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Student Leadership Programs

Five Step Student Organization Renewal

 

five steps

 

Student Organization Renewal Process 2013 – 2014

This page provides the step-by-step instructions on how to renew your student organization for the 2013-2014 academic year. This process must be completed by May 24, 2013 to ensure your student organization will be renewed. There are five easy steps for renewing your organization:

  1. Gain Administrator Access
  2. Update Your Portal Settings with 2013-2014 Information
  3. Complete the President Agreement & Officer Orientation
  4. Complete the Advisor Agreement & Advisor Orientation
  5. Complete the Officer Orientation

Please note: this process does not apply to sports clubs, please contact Campus Recreation for sports club renewal information.

 

Logging into CISync

Organization renewal is done entirely in CISync through your organization’s portal. The following are instructions on how access CI Sync:

  1. Go to www.csuci.edu
  2. Click on MyCI
  3. Enter your University credentials to log into MyCI
  4. Click on “CISync” on the list of “My Links”

 

Step 1: Gain Administrator Access

  • A current portal administrator can grant you administrator access OR
  • Email studentleadership@csuci.edu with your name, organization name and the role you have in your organization in the subject line. In the body of the email, type “Please provide me with administrator access.”

 

Step 2: Update Your Portal Settings with 2013-2014 Information

  1. Click on “Organizations” and select the name of your organization to access your organization’s portal
  2. Click on “Settings” on the bottom left of your organization portal
  3. Ensure that all fields on page 1 of “Organization Settings” pages has accurate information
    1. Description
    2. b. Keywords
    3. c. Website
  4. Click “Next”
  5. Ensure that all required fields on page 2 (as listed below), “Student Organization Registration Form” have accurate information for your 2013-2014 officers. The “Administrator Use Only” fields will be managed by Student Leadership Programs. All officers must meet the requirements stated in the Policy on Eligibility for Membership in Student Organizations http://policy.csuci.edu/SA/21/sa.21.004.htm.
    1. President’s name, MyCI email address, phone number (all student organizations are required to have a President)
    2. Vice President’s name, MyCI email address, phone number (the Vice President position is not required however, this individual is invited to participate in leadership-related meetings as a leader of the organization)
    3. Treasurer’s name, MyCI email address, phone number (all student organizations are required to have a Treasurer)
    4. Advisor’s name, MyCI email address, phone number (All student organizations are required to have a CI faculty member, administrator or staff member to serve as an advisor for their organization. Individuals employed by an auxiliary of the University may not serve as an advisor)
  6. Click “Next”
  7. Ensure that all required fields on page 3 (as listed below), “Additional Officer Information” have accurate information for your 2013-2014 officers. All officers must meet the requirements stated in the Policy on Eligibility for Membership in Student Organizations http://policy.csuci.edu/SA/21/sa.21.004.htm.
    1. Please enter information for any other officers (individuals elected or appointed to a position) beyond the President, Vice President and Treasurer
    2. The most common officer titles entered here are: Secretary, Director of Marketing, etc.
    3. There are up to eight slots for your additional officers, however, if you need more please contact studentleadership@csuci.edu to get more slots.
  8. Click “Next”
  9. Ensure that all required fields on page 4 (as described below), “Constitution Upload,” have accurate information for your 2013-2014 officers.
    1. Submit a revised (if applicable) copy of your organization’s constitution by attaching the file under ‘Constitution Upload’. A current, up-to-date, constitution is required (that reflects the requirements mandated by the CSU system).
    2. Read the agreement and ensure that “I Agree” is marked
  10. Click “Next”
  11. On page 5, (the last page!!) click “Finish.” Please be sure to click this button because if you don’t then your updates will NOT be properly submitted.
  12. After clicking the ‘Finish’ button, please go to your MyCI email to verify that you received a confirmation from OrgSync stating that your form was successfully submitted.

 

Step 3: Complete the President Agreement & Officer Orientation

  1. When the “Organization Settings” have been updated in your student organization’s portal, the president will receive an email with a link to the “President Agreement Form”
    1. The President should fill out the required fields on the form and click “finish”
    2. The completion of your “President Agreement Form” will be automatically recorded on your organization’s registration status
  2. Review the Officer Orientation located at http://go.csuci.edu/studentorgtraining and complete the quiz with a score of 80% or better. The Officer Orientation must be submitted the third Friday of the Fall semester or no later than 10 business days after the officer assumes his/her position (in the event of an officer change).

 

Step 4: Complete the Advisor Agreement & Advisor Orientation

  1. When the “Organization Settings” have been updated in your student organization’s portal, the advisor(s) will receive an email with a link to the “Advisor Agreement Form”
    1. The advisor(s) should fill out the required fields on the form and click “finish”
    2. The completion of your “Advisor Agreement Form” will be automatically recorded on your organization’s registration status
  2. Review the Advisor Orientation located at http://go.csuci.edu/studentorgtraining and complete the quiz with a score of 80% or better. The Advisor Orientation must be submitted the third Friday of the Fall semester or no later than 10 business days after the advisor assumes his/her position (in the event of an officer change).

 

Step 5: Complete the Officer Orientation

  1. All officers are required to complete the Officer Orientation located at http://go.csuci.edu/studentorgtraining and complete the quiz with a score of 80% or better.
  2. The Officer Orientation must be submitted the third Friday of the Fall semester or no later than 10 business days after the officer assumes his/her position (in the event of an officer change).

 

Processing Information

  • Your CISync registration form will be reviewed by Student Leadership Programs within ten to fifteen business days after the deadline to verify eligibility status of officers and receipt of President Agreement and Advisor Agreement.
    • You will know if officers are eligible by viewing the fields on the registration form that will be edited by Student Leadership Programs after eligibility has been checked.
    • You will know your submission has been approved when you receive a confirmation email to your MyCI email.
  • All orientations must be completed by the third Friday of the fall semester or no later than 10 business days after the officer/advisor assumes his/her position (in the event of an officer change). If orientations are not received, your organization could lose registered status.
    • You will know if officers/advisors have completed their orientation by viewing the fields on the registration form that will be edited by Student Leadership Programs after orientations have been completed.
As a reminder, this process does not apply to sports clubs, please contact Campus Recreation for sports club renewal information.  Sports clubs should visit Campus Recreation's web page at http://www.csuci.edu/recreation/sports.htm to access information and resources to address their needs.

Questions? Contact Student Leadership Programs at (805) 437-3356 or studentleadership@csuci.edu.

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