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Student Guidebook

Student Life

Table of Contents

  • Purpose
  • Introduction
  • Dean of Students
    • Purpose
    • Introduction
  • Access, Orientation and Transition
    • Disability Resource Programs
      • Resources for Students with Disabilities
      • General Service Policy
      • Eligibility for Services
      • Continuation of Services
      • Documentation
      • Confidentiality and Release of Information
      • Academic Accommodations
      • Admissions Information
      • Priority Registration Eligibility Criteria
      • Alternative Testing Services
      • Alternative Format Services
      • Computers for Visually-Impaired
      • Note-Taking Services
      • Taped Lectures
      • Procedures for Requesting and Using Alternate Media
      • Conflict Resolution
      • Appropriate Documentation by Disability Type
        • Attention-Deficit/Hyperactivity Disorder (ADD/ADHD)
        • Deaf or Hard of Hearing
        • Learning Disabilities
        • Physical Disabilities
        • Psychological Disabilities
        • Vision Disabilities
    • Educational Opportunity Program
    • Multicultural and Women’s & Gender Student Center
      • Vision Statement
      • Services
      • Facilities
    • New Student, Orientation and Transition Programs
      • Island View Orientation
      • New Student Center
      • Transition Programs
  • Leadership, Career and Health
    • Associated Students Inc.
      • ASI - Student Government
      • ASI - Student Programming Board
      • ASI - Channel Islands View Student Newspaper
      • ASI - The Nautical Student Yearbook
    • Career Development Services
      • Career Development Services Resources
      • Career Fair
      • Graduate School Information Fair
      • Internship Opportunities
      • Student Employment
      • Co-Curricular Portfolio and Transcript Program
      • Graduate Leadership Opportunities
    • Personal Counseling Services
      • Individual Counseling
      • Group Counseling
      • Confidentiality
    • Student Clubs and Organizations
      • Faculty/Staff Advisor
      • Recognition/Registration Process
      • Renewal Applications
      • Student Advisory Board on Student Life (SABUL)
      • Funding and Expenditures
      • Rights and Responsibilities
        • CSU Executive Order No. 1006
    • Student Health Services
      • Community Medical Clinics
      • Student Health Insurance
      • Patient Responsibilities
      • Immunizations:  Requirements and Recommendations
      • Proof of Prior Vaccination
      • Health Education Promotion
      • Emergency Care
    • Student Leadership Programs
      • The Student Engagement and Applied Leadership (S.E.A.L.) Center
      •  The CI Leadership Program
    • The Hub

MAIN OFFICE

Location: Bell Tower Building East, Room 1803
Telephone/V/TTY: (805) 437-8512
Fax: (805) 437-8529
Office Hours:  Mon. – Fri., 8:00 a.m. – 5:30 p.m.

Purpose [top]

Student Life co-curricular programs and services provide learning opportunities that inspire intellectual, personal and civic growth for leadership in a diverse and complex world.

Introduction [top]

The years spent in college are often among the most profound and exhilarating times in one’s life. There is excitement in the prospect of trying out new ideas, making new friends, and exploring new roles. It can also be a time of tremendous uncertainty and confusion that challenges personal and social limits. In Student Life we simply view these challenges as opportunities for learning and personal growth. Our programs and services are designed to help students cope with university life as well as prepare for the challenges of the 21st century.

Our programs and services include: Student Leadership Programs, Career Development Services, Personal Counseling and Student Health services, Disability Resource Programs, multicultural programs, New Student Orientation and Transition Programs, outreach and student success programs, and judicial programs and services.

Student Life co-curricular programs, which support the educational mission of the University, are administered through the following offices: the Dean of Students Office (DOS), Access, Orientation and Transition (AOT), and Leadership, Career and Health (LCH).

Dean of Students [top]

Location: Bell Tower Building East, Room 1804
Telephone (805) 437-8512
Fax: (805) 437-8529
Office Hours: Mon. – Fri., 8:00 a.m. – 5:30 p.m.

PURPOSE
In alliance with the educational mission at CSUCI, Student Life creates student learning opportunities beyond the classroom to inspire intellectual, personal and civic growth for leadership in a diverse and complex world.

INTRODUCTION
The Dean of Students Office, in concert with the Office of the Vice President for Student Affairs, is responsible for promoting and establishing a student-centered environment that is conducive to the intellectual, emotional, social, physical and spiritual well-being of CSUCI students.  Consistent with the mission of CSUCI, the Dean of Students oversees services and activities which are designed to support as well as enhance the overall quality of student life at California State University Channel Islands.

Access, Orientation and Transition [top]

Access, Orientation and Transition (AOT) creates educational opportunities that promote and foster respect and understanding among all individuals and cultures. The various programs within Access, Orientation and Transition facilitate a welcoming and safe environment for students to learn and develop while offering services and resources that create equal access to education. AOT provides programs that assist students with their transition into and through CSUCI, thereby connecting students to the mission of the University.

DISABILITY RESOURCE PROGRAMS [top]

Location: Educational Access Center
Bell Tower Building, Room 1541
Telephone (V/TTY): (805) 437-3331
Fax: (805) 437-8529
Office Hours:  Mon. – Thur., 8:30 a.m. to 5:30 p.m.; Fri., 8:30 a.m. to 5:00 p.m. (after-hours appointments available upon request)

Disability Resource Programs (DRP) empowers students with disabilities by providing an environment that enriches their educational experience through inclusion, advocacy and support. Our services are provided to ensure equitable access so that students may become engaged in their development of both educational and lifelong pursuits. We accomplish this by providing students with academic accommodations and services in a manner that promotes independence, self-advocacy and accountability.

DRP provides intake, assessment of needs and facilitation of academic and other accommodations for students who choose to identify their disability to the University and register for services.  Students requesting accommodations, including note-taking services, alternative textbook formatting and test proctoring, are strongly encouraged to contact DRP prior to the beginning of the semester and present appropriate written documentation of the disability.

We recognize the diversity and talent that our students bring to the University and promote community awareness of the abilities and strengths of individuals with disabilities.  We strive to ensure access to all aspects of University life and serve as a liaison between students and faculty, as well as with community agencies.  DRP also provides training to faculty and staff regarding various disability-related topics.

