved properly. If you wish to cancel an appointment, click the small X button next to the upcoming appointment.
If having difficulties
If you cannot find an available time or are having difficulties with this process, please contact the Graduate Studies Center at (805) 437-3579 and have your CI student ID information available.