Sports Club Renewal Summary

  • Hold Elections
  • Update CISync Portal (Provide Administrative access to new officers)
  • Upload Club’s Constitution
  • President completes President Agreement through CISync
  • President must sign the Non-Discrimination Statement at the Seal Center
  • 5 Paid Members- A minimum of five members (combination of officers + members)
  • Confirmed Full Time Faculty or Staff Advisor

Orientations

  • Student Officers
    • Mandatory Online Student Organization (SO) Integrity Workshop- All officers must compete the workshop and score an 80% or higher on the Online Quiz
      • Priority Registration Due Date- May 30, 2015
      • Regular Registration Due Date- September 11, 2015
      • Mandatory Attendance for Fall Officer Orientation - Presidents, Vice Presidents, and Treasurers.  Optional for additional officers.  (3 Hour in-person orientation) 
        • Registration is due by August 25, 2015(CISync Form). 
          Orientation dates offered:
          • Wednesday, August 26 from 5-8:00 p.m.
            (first week of the semester)                                      
          • Friday, September 11 from(second week of the semester):
            • 9:00 a.m.-12:00 p.m.
            • or 1:00 -5:00 p.m.
      • Safety Officers Only- Must attend a meeting with the Assistant Director of Campus Recreation-Rec Sports, and provide a current CPR and basic First Aid certificate. (It is recommended that each sports club have two or more Safety Officers for practice and game coverage.  One safety officer is required at every practice, performance or competition.) 
  • Advisors- Deadline for advisors to complete orientations is by September 11, 2015 (3rd week of the Fall Semester)
    • New Advisors- must attend an in-person orientation.  Date and time will be arranged by the Assistant Director of Campus Recreation-Rec Sports.
    • Returning Advisors- must complete an online orientation, and summit acknowledgement (no quiz) via CISync. (Fall 2015 Only- Advisors must
      attend an in-person meeting with the Assistant Director of Campus Recreation-Rec Sports.)  

Registration

  • Student Members - All participants must log on to CISync, and complete the
    Sports Clubs Player Participation Form

All participating members must pay their Insurance Fee payment, either with credit card via link on website, or by check to Student Business Services (SBS) before participating in any activity.  If payment is made through SBS, receipt must be delivered to Assistant Director of Campus Recreation-Rec Sports.

Step-by-step instructions:
The renewal process must be completed by the third week from the first day of the semester to ensure your sports club will be renewed.

There are five easy steps for renewing your organization:

  1. Gain Administrator Access (See Step 1)
  2. Update Your Portal Settings with Current Information (See Step 2)
  3. Presidents- Complete the President Agreement & Officer Orientation
  4. Advisors- Complete the Advisor Agreement & Advisor Orientation
  5. Officers- Complete the Officer Orientation

 Logging into CISync
Organization renewal is done entirely in CISync through your organization’s portal. The following are instructions on how access CI Sync:

  1. Go to www.csuci.edu
  2. Select MyCI
  3. Enter your University credentials to log into MyCI
  4. Select “CISync” on the list of “My Links” 

Step 1: Gain Administrator Access

  • A current portal administrator can grant you administrator access OR
  • Email sportsclubs@csuci.edu with your name, organization name and the role you have in your organization in the subject line. In the body of the email, type “Please provide me with administrator access.”