Resources for Students with Disabilities
DRP was established at CSUCI to provide campus-wide standards for alternative provisions for students with disabilities. DRP upholds the University’s commitment to assure students with disabilities equal opportunity to access its programs and services. Academic accommodations, including alternative testing arrangements, are provided based on disability-related needs under sections 504 and 508 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990. These services may include but are not limited to:

  • Liaison to campus programs and departments
  • Disability management counseling
  • Computer lab with assistive technology software
  • Test proctoring in private study rooms with extended test time
  • Scribes for examinations
  • Alternate format services
  • Note takers or taped lectures
  • Readers
  • Sign language interpreters
  • Priority Registration
  • Computer Aided Real-time Translation (CART)

General Service Policy
DRP plays a vital role in all aspects related to educational access for students with disabilities. Students with verified disabilities are encouraged to participate in the services coordinated through DRP. CSUCI’s faculty will also utilize DRP to confirm the legitimacy of a request for accommodation. When students choose to register for services with DRP, they are required to abide by the established policies and procedures. Only those students who identify themselves to the University and present appropriate written documentation of a disability are eligible for academic accommodation.

Students who request accommodations are advised to submit appropriate documentation to the disabilities counselor and complete the required registration process prior to the beginning of the semester so that arrangements can be made to meet individual needs. Students are further required to return to the DRP office at the beginning of each new semester and complete an intake interview with a counselor so that appropriate accommodations may be continued or new accommodations may be arranged with supporting documentation.

The decision of a student not to self-identify does not constitute a permanent renouncement of the right to University-administered accommodations. However, if a student chooses not to self-identify and/or request accommodation, the University does not assume responsibility for any disability-related problem that may arise.

Eligibility for Services
DRP provides support services to students with various disabilities including but not limited to physical, learning, psychological and/or sensory impairments that encumber life activities. Accessing accommodations through DRP requires the following administrative steps:

  1. Students must register with DRP by scheduling an intake appointment at the DRP office located in the Educational Access Center, Bell Tower building, Room 1541. Intake appointments must be completed in-person and a CSUCI student ID card is required. Note:  Students requesting Alternative Text Formatting are strongly encouraged to register a minimum of four weeks prior to the beginning of the semester to allow for completion of their request in a timely manner.
  2. Sufficient documentation of the disability is imperative, including functional limitations and related needs. If the student possesses documentation of his or her disability, it should be brought to the intake interview. “Sufficient documentation” depends on the disability and is detailed on the documentation pages.  Note:  Individualized Education Programs (IEPs) alone are not recognized as sufficient documentation.
  3. Bring a completed Application for Disability Resource Programs and Services Agreement Contract to the intake appointment.
  4. Discuss disability-related functional limitations, accommodation history and current needs with the disabilities counselor.
  5. The disabilities counselor will provide the student with a Faculty Notification Letter stating which classroom and/or testing accommodations have been approved. In addition to being filed in the DRP office, this form is used by the student to share with faculty and others regarding his/her accommodation needs.

Students who bring in appropriate documentation and complete all DRP registration paperwork are evaluated for the requested accommodations during the intake interview. The disabilities counselor may request additional documentation to support requested accommodations.

Continuation of Services
Once a student has established eligibility for services, he or she must request the service each semester and for each class that he/she needs the service by completing the Accommodations Request Form, Service Agreement Contract, and an in-person intake appointment.

Appointment Guidelines

  1. Although a student may register to receive services anytime during enrollment, students are encouraged to schedule an appointment with DRP four weeks (4) prior to the beginning of the semester to avoid a delay in the provision of accommodations. Please note: New student in-take appointments may take an hour and a half or longer depending on the complexity of the documentation and the evaluation of requested accommodations.
  2. Schedule counseling appointments in advance. Same-day appointments and walk-ins will be granted only in cases of urgent need and as schedule availability permits. All intake appointments for both new and returning students must be conducted in person.
  3. Schedule appointments by calling (805) 437-3331 (V/TTY) or by emailing accommodations@csuci.edu.
  4. Students are to notify DRP if they will be late or if there is a need to reschedule. Scheduled appointments will be forfeited if the student is 10 minutes late. Therefore, if a need to reschedule occurs, students must notify DRP prior to tardiness or absence.  If availability permits, the counselor will advise if a portion of the late appointment may still be conducted and/or determine the need to reschedule.
  5. A student who misses two (2) appointments with or without cancelling must contact DRP via phone at (805) 437-3331 or email to accommodations@csuci.edu to appeal for an appointment to be rescheduled.

Documentation
Documentation must verify the limitation of a major life activity and support requests for accommodation, academic adjustments, and/or auxiliary aids. Sufficient documentation varies according to the specific disability. However, general guidelines include current (within three years) documentation from a qualified practitioner to substantiate the condition, evidence to establish a rationale supporting the need for accommodation, and qualifications of the evaluator. Please note: DRP makes every attempt to provide students with requested and reasonable accommodations or accommodations provided by a place of employment, high school, community college, or other educational institution; however, DRP is unable to guarantee that those same accommodations will be provided, or be required to be provided, to students while they are enrolled at CSUCI.

The provision of all reasonable accommodations and services is based upon the assessment of the impact of the student’s disabilities on his or her academic performance. A school plan, such as an Individualized Education Program (IEP) or a 504 accommodation plan, is not sufficient documentation on its own but may be included as part of a more comprehensive assessment battery.

Should initial documentation not be available, the disabilities counselor has the right to request that the student obtain disability-related documentation from the appropriate licensed professional. This information will be used to document a student’s functional limitations in the educational setting and to determine appropriate reasonable accommodations. Any costs associated with obtaining appropriate documentation is the responsibility of the student.

The University reserves the right to deny accommodations pending receipt of the required documentation.

Confidentiality and Release of Information
DRP staff adheres to the highest principles of ethical behavior. Staff members strive to ensure the fair, objective, and impartial treatment of all persons. DRP is committed to ensuring that all information regarding a student is confidentially maintained as required or permitted by law.

Any information collected is used for the benefit of the student. This information may include test data, grades, biographical history, disability information, accommodation plans, performance reviews, and case notes. DRP will retain a copy of all information provided. Only DRP staff has immediate access to student files. A student has the right to review his or her own file.

