Judicial Affairs

Table of Contents

• About Judicial Affairs
• Student Code of Conduct
• Student Discipline
• Procedures for Enforcing this Code
• Application of this Code
• Reporting Misconduct
  • Student Conduct Procedures (CSU Executive Order No. 970)
• Student Judicial Process Policy (SA.11.002)

About Judicial Affairs [top]

Location: Bell Tower Building East, Room 1804
Dean of Students Office
Telephone: (805) 437-3332
Fax: (805) 437-8549
Office Hours: Mon. – Fri., 8:00 a.m. to 5:00 p.m.

The purpose of Judicial Affairs is to develop, disseminate, interpret and enforce campus regulations; to protect relevant legal rights of students; to address student behavioral problems in an effective and educational manner; to facilitate and encourage respect for campus governance; and to provide learning experiences for students who participate in the operations of the judicial system. Judicial Affairs programs contribute to the teaching of appropriate individual and group behavior, as well as the protection of the campus community from disruption and harm. The programs are conducted in ways that serve to foster the ethical development and personal integrity of students and the promotion of an environment that is in accord with the overall educational goals of the University community.

Judicial Affairs is located in Student Life and is under the general direction of the Office of the Dean of Students. Judicial Affairs is responsible for acting on behalf of the University President regarding all aspects of student discipline. The office receives reports of alleged student misconduct relative to Title 5, California Code of Regulations, and investigates complaints in order to determine whether University disciplinary action is to be pursued. University disciplinary action may run concurrently with civil or criminal action initiated by the court system. One type of judicial action does not necessarily affect the other. Campus-related violations include both academic and non-academic misconduct.

Student Code of Conduct [top]

Students are expected to become aware of and abide by the University community’s standards of behavior as articulated in this Student Guidebook, the University Catalog, and other publications of the University. Students accept the rights and responsibilities of membership in the California State University Channel Islands community when they are admitted to the University. These rules shall apply to all students and student organizations, and shall be deemed a part of the terms and conditions of admission and enrollment of all students.

Failure to comply with duly established laws or University regulations might subject the violator(s) to appropriate action by University authorities and/or appropriate civil authorities. Serious violations of University regulations shall be recorded in the individual(s) and/or organization(s) permanent record in the Dean of Students Office. Generally, authority necessary to enforce regulations is vested in the vice president for Student Affairs. Select functions of this authority are shared with faculty, staff and students. Some functions of disciplinary administration are assisted through system review boards.

Student Discipline [top]

The University is committed to maintaining a safe and healthy living and learning environment for students, faculty, and staff. Each member of the campus community must choose behaviors that contribute toward this end. Student behavior that is not consistent with the Student Code of Conduct is addressed through an educational process that is designed to promote safety and, when necessary, impose appropriate consequences. Inappropriate conduct by students or by applicants for admission is subject to discipline as provided in Sections 41301 through 41304 of Title 5, California Code of Regulations. The following are grounds upon which student discipline can be based:

1. Dishonesty, including:
   1. Cheating, plagiarism, or other forms of academic dishonesty that are intended to gain an unfair academic advantage.
   2. Furnishing false information to a University official, faculty member, or campus office.
   3. Forgery, alteration, or misuse of a University document, key, or identification instrument.
   4. Misrepresenting one’s self to be an authorized agent of the University or one of its auxiliaries.
2. Unauthorized entry into, presence in, use of, or misuse of University property.
3. Willful, material and substantial disruption or obstruction of a University-related activity, or any on-campus activity.
4. Participating in an activity that substantially and materially disrupts the normal operations of the University, or infringes on the rights of members of the University community.
5. Willful, material and substantial obstruction of the free flow of pedestrian or other traffic, on or leading to campus property or an off-campus University-related activity.
6. Disorderly, lewd, indecent, or obscene behavior at a University-related activity, or directed toward a member of the University community.
7. Conduct that threatens or endangers the health or safety of any person within or related to the University community, including physical abuse, threats, intimidation, harassment, or sexual misconduct.
8. Hazing, or conspiracy to haze.  Hazing is defined as any method of initiation or pre-initiation into a student organization or student body, whether or not the organization or body is officially recognized by an educational institution, which is likely to cause serious bodily injury to any former, current, or prospective student of any school, community college, college, university or other educational institution in this state (Penal Code 245.6), and in addition, any act likely to cause physical harm, personal degradation or disgrace resulting in physical or mental harm, to any former, current, or prospective student of any school, community college, college, university or other educational institution.  The term “hazing” does not include customary athletic events or school sanctioned events.
   
