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New Student, Orientation and Transition Programs

Orientation Staff Position Descriptions

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Orientation Leader

Position Details

(Ten positions)

Title

Orientation Leader (OL)

Purpose

The primary purpose of Orientation Leaders is to carry out the aims of Island View Orientation (IVO) in the following ways:
  1. Offer new students and parents the best possible introduction to the programs and services at California State University Channel Islands
  2. Assist students in their adjustment to California State University Channel Islands
  3. Assist with the development and implementation of the Welcome Celebration and Ask Me Campaign

Duration of the 2011 OL Experience

Orientation leaders will work 40+ hours per week and live on campus from approximately May 27 through July 19. OLs will then be expected to work 20 hours per week from August 17 through 24 to plan and implement Transfer Orientation and Welcome CI. Additionally, OLs are expected to work six (6) hours for the Ask Me Campaign held on August 29 and 30. OLs will live on campus during a portion of the summer. 
 
Orientation Leaders must also be available for the following events:

  • Discover CI
  • Welcome CI
  • Ask Me Campaign
  • Spring training sessions that will occur on Friday afternoons beginning in April.  (Orientation Program Assistants must also attend the training sessions.) 
  • Freshmen and Transfer Orientation dates:
    • June 21-22
    • June 24-25
    • June 28-29
    • July 5-6
    • July 8-9 
    • August 19 (Transfer IVO)

Job Description

The orientation leader (OL) is responsible for assisting CI in preparing for, planning, coordinating and facilitating IVO. The orientation leader must have excellent communication skills and the ability to relate to first-year and transfer students. Organizational skills are also essential, as is the ability to learn quickly, give clear instructions, and solve problems in a timely and efficient manner. Involvement in some areas of campus life and familiarity with the organizations and resources of the University through volunteer or work experience are desirable. OLs should be enthusiastic ambassadors of the University. In addition, OLs must be able to relate well with students, parents, family members, and CI faculty/staff.  OLs should be comfortable working independently and as a part of the Orientation Staff team.

Responsibilities

Student Contact and Leadership

Orientation leaders:

  • Are required to live in the orientation residence hall during the summer months, maintaining order in the hall and following all housing guidelines.
  • Must maintain high personal standards in behavior, appearance, and attitude. OLs are also expected to demonstrate professional and appropriate relationships with students, parents and other staff members during the summer in order to serve as a positive representative of CI.  Positive behavior must be demonstrated on and off campus as well as on social networking sites.
  • Must represent University services, academics, organizations, etc., as part of the total University experience in an accurate and unbiased manner.
  • Will communicate with new students during the summer using oral and written communication. 
  • Must greet new students and families with a positive attitude.
  • Will assist students and parents with difficulties experienced while transitioning.
  • Must demonstrate a caring and supportive attitude toward others and be understanding of those whose lifestyles and behaviors vary from their own.

Programmatic Support

Orientation leaders will:

  • Facilitate orientation for nine Dimensional Color Groups at each orientation.
  • Prepare for orientation sessions by attending team planning meetings, stuffing folders, establishing meeting agendas, assembling registration materials, setting up facilities, decorating floor bulletin boards, etc.
  • Conduct check-in, facilitate information sessions, lead walking tours, escort students to programs, and coordinate evening activities during orientation sessions.
  • Develop a cooperative relationship with Housing and Residential Education staff.
  • Attend all orientation and training sessions in their entirety.
  • Serve as project manager for various tasks such as:  Welcome Packet, office management and communications, confirmations, housing, food, event wrap-up, event set-up (including signage and check-in), and Pre-Orientation Homework.
  • Job requirements also include other duties as assigned by CI staff.

Requirements/Qualifications

Students applying for the orientation leader position must:

  • Have attended CI for at least one semester
  • Be a student in good academic and behavioral standing at CI with a minimum cumulative grade point average (GPA) of 2.5 upon the completion of the Spring 2011 semester*
  • Demonstrate good organizational and communication skills
  • Have the ability to relate to a diverse population
  • Have the ability to effectively communicate with large audiences
  • Be a team player with intrinsic motivation
  • Have experience with team development and conflict resolution

Additional Requirements

  • Incumbents may not take traditional, on-campus classes until after July 16. Online courses within these sessions may be considered but are based on approval.
  • OLs are not permitted to work another job during IVO and are expected to keep their outside commitments to a minimum.  