Any information regarding a disability is considered confidential and will be shared with others within the University on a need-to-know basis only. Information contained in the confidential student files will be released only in the following circumstances:

  • Student states the intent to harm himself/herself or others.
  • Pursuant to a court order or subpoena.
  • Student has provided written authorization for release of information.

By law, DRP staff cannot share disability, accommodation, or education record information with anyone other than the student without prior written consent.  If a student would like to allow DRP staff to be able to speak with his/her parents regarding disability-related and/or educational needs, the student must complete and sign a Family Educational Rights and Privacy Act (FERPA) waiver form and bring it to DRP.  Please note: if a FERPA waiver is signed, the student will be notified of all parent inquiries and/or will be present while inquires are placed. A new waiver must be signed each academic year.

Academic Accommodations
Decisions regarding appropriate accommodations are based upon the particular facts of each case, including the in-take interview, documentation provided, and other relevant information. An accommodation plan is developed between the disabilities counselor and the student. Faculty and staff are responsible for carrying out accommodations recommended by DRP. However, it is the responsibility of the student to deliver the Faculty Notification Letter to the appropriate faculty or staff. Failure to notify the appropriate persons in a timely manner may result in a delay or denial of services.

Accommodations may include physical adaptations and classroom modifications. Physical adaptations may be comprised of classroom arrangements and/or preferential seating. Classroom modifications may occur in one or more of the following areas: environment, materials and testing. DRP is committed to student success and therefore provides accommodations which minimize the impact of students’ disabilities. However, professors expect the same academic performance from all students regardless of disability. The ADA and Section 504 did not intend universities to pass students by virtue of them having a disability; all academic standards and University policies must be met regardless of the disability.

Admissions Information
At times, students and their families may need assistance navigating the registration process. The CSUCI Enrollment Services staff is available to assist with questions regarding the application process. The Enrollment Center provides “one-stop” services for all students, including admission application assistance, financial aid assistance and class registration. Applicants with disabilities are encouraged to complete the regular admissions process first. For further information regarding admissions requirements, please visit the CSUCI Web site at www.csuci.edu.  Students may also contact the Enrollment Center by phone at (805) 437-8500 or email to admissions@csuci.edu.

Every applicant who has been denied admission to the University may appeal this decision by completing the admissions appeals process. In the event a student with a disability has been denied admission, DRP staff is available to provide information regarding the appeals process and special admission. If a student chooses to disclose disability-related issues during the appeals process, verification of the disability must be filed with DRP. Every student, with or without disabilities, is evaluated by the Admission Appeals Committee on a case-by-case basis. The goal of the admission appeals process is to evaluate and admit students who are realistically academically prepared to be successful at CSUCI.  Note that due to disability-related limitations, course substitutions, not course waivers, may be considered as a condition for special admission.

More information regarding admission appeals may be found in the CSUCI Admission Exceptions Policy (SA.02.006), which is available online at www.csuci.edu.

Priority Registration Eligibility Criteria
Priority registration is available beginning the second semester of enrollment.  Priority registration eligibility is based on disability-related criteria only.  To be eligible to receive priority registration, a disability-related need must exist which meets one or more of the following criteria:

  1. Requires utilization of pre-approved support services, such as alternative text formatting, pre-recorded audio, large print, Braille materials, readers or interpreters that are necessary for accommodation
  2. Imposes geographical constraints due to mobility speed and/or endurance
  3. Necessitates preferential seating or selection of professors with certain speech patterns or teaching styles due to communication/learning issues as verified by the DRP counselor on a semester-by-semester basis
  4. Requires extensive therapy or other medical treatment/intervention that impacts scheduling flexibility significantly (such as chemotherapy, renal dialysis, etc.)

All priority registration requests are reviewed and approved by the DRP counselor.  Eligibility for priority registration will be periodically re-evaluated and prior approval does not constitute automatic entitlement for on-going eligibility. Please note: Students requesting approval for priority registration should contact DRP each semester, four (4) weeks prior to the start date of regular registration. We understand that certain situations may be challenging; however, not all justify priority registration including, but not limited to, maintaining graduation time lines, financial need, and sponsorship by programs such as Worker’s Compensation, Department of Rehabilitation, Veteran’s Benefits, and private insurance.

Alternative Testing Services
Alternate testing accommodations are approved and provided on a case-by-case basis to students with documented disabilities. The DRP counselor determines if testing accommodations are required for each individual student and which specific accommodations will be allowed. Only students with appropriate documentation from a recognized professional will be considered for services.

Alternative testing services are provided to students for a number of reasons, including but not limited to:

  • Processing deficits
  • Mobility issues, such as arm injuries or back injuries that necessitate frequent breaks or stretching
  • Vision impairments

Students are provided with a quiet, distraction-free environment within the Educational Access Center and extra time to take examinations.  Additional services or equipment, such as large print or a computer, are provided based on individual need. Student preference for a testing room will be accommodated based on availability. Once a student has established eligibility for alternative testing services, he or she must request the service at the beginning of each semester and for each class that he/she needs the testing service.  In addition to requesting test accommodations prior to the start of the semester, all students are required to:

  1. Complete the Request for Alternative Testing Form and obtain the signature of the DRP counselor
  2. Provide the completed and signed Request for Alternative Testing Form to the faculty, and request the faculty to complete and return it to the Educational Access Center
  3. Confirm test arrangements with the faculty and DRP seven (7) days in advance of the test date or services may be denied based on unreasonable timeliness of the request
  4. Students requesting Alternative Testing Services are not permitted to pick-up or return exams from faculty or a designated person. Faculty are encouraged to contact the DRP staff regarding the exam delivery policy.

Please note: Test accommodation requests placed by persons other than the student or faculty will be denied. DRP staff or the designated proctor will either remain in the testing room or monitor testing procedures throughout the duration of the testing period. All academic and student conduct policies are applicable and enforced during all alternative testing procedures.

Alternate Format Services
Alternate Format Services are provided for students with print-related disabilities. “Alternate format” is the translation of written materials (hard copy or electronic) into formats that can be accessed by students with disabilities.  Large print, Braille, audio cassette or accessible e-text that can be read by screen-readers are examples of alternate formats.  The most appropriate alternate format is determined by factors such as limitations imposed by the student’s disability, the format of the print material to be altered and the student’s preference.