   Neither the express or implied consent of a victim of hazing, nor the lack of active participation in a particular hazing incident is a defense.  Apathy or acquiescence in the presence of hazing is not a neutral act, and is also a violation of this section.
   
9. Use, possession, manufacture, or distribution of illegal drugs or drug-related paraphernalia, (except as expressly permitted by law and University regulations) or the misuse of legal pharmaceutical drugs.
10. Use, possession, manufacture, or distribution of alcoholic beverages (except as expressly permitted by law and University regulations), or public intoxication while on campus or at a University-related activity.
11. Theft of property or services from the University community, or misappropriation of University resources.
12. Unauthorized destruction or damage to University property or other property in the University community.
13. Possession or misuse of firearms or guns, replicas, ammunition, explosives, fireworks, knives, other weapons, or dangerous chemicals (without the prior authorization of the campus president) on campus or at a University-related activity.
14. Unauthorized recording, dissemination, or publication of academic presentations (including handwritten notes) for a commercial purpose.
15. Misuse of computer facilities or resources, including:
    1. Unauthorized entry into a file, for any purpose.
    2. Unauthorized transfer of a file.
    3. Use of another’s identification or password.
    4. Use of computing facilities, campus network, or other resources to interfere with the work of another member of the University community.
    5. Use of computing facilities and resources to send obscene or intimidating and abusive messages.
    6. Use of computing facilities and resources to interfere with normal University operations.
    7. Use of computing facilities and resources in violation of copyright laws.
    8. Violation of a campus computer use policy.
16. Violation of any published University policy, rule, regulation or presidential order.
17. Failure to comply with directions, or interference with, any University official or any public safety officer while acting in the performance of his/her duties.
18. Any act chargeable as a violation of a federal, state, or local law that poses a substantial threat to the safety or well-being of members of the University community, to property within the University community or poses a significant threat of disruption or interference with University operations.
19. Violation of the Student Conduct Procedures, including:
    1. Falsification, distortion, or misrepresentation of information related to a student discipline matter.
    2. Disruption or interference with the orderly progress of a student discipline proceeding.
    3. Initiation of a student discipline proceeding in bad faith.
    4. Attempting to discourage another from participating in the student discipline matter.
    5. Attempting to influence the impartiality of any participant in a student discipline matter.
    6. Verbal or physical harassment or intimidation of any participant in a student discipline matter.
    7. Failure to comply with the sanction(s) imposed under a student discipline proceeding.
20. Encouraging, permitting, or assisting another to do any act that could subject him or her to discipline.

Procedures for Enforcing this Code [top]

The Chancellor shall adopt procedures to ensure students are afforded appropriate notice and an opportunity to be heard before the University imposes any sanction for a violation of the Student Conduct Code.

Application of this Code [top]

Sanctions for the conduct listed above can be imposed on applicants, enrolled students, students between academic terms, graduates awaiting degrees, and students who withdraw from school while a disciplinary matter is pending. Conduct that threatens the safety or security of the campus community or substantially disrupts the functions or operation of the University is within the jurisdiction of this Article regardless of whether it occurs on or off campus. Nothing in this Code may conflict with Education Code Section 66301 that prohibits disciplinary action against students based on behavior protected by the First Amendment.

