Enrollment Services

Table of Contents

• Enrollment Center
• Admissions and Recruitment
  • Admissions
  • Recruitment
• Records and Registration
  • Records
  • Registration
  • Residency
  • Graduation
  • Veterans Affairs
  • Transcripts
• Financial Aid
  • Grants
  • Scholarships
  • Loans
  • Federal Work Study

Enrollment Center [top]

Location: Sage Hall, Room 1020
Telephone: (805) 437-8500
Fax: (805) 437-8509
Office Hours:  Monday – Thursday, 8:30 a.m. to 5:30 p.m.; Friday, 8:30 a.m. to 5:00 p.m.

The Enrollment Center provides “one-stop” services for students including:

• Admission application assistance
• Class registration
• Financial aid assistance
• Enrollment verification
• Cashiering services (fee payments)
• Student ID cards
• Student class schedule changes (add/drop)
• Requests for transcripts
• Various student record forms such as application for degree, duplicate diploma request and change of major/minor
• Name, address, phone number and email account changes
• Graduation and commencement ceremony information
• FERPA information and withholding of directory information
• Petition/substitution forms
• Veterans’ Affairs assistance

Admissions and Recruitment [top]

ADMISSIONS

Location: Sage Hall, Enrollment Center, Room 1020
Telephone: (805) 437-8500
Fax: (805) 437-8509
Email: admissions@csuci.edu
Office Hours:  Monday – Thursday, 8:30 a.m. to 5:30 p.m.; Friday, 8:30 a.m. to 5:00 p.m.

The Admissions office accepts and processes admission applications for both undergraduate and post-baccalaureate programs. Eligibility for admission to CSUCI is governed by Title 5 of the California Code of Regulations. Programs that are graduate level, offered through Extended Education, or are impacted may require a dual admissions process where students must apply to both the University and the program. The Admissions staff is available to assist with questions regarding the application process.

RECRUITMENT

Location: Sage Hall, Recruitment Center, Room 1044
Telephone: (805) 437-8520 or (805) 437-2724
Fax: (805) 437-8519
Email: prospective.student@csuci.edu
Office Hours: Monday – Thursday, 8:30 a.m. to 5:30 p.m.; Friday, 8:30 a.m. to 5:00 p.m.

The Recruitment office develops and maintains positive relationships to recruit, enroll and retain a qualified and diverse undergraduate and graduate student body through college fairs, campus visits and presentations to local high schools, community colleges and community organizations. A summary of recruitment services is listed below.

• Pre-admissions counseling appointments are available on Fridays between the hours of 1:00 p.m. - 4:00 p.m. for students who have yet to apply to the University. At these individual meetings, one of our recruitment counselors will guide prospective students through general education questions and specific major requirements.
• Campus visits provide an opportunity for prospective students to view the campus and become familiar with University resources. Campus tours are offered at 11:00 a.m. and 2:00 p.m. Monday through Friday. Weekend tours are also available at noon on the first Saturday of every month (excluding holiday weekends). Each tour is led by a Cal State Channel Islands student. Tours for schools are offered on specific days and times.  Please contact the Recruitment office for more information.

Records and Registration [top]

Location: Sage Hall, Enrollment Center, Room 1020
Telephone: (805) 437-8500
Fax: (805) 437-8509
Email: records.registration@csuci.edu
Office Hours:  Monday – Thursday, 8:30 a.m. to 5:30 p.m.; Friday, 8:30 a.m. to 5:00 p.m.

The Records and Registration office maintains timely and accurate records on enrollment as well as the academic progress and accomplishments of its students, while also maintaining the privacy and security of those records.

RECORDS

Student records maintained and housed by the Records and Registration office include enrollment, grades, degree evaluation, degree conferral, additional transfer credit evaluation and diploma orders. Many changes to student records are dependent on information provided by students such as name changes, residency reclassification, academic leave, transcript requests, change of program (add/drop) and change of major/minor. Students can access forms on the Records and Registration web page located at www.csuci.edu or in the Enrollment Center (please note: some forms require a fee, payable to the University Cash Services office located in the Enrollment Center, Sage Hall).

REGISTRATION

Registration activities for new and continuing students include eligibility for registration and assignment of registration appointments. Students enroll via the Internet at myCSUCI (http://my.csuci.edu). Assistance in registering for classes is available on the Records and Registration web page located at www.csuci.edu.

RESIDENCY

California residency for tuition purposes is initially determined at the time of admission to the University.  A currently enrolled, non-resident student seeking reclassification must complete and submit a supplemental questionnaire, which includes questions concerning financial dependence, physical presence and intent. Refer to the residency web page located at www.csuci.edu for details and required forms.