The Alternate Format Program exists in part due to the passage of California State Assembly Bill 422 (Statutes of 1999, Chapter 379), Section 67302 of the California State Education Code, which requires that publishing firms provide, at no extra cost and in a timely manner, any printed instructional material in unencrypted electronic form upon the receipt of a written request, provided that the college complies with certain conditions.

In addition to AB422, the Americans with Disabilities Act (ADA) extends civil rights protection of persons with disabilities to all public services, public accommodations and more.  Section 508 of the Rehabilitation Act requires that Federal agencies’ electronic and information technology is accessible to people with disabilities, including students, employees and members of the public. It establishes requirements for any electronic and information technology developed, maintained, procured or used by the Federal government.

Computers for Visually Impaired
Several computers throughout campus have been equipped with the screen reading software such as JAWS and are available to visually-impaired students or members of the public for use in the following locations: Admissions and Recruitment, the Educational Access Center, the Educational Opportunity Program lab, Human Resources, the Information Technology PC lab, the Broome Library, the Learning Resource Center, and the University Writing Center.

Note-Taking Services
Copies of class notes are provided in situations where it is deemed not possible or too difficult for the student with a disability to take notes for him or herself.  The need for notes might be due to a number of reasons such as an arm injury, auditory or visual processing problems, or inability to attend lectures for the entire class period due to a verified medical reason.

When possible, students are encouraged to identify a student in each class for which he or she will take notes.  Note takers may also be identified by the faculty member, who will announce to the class that a note taker is needed.  In respect of confidentiality concerns, if the student chooses to remain anonymous to the note taker, DRP or the faculty member will obtain a student note taker, and the student requesting the service shall retrieve their notes from the Educational Access Center.

DRP provides lined sets of NCR paper that allow a student to take notes on one sheet while making a copy on the other. At the end of the lecture, the sheets are separated and each person keeps a copy.  The student who is taking the notes is eligible to register with DRP to receive a stipend of $15 per unit, per class, at the end of the semester. In order for note-takers to receive financial compensation, the student obtaining notes must complete and sign a confirmation of services for each class, prior to the end of finals week.

Note: Once a student has established eligibility for note-taking services, he or she must request the service each semester and for each class that he/she needs the note-taking service.

Taped Lectures
Some students with disabilities might find it helpful to tape record class lectures and listen to the lecture again at a later date.  While most faculty do not object to students recording their lectures, some do.  In these circumstances, students with disabilities and the faculty member can develop an Audio Recording Lecture Agreement in which the student guarantees that he/she will use the tapes only for personal use as a student with a disability, that he/she will not share the tapes with anyone and that the tapes will be destroyed at the end of the semester.

Procedures for Requesting and Using Alternate Media
Student Course Materials

  1. A student with a disability requesting alternate media for the first time must meet with a DRP staff member to determine eligibility for the service. Once found to be eligible, the individual must read, agree to and sign the CSUCI Student Certification Form for Alternate Media Services. This step is in compliance with AB 422.
  2. Each semester and for each book, handout or other material, students must complete the Alternate Media Request (AMR) Form. This must be completed immediately upon registration or as soon as the materials have been identified, preferably a minimum of four to six (4-6) weeks prior to the start of the course. Note: DRP students who have been certified to receive Alternative Media Accommodations are given priority registration status to facilitate their request in a timely manner.
    1. Faculty or staff needing alternate format materials for a student with a disability should complete the Alternate Media Request Form and submit the materials to DRP as early in the semester as possible. Questions may be directed to DRP at (805) 437-3331.
  3. For course textbooks, students must provide DRP with the course syllabus and materials as soon as they are available, preferably a minimum of four to six (4-6) weeks prior to the beginning of the course.  Students must present documentation of their course registration and proof of textbook purchase before requests can be processed. In the event the bookstore does not have the course textbook information or the student is unable to obtain syllabus information four to six weeks prior to the beginning of the semester, students should immediately notify DRP staff. After the student provides DRP with information that demonstrates sufficient attempts to contact faculty, DRP staff will make every effort to contact faculty on behalf of the student to obtain textbook information.

Late requests will be honored with the understanding that DRP staff will set the time line for completion of the work accordingly. Turn-around times for alternate text including the translation of materials into an audio format will be determined on a case-by-case basis upon review of material to be formatted and converted. DRP staff will make every effort to complete the work request in a timely and reasonable manner within four (4) weeks from the date DRP staff receive the completed Alternative Media Form (AMF). Incomplete or incorrect information placed on AMFs may result in a delay of services.

In order to meet the immediate needs of as many students as possible, alternative text or audio translations may be provided in stages based on course syllabus.

Students are responsible for picking up completed materials from the Educational Access Center in a timely manner.  In the event that a student drops the class or there is a change in the alternate text needed, the student must notify DRP immediately so that DRP may respond accordingly.

Contingency Plan

  1. If electronic texts (e-texts) are not readily available and the student prefers e-texts, DRP may request to scan the student’s own textbook.  Note: To do this, the text spine must be removed and the book will no longer be acceptable for buy back at the bookstore.
  2. In the event of unforeseen situations, such as equipment unavailability or mechanical failure, DRP staff shall: a) immediately advise the student of the situation, and b) consult with the student regarding comparable formatting that can be produced on-site and made usable by the student.
  3. DRP staff shall seek the assistance of outside institutions, organizations or vendor services if on-site formatting is not readily available.
  4. To solidify this contingency plan, a collaboration agreement has been established between DRP and the Alternate Text Production Center (ATPC) of the California Community Colleges regarding electronic Braille files, Braille books/documents and tactile graphics.
  5. When utilizing outside resources, the turn around-times will be determined by the vendor providing the services. Time frames are dependent on the complexity of the work order. DRP will work closely with the vendor and request that the work is completed in a timely and reasonable manner.
  6. In order to meet the immediate needs of the student, formatted alternate text from outside vendors may also be provided in stages based on the course syllabus at a turn-around time determined by the outside vendor.
  7. If DRP staff determines that comparable formatting is available on-site, however the student does not agree with the determination, the student has the option of filing an appeal with the director of Access, Orientation and Transition (AOT) or his/her designee.
    1. Upon reviewing both parties’ information, the director of AOT or his/her designee shall make a determination and notify the student as soon as possible but no later than seven (7) business days from the date the appeal was received.
    2. If the student does not agree with the determination made by the director of AOT or his/her designee, then the student has the option to file an appeal with the vice president for Student Affairs or his/her designee.
    3. The vice president for Student Affairs or his/her designee shall make a determination and notify the student as soon as possible but no later than seven (7) business days from the date the appeal was received.