Reporting Misconduct [top]

Complaints against students by CSUCI faculty, staff, other students and members of the campus community should be directed to Judicial Affairs in writing (e-mail is acceptable) within 14 calendar days of the incident giving rise to the complaint. This process may not be available to non-students filing complaints. The complaint should include, minimally, the date, time, location, parties involved, and a description of the incident. Any supporting evidence should also be sent to the office. Situations requiring immediate attention, e.g., class disruption which is likely to continue, should be reported by phone and followed up in writing as soon as possible. Situations requiring police assistance, e.g., serious disruptions, crimes, or where there is violence or the threat of violence, should be brought immediately to the attention of the Department of Public Safety at (805) 437-8888. For other matters requiring police assistance, call (805) 437-8444.

The following defined and/or described actions include, but are not limited to, conduct for which judicial action may be taken. These rules apply to conduct occurring on University premises, while attending University-sponsored/related activities, as well as conduct that takes place off campus when that conduct is determined as adversely affecting the interests of the University community.

STUDENT CONDUCT PROCEDURES (CSU Executive Order No. 970)

Article I:  Authority and Purpose
These procedures are established pursuant to Section 41301 of Title 5 of the California Code of Regulations. They are designed to afford students due process, and the campus guidance to address student misconduct.

Article II:  Definitions

1. “Campus” and “university” are used interchangeably and both mean the California State University.
2. “Member of the university community” means California State University trustees, employees, students, and university guests who are on university property or at a university related activity.
3. “Sexual misconduct” means any non-consensual sexual intercourse, sexual assault, sexual exploitation, indecent exposure, or attempt to commit any of these acts.
4. “Student Conduct Code” means Section 41301 of Title 5 of the California Code of Regulations.
5. “University official” means any person employed by a campus, performing administrative or professional duties.
6. “University property” means:
   1. real or personal property in the possession, or under the control, of the Board of Trustees of the California State University, and
   2. all campus facilities whether utilized by the university or a campus auxiliary organization.
7. “University related activity” means any event sponsored by, coordinated with, or directly affecting the university’s regular functions.
8. “Working day” means any day of the academic year, summer session or special session, other than a Saturday, Sunday, or academic holiday as that term is defined in Section 42800 of Title 5 of the California Code of Regulations.

Article III:  General Provisions

1. Student Conduct Administrator
   Each campus president assigns a campus official or officials to be the student conduct administrator, whose responsibilities are to determine whether to initiate disciplinary action under the Student Conduct Code and to perform duties as proscribed in these procedures. Student conduct administrators serve at the pleasure of the president.
   
2. Hearing Officers
   Each campus president appoints one or more persons to serve as hearing officers. They may be campus officials, attorneys licensed to practice in California, or administrative law judges from the Office of Administrative Hearings. Subordinates of the student conduct administrator, persons with a conflict of interest in the matter, and percipient witnesses to the events giving rise to the case are ineligible to serve as hearing officers. The hearing officer conducts the hearing, determines whether a student has violated the Student Conduct Code and if so, recommends sanctions.
   
3. Attorneys
   Student Conduct proceedings are not meant to be a formal courtroom-like trials. Although sanctions may be imposed, the process is intended to provide an opportunity for learning. Each campus president determines whether it is appropriate for attorneys to be present in all or some proceedings. The president’s determination regarding the presence of attorneys applies to both the student charged and the campus. Both the student and the campus can consult attorneys outside of the actual proceedings irrespective of the president’s determination. Any person licensed to practice law is considered an attorney for this purpose.
   
4. Interpretation of the Code or Process
   All issues regarding the hearing described in Article IV, Section 4, except those specifically noted, are within the purview of the hearing officer for final determination. Questions of interpretation or application of the Student Conduct Code or this executive order are outside the purview of the hearing officer and are determined by the campus vice president for student affairs or his or her designee.
   
5. Delegation of Duties
   The duties of the president in these proceedings may be delegated to another campus official.
   
6. Parallel Judicial Proceedings
   Student Conduct Code proceedings are independent from other court proceedings. Student discipline may be instituted against a student also charged in civil or criminal courts based on the same facts that constitute the alleged violation of the Student Conduct Code. The university may proceed before, simultaneously with, or after any other judicial proceedings.
   
