Time and Labor Self-Service (TLSS)

Time & Labor Self-Service (TLSS) is an electronic time reporting tool (timesheet) that will be accessed via myCI. Student employees will use it to report their time worked, and their Managers (or designated approvers) will use TLSS to view, and approve reported and payable time. Except for in a few cases (e.g. late timesheets, a final timesheet, corrections to previous timesheets, and/or other exceptions), there will no longer be a need for student employees to use the Student Assistant Attendance Voucher (paper timesheet).

Time is reported by the total number of hours worked per day. Partial hours should be entered into TLSS by the tenths of an hour. Refer to the following chart to help determine the fraction of an hour by tenths.

 Reporting Partial Hours 

For example, if a student starts work at 8:00 a.m. and ends at 10:15 a.m., the student should report 2.30 hours for the day and not 2.25 hours.


Accessing TLSS

1) Log into myCI using your regular sign-in information.

2) Select "CI Records" under the My Links section.

3) TLSS navigation varies for Students and Approvers:

Student Assistant's Navigation

Select "Home" in the upper right corner.

TLSS Student Home

Select "Self Service" under Menu.

Student Self Service Navigation

Select "Report Time" followed by "Timesheet"

Student Report Time


Approver's Navigation

Select "Manager Self-Service"

Manager Self Service

Review one of the Process Guides or FAQs available below for specific step-by-step instructions once you are in the system.


Student Employees

At the beginning of each pay period, employees are required to begin entering their time worked into their TLSS timesheet. Daily entry is recommended in order to ensure that the timesheet remains as up-to-date as possible. Reported time will be reviewed and approved by the employee's Manager (or designated approver). Reported time can only be approved if the student worker "Submits" his/her timesheet. Timesheets are to be submitted by the first day of the following pay period. If a student employee waits too long to enter their time for a pay period that has already passed, s/he runs the risk of no longer being able to access the timesheet for that pay period. See instructions for Late Timesheets.


Approvers

The main function of an Approver is to review employee-entered and submitted time and to counsel their student workers on making any necessary corrections. Approvers and Department Coordinators have the ability to enter changes on-behalf of an employee and may include a comment addressing why the change was made. Approvers are also responsible for approving payable time for their student workers.


Department TLSS Coordinators

TLSS Coordinators are the point of contact for TLSS questions and processing for the department. They are the liaisons between your department and the Payroll office. Coordinators may be given the additional responsibility of approving Payable Time, at the request of the Department Manager.


Late Timesheets

Time for prior payroll cycles cannot be entered via TLSS, so a paper timesheet must be completed and submitted to the Approver and/or Department T&L Coordinator for scanning/emailing to their designated payroll representative. When paper timesheets are needed to handle such exceptions (e.g. late time sheets or previous timesheet correction), the department is responsible for maintaining these copies for audit purposes. The Student Assistant Timesheet can be found on the Student Employment webpage under "Student Forms/Payroll."


Help?

For technical related questions including log-in and system navigation contact the Help Desk at helpdesk@csuci.edu or 805-437-8552.

For payroll approval and process related questions contact payroll.services@csuci.edu or visit the Payroll Services page for Payroll Calendars and department contact information. You may also leave a message on the Payroll Services voice mail, ext. 3630, and a payroll representative will contact you.