GRADUATION

Eligible students must complete the Application for Degree and Diploma form to file for graduation. Degree verification must be for the term in which a student will have completed all University and major/minor requirements. Applications for graduation must be submitted by the deadline published in the Schedule of Classes. Participation in the commencement ceremony does not constitute graduation. Visit the Records and Registration website for forms and further details on the graduation process. (Please note: Fees apply and are payable to the University Cash Services office located in the Enrollment Center, Sage Hall).

VETERANS AFFAIRS

CSU Channel Islands supports the California Veterans Education Opportunities Partnership (VEOP). Students who are eligible for benefits as a veteran, dependent or reservist should contact the V.A. Specialist in the Enrollment Center for assistance in applying for educational benefits and education certification. Required paperwork must be completed each semester.

TRANSCRIPTS

Official CSUCI transcripts are ordered by completing the Request for Official Transcript form or by making a request in writing. In accordance with federal law, written requests must include the student ID number, date of birth, enrollment dates and student signature before an academic record is released. A transcript will not be issued until all outstanding obligations due to the University are cleared. Please allow five (5) business days to process routine requests. Official Transcript Request forms are located in the Enrollment Center.

Financial Aid [top]

Location: Sage Hall, Enrollment Center, Room 1020
Telephone: (805) 437-8530
Fax: (805) 437-8509
Email: financial.aid@csuci.edu
Office Hours:  Monday – Thursday, 8:30 a.m. to 5:30 p.m.; Friday, 8:30 a.m. to 5:00 p.m.

CSU Channel Islands federal Title IV school code is 039803.

The purpose of the Financial Aid office is to assist students in obtaining financial aid resources to meet their educational costs. To apply for financial aid, students must complete a Free Application for Federal Student Aid (FAFSA) form, which can be obtained in the Enrollment Center or completed online at http://www.fafsa.ed.gov. A variety of financial aid resources are available to students, including grants, scholarships, loans and federal work study. After students have completed and submitted their FAFSA, they may be considered for the following:

GRANTS

Grants are federal or state funds that do not have to be repaid.

• Federal Pell Grants are awarded to eligible students who have not already earned a bachelor’s or master’s degree and to students in an eligible teacher credential program.
• Cal Grants are awarded to California residents who have financial need and meet the California Student Aid Commission scholastic requirements. The application deadline is March 2.
• State University Grants (SUG) are awarded to California residents who have financial need. The SUG award is used to offset a student’s State University Fee (SUF). Enrollment in six or more units is required for eligibility.  Students receiving a fee waiver or Cal Grant are eligible for a reduced SUG award.
• Supplemental Educational Opportunity Grants (SEOG) are awarded to undergraduate students with exceptional financial need.  Priority is given to students with the lowest expected family contributions (EFC) receiving a Pell Grant and apply by the priority application filing deadline of March 2nd.

SCHOLARSHIPS

The University, in participation with the community, has an endowment that provides scholarships, which are based on academic excellence, financial need and community service. An annual scholarship competition occurs each spring. Applications are open to continuing CSUCI students, high school seniors and transfer students. Applications are available online at www.csuci.edu. Scholarships are awarded for the academic year beginning the following fall semester. Students must plan to enroll full-time to be eligible. The deadline for the 2009-2010 competition is February 16, 2009.

Many individuals and agencies in Ventura County have made it possible for the Ventura County Community Foundation to offer scholarships.  Scholarship listings are available online at www.vccf.org by January 5 of each year and the deadline for application submission is in the month of February.  Selection for scholarship awards is competitive and based on the merit of the applicants and the individual eligibility requirements of each scholarship.

For more information on scholarships at CSUCI, please visit the Financial Aid web page located at http://www.csuci.edu.

LOANS

Federally guaranteed student loans with low interest rates are available through Financial Aid.

Federal Stafford Loans include the subsidized and unsubsidized loan programs which provide low interest, long-term loans to eligible students through selected lenders. Federal Subsidized Stafford Loans are available to students based on financial need.  Interest is paid by the federal government (subsidized) while students are enrolled at least half time (six units for undergraduate and credential programs or four units for students in a master’s program,) and during a six-month grace period after leaving school. Unsubsidized Federal Stafford Loans are available to all students without regard to income. Interest is paid by the student or added to the loan amount that will be repaid later.

FEDERAL WORK STUDY

Federal Work Study (FWS) is awarded to students with financial need.  First priority will be given to students who were awarded a Pell Grant and applied before March 2.  Students must indicate that they are interested in being considered for a FWS award when completing their FAFSA application.  FWS provides employment opportunities to students both on and off campus.  FWS requires students to be enrolled in at least six units during the semester.  The amount a student may earn will be listed on the student’s award letter.  The average FWS award is $3,000 per academic year.  While the University will make every effort to award FWS to students, there is no guarantee that a student will have a FWS job placement.