7. Time Lines
   All times set in this executive order may be extended by the university when necessary. Extensions must be determined by the vice president for student affairs.

Article IV:  Proceedings

1. Investigation
   1. Whenever it appears that the Student Conduct Code has been violated, a complaint should be directed to the student conduct administrator as soon as possible after the event takes place. The complaint can be oral or in writing.
   2. The student conduct administrator investigates each complaint submitted and determines whether it is appropriate to charge a student with violation of the Student Conduct Code.
      
2. Conference
   1. The student conduct administrator holds a conference with the student charged, and obtains his or her response to the alleged misconduct, except in instances where the student charged declines to cooperate, in which case the conference requirement is waived. The student may bring a person with him or her to advise him or her during the conference with the student conduct administrator. The student’s advisor is there to provide support and not to speak on behalf of the student. If agreement can be reached as to an appropriate disposition of the matter, it will be closed and the terms of the disposition shall be put in writing and signed by the student charged and the student conduct administrator.
   2. If the student admits a violation of the Student Conduct Code but no agreement can be reached on an appropriate sanction, the student charged may request a hearing on the sanction only.
      
3. Notice of Hearing
   1. If the alleged violation of the Student Conduct Code is not resolved at the conference with the student conduct administrator, and he or she has determined that formal disciplinary action is appropriate, or if the student charged requests a hearing on the sanction only, the student conduct administrator issues a notice of hearing.
      1. The notice is sent electronically to the charged student at the university assigned e-mail address linked to the account provided by the California State University (i.e. “xxx.edu”).
      2. Until June 30, 2010, the notice is also served on the student charged in person, or by traceable mail (e.g. certified mail) to the last address the student has on record with the university.
   2. The notice of hearing must include:
      1. The section(s) of the Student Conduct Code that the student is charged with violating.
      2. A factual description of the student’s conduct that forms the basis for the charge(s).
      3. The proposed sanction.
      4. Notification that neither the hearing officer nor the president is bound by the proposed sanction and either or both may set a more severe sanction.
      5. The date, time, and place of the hearing.
      6. The location on the campus where the student can view his or her discipline file.
      7. Notification that the student may be accompanied at the hearing by an advisor. Notification that if the student intends to bring an attorney, the student must inform the student conduct administrator of the attorney’s name and address five working days before the hearing.
      8. Notification that the student can waive his or her right to a hearing by accepting the proposed sanction.
      9. Notification of any immediate suspension and/or withdrawal of consent to remain on campus. (See Article VI below.)
      10. A copy of this executive order or notice of where the student may obtain a copy. If consent to remain on campus has already been withdrawn by the time the notice of hearing is sent, a copy of this executive order must be enclosed.
   3. The notice of hearing is sent to the student at least ten working days before the hearing.
   4. The charges stated in the notice of hearing may be amended at any time. If an amendment would require the student to prepare a different response, the student may request a postponement of the hearing for a reasonable period of time. If the charges are amended after a hearing is underway, the hearing officer may postpone the hearing for a reasonable period of time.
      
