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Human Resources

Absence Management FAQs

General Questions

Q: What is Absence Management? 
A: Absence Management is a CSU system-wide project that will replace the existing paper process for reporting absences with an electronic process via CMS PeopleSoft (CI Records). While this implementation allows us to comply with a Chancellor's Office mandate, it will also improve operational efficiencies and enhance the services that the Payroll Department provides. This tool will reduce the use of paper timesheets and allow employees and their departments to view vacation, sick, personal holiday, and CTO leave balances

AMSS (Absence Management Self-Service) is the self-service portion of the module, that allows employees to view and report their own absences in the system.
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Q: Which employees will participate in Absence Management?  
A: Employees who are eligible to accrue vacation, sick and/or personal holiday credits will use the Absence Management system to track and report absences. Student workers and intermittent employees will not be using this system. AY Faculty will use the system to review sick leave balances only.
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Q: Will Student Assistants use Absence Management? 
A: No. Student Assistants will continue to report their time worked on a timesheet in order to receive a pay warrant.
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Q: How do I login? 
A: You can login to Absence Management through myCI. Please visit our Absence Management webpage for step-by-step login instructions: http://www.csuci.edu/hr/absencemgt/index.htm
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Q: Will the login/password for the Absence Management system be the same one that is used to log into myCI? 
A:
Yes.
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Q: Who should I contact if I am having trouble using AMSS? 
A:
Contact your department Timekeeper or Manager/Approver for assistance.
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Q: How long will we continue to submit our paper timesheets to payroll? 
A: Payroll will notify the campus when paper timesheets are no longer needed.
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Q: What is the deadline for each department to submit and approve absences each month?
A:
Employees will be instructed to enter their absences into AMSS on the first day of the next pay period. Final approvals should be made by the Manager by the date posted on the Payroll Calendar, designated by the initial letters, “AM”.
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Q: Do I need to enter holidays as an absence? 
A: No. There is a holiday calendar built into the system and holidays should not be entered into AMSS. The user will receive an error if an absence is reported on a campus scheduled holiday.
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