Faculty and Staff with Disabilities

  1. Faculty and staff needing workplace accommodations including materials in an alternative format must make the request to their immediate supervisor and the assistant vice president of Human Resources Programs (AVP of HRP).
  2. The AVP of HRP will: 1) contact the director of AOT to advise that a request for Alternative Media has been placed; 2) provide verifying documentation to DRP; and 3) work collaboratively with the employee, the director of AOT, DRP and/or outside vendors to provide alternative media requests.
  3. The employee may be required to complete the Application for Services and the Alternative Media Form (AMF).
  4. DRP staff will make every effort to complete the work request in a timely and reasonable manner within four (4) weeks from the date DRP staff receive the completed AMF.  Incomplete or incorrect information placed on AMFs may result in a delay of services.

CSUCI Sponsored Student-Related Events

  1. Individuals attending campus-sponsored events are encouraged to contact the event coordinator to request event materials in an alternate format or other disability-related accommodations as soon as possible but no later than three (3) weeks prior to the event. Verifying appropriate documentation is required at the time of the request.
  2. Failure to provide documentation and place the reasonable request in a timely manner may prevent the accommodation from being available by the time of the event.
  3. The event coordinator will communicate the request to DRP within two (2) business days of receiving the accommodation request. If needed, DRP will confer with the AVP of HRP, who is also the campus ADA compliance representative.
  4. Depending upon the format requested, the materials may be converted and provided by the event sponsor, DRP or an outside vendor.
  5. Time line for completion is determined based on the type, complexity, length, and original format of the materials to be converted. Also, the format the materials are to be converted to, such as literary Braille, Nemeth Braille, tactile images, etc, affects time efficiency.
  6. If it is not possible to provide the materials by the event date, the event sponsor will work with DRP and the requestor to determine an acceptable alternative accommodation.
  7. If not available at the time of the event and still desired, alternate format materials will be sent to the requestor as quickly as possible (within 14 calendar days depending upon the items listed in number three above).

Non-CSUCI Sponsored Events

  1. Individuals attending non-CSUCI-sponsored events are encouraged to contact the event coordinator to request event materials in an alternative format as soon as possible.  Failure to make the request in a timely manner may prevent the requested format from being available by the time of the event.
  2. Depending upon the format requested, the materials may be converted and provided by the event sponsor or an outside vendor.
  3. The AVP for HRP and DRP, while not directly responsible for the provision of the accommodation, are available as a consultation resource for all events on campus.

General Campus Publicity Materials

  1. Campus and community members who need campus publicity materials in an alternative format are encouraged to contact the department of origin to request event materials in an alternative format as soon as possible.
  2. The department will communicate the request to DRP as well as complete the Alternate Media Form.  As needed, DRP will confer with the AVP of HRP, as well as the Communications and Marketing office.
  3. Depending upon the format requested, the materials may be converted and provided by the department of origin, DRP or an outside vendor.
  4. Time line for completion is determined based on the type, complexity, length, and original format of the materials to be converted.  Also, the format the materials are to be converted to, such as literary Braille, Nemeth Braille, tactile images, etc, affects time efficiency.  Generally items will be completed within 14 calendar days, depending upon the items listed above.

Library Materials

  1. Community members who would like access to library materials are encouraged to contact the Library front desk to request assistance with materials.
  2. Library staff will direct patrons to assistive equipment as needed.
  3. Library staff will provide one-on-one assistance with reading non-accessible materials, either hard copy or electronic.  If one-on-one assistance is not immediately available, a Library staff member will schedule a time the patron may return and assistance will be provided.
  4. In instances where patrons need materials converted into alternate formats, Library staff will contact DRP and/or the AVP of HRP and complete an Alternative Media Request Form.

Conflict Resolution
The University prides itself on recognizing problematic situations before they become conflicts. However, should a conflict occur, it will be resolved timely and judiciously. When a question arises about the denial or appropriateness of an accommodation, the faculty member and/or the student involved first must consult with the disabilities counselor.  The counselor will then work with the faculty and the student to resolve accommodation disagreements. In the event of complex situations, the counselor may request faculty and/or the student to place their concerns in writing.

If the issue cannot be resolved to the satisfaction of all parties, the faculty member and/or the student may take the concern to the director of Access, Orientation and Transition (AOT).  If the director of AOT cannot resolve the dispute over accommodations, a formal complaint may be filed with the associate vice president of Human Resources Programs (AVP of HRP). Students should contact DRP or HRP to obtain information regarding the procedure for filing of a grievance. In general, the formal complaint should be in writing, contain the name and address of the person filing the complaint and briefly describe the alleged violation of the regulation, including when and where it happened and who was involved.

Faculty members who question the legitimacy of an accommodation recommended by DRP must continue to afford the accommodation to the student while appeals procedures are implemented.

Conflict regarding DRP accommodations or services shall be addressed with the disabilities counselor first. If the conflict cannot be resolved between the student and the disabilities counselor, the complaint shall be filed with the director of AOT. If the conflict cannot be resolved by the director of AOT, the complaint shall be made to the vice president for Student Affairs. If the conflict is unresolved by the vice president for Student Affairs, a formal complaint may be filed with the AVP of HRP. Students should contact DRP or Human Resources Programs to obtain information regarding the procedure for filing of a grievance.

Conflicts regarding faculty, exams or course content not related to disability accessibility must be addressed directly with faculty. If the student and faculty cannot resolve the issue, a complaint may be filed with the chair of the department.

Appropriate Documentation by Disability Type
Current documentation (generally, no more than three years old) is necessary to establish the most appropriate accommodations and will vary according to the specifics of the student’s disability. General guidelines for documentation are provided above, while more specific guidelines are offered below.  DRP can provide additional information about obtaining required documentation.