4. Hearing
   1. The hearing is closed to all persons except the hearing officer, the student charged, the student conduct administrator, one advisor for the student charged, one advisor for the student conduct administrator, appropriate witnesses during the time that they are testifying (including a support person for alleged victims of sexual or physical assault, see section h below), and one person to assist the hearing officer in recording the hearing. A police or security officer may also be present if deemed appropriate by the vice president for student affairs. The university will cooperate in providing employee witnesses wherever possible, provided that they are identified at least two working days before the hearing.
   2. The student may be accompanied by one advisor of his or her choice to provide support but not to speak on behalf of the student. If the president has elected to exclude attorneys from the proceedings, the advisor may not be an attorney. Hearing dates will not be changed because of the schedule of the advisor for the student charged.
   3. The student conduct administrator may be accompanied by one advisor. If the campus has elected to exclude attorneys from the hearing, neither the student conduct administrator nor the administrator’s advisor may be an attorney.
   4. Hearings are intended to be educational rather than adversarial. The hearing officer runs the hearing. The student charged and the student conduct administrator each put on the evidence in their case in whatever manner the hearing officer deems appropriate and may each ask questions of the witnesses. The hearing officer may also ask questions of any witness, the student charged or the student conduct administrator.
   5. Formal rules of evidence applied in courtroom proceedings do not apply in the hearing (e.g. California Evidence Code). All information that responsible persons are accustomed to rely upon in the conduct of serious affairs including hearsay is considered. Unduly repetitive information may be excluded. The hearing officer bases his or her decision only on the information received at the hearing.
   6. The hearing officer makes an official audio recording of the hearing. He or she can have someone present to operate any equipment necessary to make the recording. The recording is the property of the university. No other recording of the hearing is permitted.
   7. If the student charged fails to appear at the hearing, the hearing proceeds without him or her. The decision in that instance, like every other hearing decision, must be reached on the information presented. The student charged may not be found to have violated the Student Conduct Code solely because he or she failed to appear at the hearing.
   8. In cases involving a charge of sexual or physical misconduct, the alleged victim may be accompanied at the hearing by another person. This person is for support only, and is not permitted to participate in the hearing. Questions of the alleged victim are limited to the incident upon which the charge is based and the events surrounding that charge, and may not delve into past sexual behaviors of the alleged victim.
   9. The hearing officer is responsible for maintaining order during the hearing and makes whatever rulings are necessary to ensure a fair hearing. Abusive behavior is not tolerated. The hearing officer may eject or exclude anyone who refuses to be orderly, including the student charged.
   10. The hearing officer’s decisions regarding procedural issues are final.
   11. Where there is more than one student charged arising out of a single occurrence, or related multiple occurrences, the student conduct administrator and the students charged may agree to a single hearing for all of the students. A charged student may request consolidation of his or her case with others. The student conduct administrator makes consolidation decisions, which are subject to review by the hearing officer and thereafter are final. The separation of one or more cases from a case previously set for a consolidated hearing shall not be considered to affect the other cases.
       1. At any time during the hearing, the student charged may waive the right to a hearing and accept the proposed sanction. Such a waiver must be in writing.
          
5. Standard of Proof and Recommendation of the Hearing Officer
   1. The hearing officer makes decisions only on information presented at the hearing. After the hearing, the hearing officer makes findings of fact and conclusions about whether the information presented constitutes a violation of the Student Conduct Code. The standard for the hearing officer’s decision is whether the university’s charge is sustained by a preponderance of the evidence. It is the university’s burden to show that it is “more likely than not” that the student violated the Student Conduct Code.
   2. The hearing officer submits a written report of his or her findings and conclusions to the president, along with any appropriate recommended sanction. This report is submitted within ten working days after the hearing.
      
6. The Final Decision
   1. The president reviews the hearing officer’s report and issues a final decision. The president may impose the sanction recommended, adopt a different sanction, reject sanctions altogether, or refer the matter back for further findings on specified issues. If the president adopts a more severe sanction than what is recommended by the hearing officer, the president must set forth the reasons in the final decision letter. The president’s final decision letter is issued within five working days after receipt of the hearing officer’s report.
   2. The president sends notice of his or her decision electronically to the charged student at the university assigned e-mail address linked to the account provided by the California State University (i.e. “xxx.edu”).
   3. Until June 30, 2010, the notice of decision is also sent by personal delivery or through traceable mail (e.g. certified mail) to the last address the student had on record with the university. After the decision has been sent the hearing officer’s report is available for review by the student charged within a reasonable time upon request.
      
7. Notice to Victims of Crimes of Violence and Sex Offenses
   In cases involving a “crime of violence” the university may notify the alleged victim(s) of the final results of a hearing whether or not the charges are sustained. (34 C.F.R. § 99.31 et seq.) Where the charge relates to a sexual assault the university must notify the alleged victim of the outcome of the proceeding against the student charged (20 U.S.C. § 1092). The information is only given to the victim(s) and includes only the name of the accused student, any violation alleged committed, and any sanction(s) imposed on that student (20 U.S.C. § 1232g).

