New Employee Check-In Process (Staff and Faculty)

New Employee Processing

In Human Resources (Lindero Hall, Room 1804) you will:

  • Provide documents for your I-9 Employment Eligibility and social security card for Payroll purposes.
  • Review any questions or forms found on your CHRS Onboarding Tasklist.

REMINDER - You Will Need to Bring:

  • SOCIAL SECURITY CARD (original). It is required that your name and Social Security Number are reported exactly as stated on your Social Security card to the Internal Revenue Service and California Franchise Tax Board. This satisfies California State payroll requirements. To help expedite this verification processes please bring your original, non-laminated Social Security Card to your in-person sign-on. If you do not have your original card please advise us at the time of turning in your paperwork.
    • Prior to completing the in person sign-in, you can request a new card from the Social Security Administration. You have two choices:
      • Go to your local office. They will issue you a general receipt when you order your card. Bring this with you to Human Resources. This receipt will allow us to have you start work. However, we will not be able to process your paperwork on to Payroll until you bring back your card, once it is received. OR
      • Apply for a replacement card On-line. First, see if you qualify to apply for your duplicate on-line. If so follow the instructions at the my Social Security account page.
  • DOCUMENTS THAT DEMONSTRATE YOUR IDENTITY and YOUR ELIGIBILITY to work in the United States to meet legal requirements of the Immigration and Reform Control Act. Documents that are acceptable to provide employment authorization may be found here: INS Form I-9 Acceptable Documents (MS Word, 1.5MB).

Review the following Policies and Important Notices:

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