Attention-Deficit/Hyperactivity Disorder (ADD/ADHD)
Documentation for students with ADD/ADHD should:

  • Be from a qualified professional (e.g., physician, licensed psychologist or neurophysiologist)
  • Include a comprehensive social history as well as an educational and psychological assessment
  • Identify an actual diagnosis of impairment according to the DSM-IV
  • Discuss functional limitations in an academic environment that are caused by the impairment
  • Recommend accommodations to compensate for identified functional limitations
  • List current medication, dosages and existing side effects

Deaf or Hard of Hearing
Documentation for students who are deaf or hard of hearing should:

  • Be from a licensed audiologist
  • Discuss the functional limitations in an academic environment that are caused by the impairment
  • Describe recommended accommodations to compensate for identified functional limitations

Learning Disabilities
Documentation for students with a specific learning disability should:

  • Include a thorough diagnostic interview, including developmental, psychosocial and academic histories, and a discussion of dual diagnoses where indicated
  • Consist of a comprehensive neuropsychological or psycho-educational evaluation resulting in the diagnosis of a specific learning disability, including an assessment of aptitude, achievement and information processing
  • Address current limitations caused by the impairment
  • Suggest reasonable accommodations to compensate for the limitations, which are supported by the diagnosis

Physical Disabilities
Documentation for students with physical impairments should:

  • Be from a qualified professional (e.g. physician)
  • Identify an actual diagnosis of impairment
  • Discuss the functional limitations in an academic environment, which are caused by the impairment
  • Recommend accommodations to compensate for identified functional limitations and list current medication, dosages and existing (not ‘possible’) side effects

Psychological Disabilities
Documentation for students with psychological impairments should:

  • Be from a qualified professional (e.g. psychiatrist, licensed professional counselor, board-certified social worker)
  • Identify an actual diagnosis of impairment according to the DSM-IV
  • Discuss functional limitations in an academic environment that are caused by the impairment
  • Recommend accommodations to compensate for identified functional limitations and list current medication, dosages and existing (not ‘possible’) side effects

Vision Disabilities
Documentation for students with vision impairments should:

  • Be from a qualified professional
  • Discuss the actual level of loss and functional limitations in an academic environment that are caused by the impairment
  • Recommend accommodations to compensate for identified functional limitations

EDUCATIONAL OPPORTUNITY PROGRAM (EOP) [top]

Location:  Bell Tower Building East, Room 1805
Telephone: (805) 437-8939
Fax: (805) 437-3268
Office Hours: Mon. – Fri., 8:00 a.m. to 5:00 p.m.

The Educational Opportunity Program (EOP) provides academic, personal, social and economic support services for students whose educational and economic circumstances may have limited their educational opportunities.

EOP provides targeted support aimed at increasing academic accomplishment and individual empowerment. The ultimate goal is to provide incoming students from disadvantaged backgrounds with the tools that will help them succeed in college and ultimately graduate from California State University Channel Islands. EOP services include:

  • Academic guidance and programming
  • End-of-year awards ceremony
  • University 100 – Student Life and College Success
  • Support services
  • Financial advising and assistance
  • Student leadership development
  • Career exploration
  • Monthly group meetings
  • Summer Bridge Program
  • Admissions assistance
  • Priority registration
  • Mid-semester evaluations
  • Academic development workshops
  • Peer mentor program

MULTICULTURAL AND WOMEN'S & GENDER STUDENT CENTER [top]

Location: Bell Tower Building East, Room 1808
Telephone: (805) 437-8407
Fax: (805) 437-3211
Hours: Mon. – Fri., 9:00 a.m. to 5:30 p.m.

The mission of the Multicultural and Women’s & Gender Student Center is to educate students on issues of diversity and equality, to advocate for underrepresented groups on campus, to affirm and celebrate the unique heritage of our students, promote awareness, understanding and appreciation for all peoples and cultures, to be a uniting force on campus, and to foster an environment that is emotionally, mentally, physically, and spiritually safe and beneficial to all areas of student life and development.

Vision Statement
It is the Center’s goal to be more proactive than reactive by encouraging collaboration and dialogue between students, faculty, staff, and administrators of diverse backgrounds, and by being a forum through which people can communicate, voice their concerns and learn from one another.

The Center will especially focus on how racism, sexism, homophobia, and other forms of discrimination work together and reinforce each other. By exploring these intersections, we hope to find meaningful ways of combating these issues as they arise on our campus, in society at large and in students’ personal lives. Through our mission, we hope the students of CSUCI will be able to achieve their personal, professional and intellectual goals. We honor intrinsic human worth that cuts across lines of race, religion, gender, sex, class, and culture and we are working to take this message to the campus community and beyond.

Services

  • Faculty-Staff-Student-Community Exchanges
    • Faculty lectures/presentations
    • Themed/cultural programs
    • Guest speaker discussions/forums
    • Workshops
    • Movie screenings
    • Support/discussion groups
  • Resource and Educational Materials
    • Diversity and Multicultural Resource Library/reading room (books, magazines, videos, and other research materials)
    • Community event postings
    • Informational/educational pamphlets
    • Art displays by CSU Channel Islands students
  • Student Organization/Campus Clubs Support
    • Meeting space
    • Student internships
    • Posting area to advertise
    • Co-sponsorship and collaborations

Facilities

  • Quiet area for study complete with couches, chairs and tables
  • Group study room that students can reserve

NEW STUDENT, ORIENTATION AND TRANSITION PROGRAMS [top]

Location: Bell Tower Building, Room 1548
Telephone: (805) 437-3160
Fax: (805) 437-3211

New Student, Orientation and Transition Programs (NSOTP) supports University recruitment and retention initiatives by coordinating events, activities and services that integrate new students holistically (socially and academically) into the CSUCI community. NSOTP consists of three programmatic elements: Island View Orientation, the New Student Center and Transition Programs.

Island View Orientation
Island View Orientation prepares students for a successful transition to the University. Island View Orientation is offered to incoming freshmen and transfer students prior to the start of the fall and spring semesters. This program informs students about academic requirements, campus expectations, student life, student support services and co-curricular involvement opportunities.  Freshman orientation assists students with the initial advising and registration process. Transfer students are strongly encouraged to attend Island View Orientation. Attendance for freshmen is mandatory.

New Student Center
The New Student Center (NSC) provides a welcoming environment for students to gather, connect with each other and learn about campus events, programs and services.  The NSC is staffed by trained Peer Mentors that seek to make both individual connections with students as well as facilitate small group interaction.  Peer Mentors plan social events to attract students into the NSC, facilitate a connection between themselves and their mentors and facilitate peer group interaction.  Peer Mentors also plan curricular events such as speech practice sessions and group study sessions to assist with the transition into CSUCI’s academic life.