Special Notes

Orientation staff shirts will be provided and must be worn during all orientation activities. Incumbents are expected to wear their own shorts or pants (which meet agreed upon guidelines).

Additional Position Information

Orientation leaders are an important and intricate part of a new student’s initiation to the University. An OL is a student who is employed by New Student, Orientation and Transition Programs and is selected on the basis of his/her intellect, motivation, leadership qualities, willingness to assume responsibilities, embodiment of CI spirit and ability to relate to first-time college students. All OLs are supervised by and directly responsible to the associate director and/or director of Access, Orientation and Transition Programs (AOT), and are under the general direction of the administrative support for AOT. Job performance will be evaluated by the students attending orientation, fellow orientation staff, and AOT staff. The unique role of the OL requires flexibility, creativity and the ability to be a source of information, an educator and, finally, a figure of leadership. In addition, OLs should be committed to their own personal growth and development as students themselves.

Compensation

Orientation leaders will receive $1,500 which will be broken up into separate monthly checks over the duration of the summer and housing from approximately May 27 to July 19 in Anacapa Village or Santa Cruz Village.  OLs will also gain valuable transferable experience with mentoring peers; have the opportunity to make an impact on the lives of others that are going through an important transition; and be introduced to the Student Affairs profession.

*Please note:  no exceptions will be made to this policy.

Orientation Program Assistant

Volunteer Position Details

(12 positions)

Title

Orientation Program Assistant (OPA)

Duration of the 2011 OPA Experience

  • Discover CI
  • Welcome CI
  • Ask Me Campaign
  • Spring training sessions that will occur on Friday afternoons beginning in April. 
  • Freshmen and Transfer Orientation dates:
    • June 21-22
    • June 24-25
    • June 28-29
    • July 5-6
    • July 8-9 
    • August 19 (Transfer IVO)

Job Description

The orientation program assistant (OPA) is responsible for assisting CI with orientation facilitation. The OPA will communicate with other orientation staff during the course of employment; perform project assignments and assist with staff events as assigned during orientations, which include the physical set-up and break-down of facilities; greet new students and families at orientations; attend and facilitate the Welcome CI event; and participate and contribute in the evaluation of each orientation attended. In addition, OPAs will help students with their adjustment to their new environment; assist with answering any questions that students and/or family members may have; program and participate in orientation sessions; perform preparation work; and impart historical and current information about CI and the surrounding communities.

Responsibilities

Student Contact and Leadership

Orientation Program Assistants:

  • Must maintain high personal standards in behavior, appearance and attitude. They are also expected to demonstrate professional and appropriate relationships with students, parents and other staff members during the programs in order to serve as a positive representative of CI.  Positive behavior must be demonstrated on and off campus as well as on social networking sites.
  • Must represent University services, academics, organizations, etc., as part of the total University experience in an accurate and unbiased manner.
  • Will greet new students and families at orientations and move-in weekend with a positive attitude.
  • Will coordinate and facilitate check-in at orientation.
  • Will assist students and parents with difficulties experienced while transitioning.
  • Must demonstrate a caring and supportive attitude toward others and be understanding of those whose lifestyles and behaviors vary from their own.

Programmatic Support

Orientation Program Assistants will:

  • Support the logistical function of Island View Orientation.
  • Conduct check-in and facilitate evening activities during orientation sessions.
  • Attend all orientation and training sessions as assigned.

Minimum Qualifications

All Orientation Program Assistants must:

  • Be a student in good academic and behavioral standing at CI with a minimum cumulative grade point average (GPA) of 2.5 upon the completion of the Spring 2011 semester*
  • Embody CI spirit and be involved in a leadership role in a club, organization or other campus/service activities at CI
  • Attend all training and preparatory sessions, staff meetings and new student orientations as assigned
  • Have excellent interpersonal and intercultural communication skills

Additional Position Information

Orientation program assistants are an important and intricate part of Island View Orientation. OPAs assist in the overall success and functionality of orientation. All OPAs are supervised by and directly responsible to the associate director and/or director of Access, Orientation and Transition Programs with a secondary report to the administrative support for AOT. Job performance will be evaluated by the students attending orientation, fellow orientation staff, and AOT staff.  Orientation staff shirts will be provided and must be worn during all orientation activities. Incumbents are expected to wear their own shorts or pants (which meet agreed upon guidelines).

 

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