2015 – 2016 Student Organization Renewal Process

This page provides the step-by-step instructions on how to renew your student organization for the 2015-2016 academic year.Please note: this process does not apply to sports clubs, please contact Campus Recreation for sports club renewal information.

The priority deadline for renewal is June 30, 2015, and the regular deadline for renewal is September 11, 2015.

There are eight steps for renewing your organization:

  1. Update your CI Sync Portal
    1. Under the 'People' tab ensure incoming officers are given Administrator access, or contact the SEAL Center to assist in providing access.
    2. Update your portal by selecting the 'Settings' tab on the top right, and clicking 'Organization Settings'. From that page you may 'Update and Renew Profile'.
    3. Update all of your organization's officer and advisor information. Please note that you must have the student ID number and full MyCI email address for all officers.
  2. Presidents must complete the 2015-2016 President Agreement, available under the 'Forms' tab within your organization's CI Sync Portal.
  3. Presidents must visit the SEAL Center in person to sign the Non-Discrimination Statement for their student organization.
  4. Advisors must complete the 2015-2016 Advisor Agreement, available under the 'Forms' tab within your organization's CI Sync Portal.
  5. All officers must complete the online Student Organization (SO) Integrity Workshop and complete the related quiz.
    1. The SO Integrity Workshop can be viewed in this Google presentation.
    2. The SO Integrity Workshop quiz can be accessed by viewing this form within CI Sync.
  6. All Presidents, Vice Presidents, and Treasurers must register for, and attend, a mandatory Student Organization Officer Orientation.
    • This is a 3 hour in-person orientation that is mandatory for Presidents, Vice Presidents, and Treasurers, and optional for all other officers. This session will allow for officer interaction with other clubs, training on rules, regulations, and processes, CI Sync portal administration, working with ASI funds and requesting a budget, and additional essential club information. Orientations will be held:
      • Wednesday, August 26, 2015 from 5:00 p.m. – 8:00 p.m.
      • Friday, September 11, 2015 from 9:00 a.m. – 12:00 p.m.
      • Friday, September 11, 2015 from 1:00 p.m. – 4:00 p.m.
      • Registration is due by September 1, 2015
  7. Advisors must complete an Advisor Orientation:
    1. NEW Advisors must attend an in-person orientation. Date and time TBD and will be arranged by the Director of Student Engagement.
    2. RETURNING Advisors must complete/review an online orientation and submit their orientation acknowledgement within the 2015-2016 Advisor Agreement form (it will be a page in the form).
  8. Student Organization Census:
    1. Starting May 30th all SO rosters will be cleared in CI Sync (members removed) except for identified officers on SO renewal.
    2. All SO’s must have at least 5 members in their portals by the 3rd Friday of the fall 2015 semester, September 11, 2015.

Completing steps 1-6 (for step 6 that means registering) by the priority deadline of June 30th will provide priority status in the reservation of Fall 2015 meeting space. 

As a reminder, this process does not apply to sports clubs, please contact Campus Recreation for sports club renewal information.  Sports clubs should visit Campus Recreation's web page at http://www.csuci.edu/recreation/sports.htm to access information and resources to address their needs.

Questions? Contact Student Leadership Programs at 805-437-3356 or studentleadership@csuci.edu.