 Step 2: Update Your Portal Settings

  1. Select “Organizations” and select the name of your organization to access your organization’s portal
  2. Select “Settings” on the bottom left of your organization portal
  3. Ensure that all fields on page 1 of “Organization Settings” pages has accurate information
      a. Description
      b. Keywords
      c. Website
  4. Select “Next”
  5. Ensure that all required fields on page 2 (as listed below), “Sports Clubs Registration Form” have accurate information for your current officers. The “Administrator Use Only” fields will be managed by Campus Recreation. All officers must meet the requirements stated in the Policy on Eligibility for Membership in Student Organizations http://policy.csuci.edu/SA/21/sa.21.004.htm.
  6. President’s name, MyCI email address, phone number (all student organizations are required to have a President)
  7. Vice President’s name, MyCI email address, phone number (the Vice President position is not required however, this individual is invited to participate in leadership-related meetings as a leader of the organization)
  8. Treasurer’s name, MyCI email address, phone number (all student organizations are required to have a Treasurer)
  9. Safety Officer's name, MyCI email address, phone number (all student organizations are required to have a minimum of one Safety officer.
  10. Advisor’s name, MyCI email address, phone number (All student organizations are required to have a CI faculty member, administrator or staff member to serve as an advisor for their organization. Individuals employed by an auxiliary of the University may not serve as an advisor)
  11. Select “Next”
  12. Ensure that all required fields on page 3 (as listed below), “Additional Officer Information” have accurate information for your current officers. All officers must meet the requirements stated in the Policy on Eligibility for Membership in Student Organizations http://policy.csuci.edu/SA/21/sa.21.004.htm.
  13. Please enter information for any other officers (individuals elected or appointed to a position) beyond the President, Vice President, Treasurer, and Safety Officer. 
  14. The most common officer titles entered here are: Secretary, Director of Marketing, etc.
  15. There are up to eight slots for your additional officers, however, if you need more please contact Sports Clubs.
  16. Select “Next”
  17. Ensure that all required fields on page 4 (as described below), “Constitution Upload,” have accurate information for your current officers.
  18. Submit a revised (if applicable) copy of your organization’s constitution by attaching the file under ‘Constitution Upload’. A current, up-to-date, constitution is required (that reflects the requirements mandated by the CSU system).
  19. Read the agreement and ensure that “I Agree” is marked
  20. Select “Next”
  21. On page 5, (the last page!!) click “Finish.” Please be sure to click this button because if you don’t then your updates will NOT be properly submitted.
  22. After clicking the ‘Finish’ button, please go to your MyCI email to verify that you received a confirmation from OrgSync stating that your form was successfully submitted.

 

Step 3: Complete the President Agreement & Officer Orientation

  1. When the “Organization Settings” have been updated in your student organization’s portal, the president will receive an email with a link to the “President Agreement Form
  2. The President should fill out the required fields on the form and select “finish”
  3. The completion of your “President Agreement Form” will be automatically recorded on your organization’s registration status
  4. Review the Officer Orientation and complete the quiz with a score of 80% or better. The Officer Orientation must be submitted the third Friday of the Fall semester or no later than 10 business days after the officer assumes his/her position (in the event of an officer change).

 

Step 4: Complete the Advisor Agreement & Advisor Orientation

  1. When the “Organization Settings” have been updated in your student organization’s portal, the advisor(s) will receive an email with a link to the “Advisor Agreement Form
  2. The advisor(s) should fill out the required fields on the form and select “finish”
  3. The completion of your “Advisor Agreement Form” will be automatically recorded on your organization’s registration status
  4. All Sports Club Advisors must complete a Student Organization Advisor Orientation. New advisors must attend an in-person orientation with the Assistant Director of Campus Recreation-Rec Sports, and returning advisors must complete the online Returning Advisor Orientation and submit an Sports Club Advisor Agreement form within CI Sync (under forms).  The Advisor Orientation must be submitted the third Friday of the Fall semester or no later than 10 business days after the advisor assumes his/her position (in the event of an officer change).

 

Step 5: Complete the Officer Orientation

  1. All Student Organization Officers must complete the online Student Organization Integrity Worskhop.  This workshop must be submitted the third Friday of the Fall semester or no later than 10 business days after the officer assumes his/her position (in the event of an officer change).  Upon completing the workshop, officers must complete the 'Student Organization Integrity Worskhop Quiz' available within CI Sync, and must pass with an 80% or higher to receive credit.  

  2. Further, all Presidents, Vice Presidents, and Treasurers are required to attend an in-person Officer Orientation.  Information and registration are available within CI Sync.  

  3. Safety Officers must attend an in-person Safety Officer Orientation.  Information and registration are available within CI Sync. 

 

Processing Information

  • Your CISync registration form will be reviewed by Campus Recreation within ten to fifteen business days after the deadline to verify eligibility status of officers and receipt of President Agreement and Advisor Agreement.
  • You will know if officers are eligible by viewing the fields on the registration form that will be edited by Student Leadership Programs after eligibility has been checked.
  • You will know your submission has been approved when you receive a confirmation email to your MyCI email.
  • All orientations must be completed by the third Friday of the fall semester or no later than 10 business days after the officer/advisor assumes his/her position (in the event of an officer change). If orientations are not received, your organization could lose registered status.
  • You will know if officers/advisors have completed their orientation by viewing the fields on the registration form that will be edited by Campus Recreation after orientations have been completed.

 Questions? Contact Campus Recreation at (805) 437-8902 or sportsclubs@csuci.edu.