Special Event Insurance

Special events are activities held in University facilities and usually anticipate public attendance.  Typically they are not academic programming activities such as instruction, scholarly activities, testing or administrative meetings.  Special events may be sponsored by the University or by off-campus organizations that have been permitted to use our premises.   Special events may also include instructional or recreational events wherein the instructors are not employees of the University.

Special event activities may expose the University to significant risks.  The University entity managing these events should evaluate and mitigate these risks.  One way to mitigate special event risks is through the purchase of special event insurance.  The campus risk manager can help with suggestions on how to mitigate risks associated with the events, and the decision to purchase this optional insurance.

Special event insurance may be purchased either by the University for campus sponsored special events or by non-campus groups when they can not otherwise provide insurance as required by the University.  The campus risk manager can answer questions and set up the insurance.

Special Event Planning Guidelines (MS Word)