Article V:  Sanctions

1. The following sanctions may be imposed for violation of the Student Conduct Code:
   1. Restitution - Compensation for loss, damages or injury. This may include appropriate service and/or monetary material replacement.
   2. Loss of Financial Aid - Consistent with California Education Code Sections 69810 et seq., scholarships, loans, grants, fellowships, and any other types of state financial aid given or guaranteed for the purposes of academic assistance can be conditioned, limited, cancelled, or denied.
   3. Educational and Remedial Sanctions - Assignments, such as work, research, essays, service to the university or the community, training, counseling, or other assignments intended to discourage a repeat of the misconduct or as deemed appropriate based upon the nature of the violation.
   4. Denial of Access to Campus - A designated period of time during which the student is not permitted on university property or specified areas of campus. (See California Penal Code § 626.2.)
   5. Disciplinary Probation - A designated period of time during which the privileges of continuing in student status are conditioned upon future behavior. Conditions may include, for example, the potential loss of specified privileges to which a current student would otherwise be entitled, or the probability of more severe disciplinary sanctions if the student is found to violate any university rule during the probationary period.
   6. Suspension - Separation of the student from CSU student status for a certain period of time, after which the student is eligible to reapply to the university. Conditions for readmission may be specified.
   7. Expulsion - Permanent separation of the student from CSU student status from the university.
   8. Admission or Readmission - Admission or readmission to the California State University may be qualified, revoked or denied to any person found to have violated the Student Conduct Code.
      
2. Multiple Sanctions
   More than one sanction may be imposed for a single violation.
   
3. Good Standing
   A student is not considered to be in good standing for purposes of admission to the California State University while under a sanction of suspension, or expulsion, or while his or her admission or re-admission has been qualified (Section 40601(g) of Title 5 of the California Code of Regulations).
   
4. Administrative Hold and Withholding a Degree
   The university may place an administrative hold on registration transactions and release of records and transcripts of a student who has been sent a notice of discipline and may withhold awarding a degree otherwise earned until the completion of the process set forth in the Student Conduct Code, including the completion of all sanctions imposed.
   
5. Record of Discipline
   Probation is entered on a student’s transcript, with its beginning and end date, for the period of time that the probation is in effect. Suspension is entered on the student’s transcript, with its beginning and end date, for the period of time that the suspension is in effect, but remains on the transcript permanently if the suspension is for longer than one academic year. Expulsion is entered on the student’s transcript permanently along with the date it takes effect.

Article VI: Interim Suspension

1. Grounds
   A president may impose an interim suspension where he or she believes that there is reasonable cause to believe that separation of a student is necessary to protect the personal safety of persons within the university community, property of the university or to ensure the maintenance of order (Section 41302 of Title 5 of the California Code of Regulations).
   
2. Notice and Opportunity for Hearing
   A student placed on interim suspension is given prompt notice of the charges pending against him or her and the opportunity for a hearing within ten working days of the imposition of the suspension (Section 41302 of Title 5 of the California Code of Regulations). Where a timely request is made, a hearing will be held to determine whether continued suspension, pending the disciplinary hearing, is required to protect personal safety or property or to ensure the maintenance of order. This hearing may also serve as the disciplinary hearing in accordance with the procedures outlined in Article IV, provided that proper notice has been given. The hearing is conducted pursuant to the provisions of Article IV, Section 4 of these procedures.
   
3. Denial of Presence on Campus
   During the period of an interim suspension, the student charged may not, without prior written permission from his or her campus president, enter any campus of the California State University other than to attend the hearing regarding the merits of his or her suspension. Violation of any condition of interim suspension shall be grounds for expulsion (Section 41302 of Title 5 of the California Code of Regulations).

Article VII:  Conduct by Applicants for Admission

Admission or readmission may be qualified, revoked or denied to any person who commits acts that would be the basis for disciplinary proceedings pursuant to these procedures. Qualified admission or denial of admission in such case shall be determined by a hearing held pursuant to Article IV of these procedures.

Student Judicial Process Policy (SA.11.002) [top]