In the fall of 2008, NSOTP staff will implement the Personal Academic Record (P.A.R.) Card Program.  First-year students are invited to pick up a P.A.R. card during the first three weeks of school from the NSC and document their target grade point average, which must be above average, and two academic goals for the semester.  The NSC will maintain a record of the goals and will recognize students who achieve P.A.R. upon completion of the first semester.

Similarly, all first-year students are invited to enroll in the First Year Experience Certificate Program at the start of the fall semester.  Upon signing up for the program, students will receive a booklet containing a checklist of tasks that first-year students are encouraged to complete in order to have the optimal first-year experience.  At the conclusion of the fall and spring semesters, participants will submit their checklist to a Peer Mentor and will be recognized for their achievements with prizes and an invitation to an exclusive “Ultimate First Year Journey Banquet.”

Transition Programs
NSOTP plans and implements a variety of large and small scale events designed to assist with students’ transition to the University:

  • The annual Welcome Celebration event, typically held the Sunday prior to the first day of the fall semester, is an opportunity for the campus community, incoming students and their families to unite in celebrating the start of the academic year.
  • Ride the Tide consists of a series of events held during the first week of school that welcomes and acquaints students to the University and supports the development of their social networks and involvement.
  • The Ask Me Campaign provides a concierge-type booth staffed by campus volunteers during the first few days of the semester to respond to information and directional queries of new students.
  • Be a Part From the Start is a 10-week campus-wide student retention program that consists of a plethora of activities and events designed to help students engage in the University from the moment of arrival at CSUCI. The Be a Part From the Start series begins with a week of welcome called Ride the Tide and is followed by nine themed weeks based on each of CSU Channel Islands’ Dimensions of Development.
  • Block parties are typically held on the second Friday of every month from 9 p.m. to midnight on Ventura Street between Santa Cruz and Anacapa villages.  Block parties are designed to support University retention efforts and develop a weekend campus culture by providing weekend programming.  The committee is guided and inspired by the objectives of strengthening the sense of campus community over the weekend; increasing the number of students staying on campus over the weekend; creating a tradition that provides for cross-campus collaboration; providing a fun, safe, and healthy weekend program; and increasing involvement in campus activities.

Leadership, Career and Health [top]

Leadership, Career and Health highlights the development of students through co-curricular education. Leadership, Career and Health provides leadership opportunities for students and is directly responsible for a variety of exciting co-curricular activities and events. Some of these events include the Welcome Celebration, Family Weekend and Dolphin Days, as well as various cultural heritage observances.

In addition to increasing the vitality and culture of the campus, student clubs and organizations provide leadership opportunities and community service. Student organizations foster interest and education in a variety of areas ranging from sports to politics. Leadership, Career and Health provides assistance and direction for the implementation, growth and development of all new and continuing clubs and organizations. Students interested in leadership opportunities and who want to get involved with a club or organization, or just want to find out what is happening on campus should stop by the Leadership, Career and Health office.

ASSOCIATED STUDENTS INC. [top]

Location: The Hub — Administrative Offices
Telephone: (805) 437-2622
Fax: (805) 437-2793
Office Hours: Mon. – Fri., 8:00 a.m. – 5:00 p.m.

All currently registered students are members of Associated Students, Incorporated (ASI) and pay both an associated student fee and a student body center fee as part of their registration fees. ASI is the umbrella organization for four entities, which are Student Government (SG), Student Programming Board (SPB), the student newspaper, Channel Islands View, and The Nautical Yearbook.  The ASI Board is comprised of 14 members, including the Student Government and Student Programming Board presidents, the editors of the student newspaper and yearbook, one senator appointed by the Student Government Senate, four students elected at-large, three administrators, one faculty member and one community member appointed by the University president. The ASI Board is responsible for providing the overall direction of ASI, allocating and monitoring funding requests and expenditures, policy and procedure development and adherence, and proposing new fees for student-related needs.

ASI - STUDENT GOVERNMENT [top]

Location: The Hub, Suite 111
Telephone: (805) 437-2759
Fax: (805) 437-2793
Email: sgasi@csuci.edu

The mission of the Student Government of California State University Channel Islands is to serve the student body by voicing the needs of all students through equal representation. As an organization under the auspices of Associated Students, Inc., all students are eligible to participate in Student Government. Student Government communicates with students about campus, statewide, and national affairs and encourages civic engagement within the community. Student Government assists all clubs and organizations in their endeavors to grow as campus organizations and encourages service learning and leadership through its programs and events.

ASI - STUDENT PROGRAMMING BOARD [top]

Location: The Hub, Suite 112
Telephone: (805) 437-2730
Fax: (805) 437-2793
Email: asi.spb@csuci.edu

Student Programming Board is a student organization that builds University culture and pride through the planning, promotion, and implementation of student-centered events and activities. The goal, as part of Associated Students, Inc., is to enhance the environment of California State University Channel Islands through the building of University pride, the establishment of traditions, and the overall development of the student body into well-rounded citizens of the world. Student Programming Board works as a team to plan and implement successful community programs and events that benefit the student body at large. Through this service, Student Programming Board members gain real world applicable skills that can be used in their future endeavors. The goal of Student Programming Board is to have fun while encouraging student participation and personal development.

ASI - CHANNEL ISLANDS VIEW STUDENT NEWSPAPER [top]

Location: The Hub, Suite 113
Telephone: (805) 437-2753
Fax: (805) 437-2793
Email: ciview.editor@csuci.edu

The Channel Islands View student newspaper is staffed entirely by students. This monthly publication provides information about upcoming events, student editorials and updates about important issues pertaining to students. As an organization under the auspices of Associated Students, Inc., all students are welcome to join newspaper staff. The Channel Islands View is a great opportunity for all students to get involved and gain leadership experience, enhance their journalism skills and broaden their creativity.

ASI - THE NAUTICAL STUDENT YEARBOOK [top]


Location: The Hub, Suite 114
Telephone: (805) 437-3121
Fax: (805) 437-2793
Email: nautical@csuci.edu

Students combine meaningful articles and photography with the latest in technological design to produce this collegiate-level student yearbook. As an organization under the auspices of Associated Students, Inc., all students are welcome to join The Nautical yearbook staff. With multiple co-curricular opportunities to engage in learning beyond the classroom, students are encouraged to integrate and develop their skills in journalism, photography, cross-media technology, layout and design, art, business management and marketing, to name just a few.

CAREER DEVELOPMENT SERVICES [top]

Location: Bell Tower Building, Room 2705
Telephone: (805) 437-3270
Fax: (805) 437-8899
Office Hours: Mon. – Thur., 9:00 a.m. to 5:00 p.m.; Fri., 9:00 a.m. to 3:00 p.m.

Career Development Services Resources

Career Counseling
The purpose of career counseling is to guide students through the career planning process of self-assessment, occupational exploration, career decision making, identifying goals and developing a plan of action to reach them. The outcome of career counseling should be the best match between student and college major or an occupation that will lead to personal development, achievement and satisfaction. The aim of career counseling is to assist students in becoming productive citizens with the ability to respond effectively to an ever-changing employment market. The process of counseling may take place in a one-on-one relationship or in a group format. While most counseling will take place one-on-one, there are also partnerships that are formed often in the latter stages of counseling that may include faculty, alumni and employers. A primary aim of the career counselor is to make the maximum use of the resources and expertise available to assist the student. Students are strongly encouraged to take advantage of these resources. It is very important that the student make an appointment to meet with the career counselor as early as possible in his or her college career.

Career Center
The Career Center contains reference materials for students and employers. Students have access to computer workstations through which online job searching is available.

Computer-Assisted Career Guidance/Research: Eureka and Career Cruising
Career Development Services (CDS) has two computer-assisted career guidance tools available to students that have proven successful in helping students in their development. These programs are called Career Cruising and Eureka.

Career Cruising – A highly interactive and user-friendly computer program that helps students learn about their interests. It provides in-depth profiles of hundreds of different careers complete with multimedia interviews with real professionals in over 800 occupations. In addition, it provides career research tools that help users find careers that match their interests in terms of school subjects, educational level, income, working conditions, and many other important factors. Information about colleges, universities and professional associations is also available.

Eureka – A California database with facts on nearly 800 occupations. Eureka provides a comprehensive report including job responsibilities, work environment, personal characteristics, skills required, earning potential and future outlook. Lastly, Eureka includes a job preparation guide with information about résumés, cover letters, and how to job search.

CDS Job and Internship Opportunities Online
CDS provides full-time, part-time, on-campus and internship opportunities created by employers specifically for CSU Channel Islands students. All CSUCI registered students are able to access employment opportunities through the Dolphin CareerLink Web page after receiving a user name and password.

In addition, CDS offers bulletins and career descriptions, as well as information about salary levels and the employment outlook for specific industries. Students can also find reference books in our Career Center such as the Occupational Outlook Handbook, which gives detailed job descriptions for more than 12,000 occupations.

Résumé Development
The CDS Web page has résumé samples and guides online which will assist students with creating professional résumés that highlight students’ unique qualifications, education and skills. It also has valuable information about cover letters with many examples for students to use.

Career Fair
Career Fairs are a great opportunity for students to obtain leads and contacts for full and part-time jobs, internships, summer employment, and informational interviewing. Career Fairs are scheduled during the spring semester. All students are encouraged to attend Career Fairs to gain information about regional employers and job/internship opportunities.

Graduate School Information Fair
The Graduate School Information Fair is typically held during the fall semester.  The Graduate School Information Fair is a great opportunity for students to meet graduate school representatives and to explore options for graduate schools as well as gain valuable information and insight from school representatives.

Internship Opportunities
Local employers frequently contact Career Development Services to recruit student interns. In its simplest terms, an internship is learning by doing. By integrating classroom theory into the world of work, students acquire firsthand experience in a work environment related to their career interests. Internships are offered during the fall, spring and summer. The duration of an assignment is typically 7 to 10 weeks, but length can be negotiated to meet the needs of the employer and the schedule of the student. Internships may be paid, volunteer or for college credit. For those internships that are done for college credit, the student must contact his or her faculty advisor to work out the credit requirements. CDS can help identify internship opportunities that match the student’s career needs. Although it is ultimately the responsibility of the student to find his or her own internship site, the student should contact CDS if he or she is having difficulty finding an internship.

Student Employment
On and off-campus employment opportunities are available for viewing through the Dolphin CareerLink Web page.  On-campus employment is a convenient way to meet financial needs while attending college. Students may obtain an application for on-campus employment online or in the Career Center. Jobs, internships and career opportunities are posted online.  Students interested in viewing these openings need to contact CDS in order to access jobs online.

Co-Curricular Portfolio and Transcript Program
The co-curricular portfolio serves as an official compilation of documentation of a student’s involvement and achievement in co-curricular activities and learning experiences. Students can demonstrate their co-curricular learning and proficiency by providing evidence of each co-curricular activity and placing it in the portfolio.

A co-curricular transcript is a more concise record of a student’s co-curricular activities and accomplishments as an undergraduate. The transcript and portfolio enables students to:

  • Chart their developmental growth through University experiences
  • Validate their co-curricular activities
  • Complement their academic transcript
  • Document and chart career path experiences
  • Support scholarship and award applications
  • Promote the Dimensions of Development

To set up a co-curricular portfolio and transcript, students should stop by the Career Center located in the Bell Tower Building East, Room 1865 or call (805) 437-3270.

Graduate Leadership Opportunities
Career Development Services staff will assist students in researching graduate fellowships and research and internship opportunities. Students interested in graduate school will benefit from learning about resources within the CSU system that offer support for continued education. The Pre-Doctoral Program as well as the Forgivable Loan Program provide financial incentives for students seeking advanced degrees.

PERSONAL COUNSELING SERVICES [top]

Location: Student Health and Counseling Center on San Luis Avenue
Telephone: (805) 437-8828
Fax: (805) 437-8829
Office Hours: Mon. – Fri., 9:00 a.m. to 5:00 p.m. (After-hours appointments available upon request)

Personal Counseling Services supports the academic, personal and interpersonal development of CSUCI students by providing short-term individual and group counseling; crisis intervention; referrals; consultation for faculty, staff, and parents; and educational programs for the campus community.

Being in college can be an exciting and engaging time for a student. There are many opportunities to meet new people, enrich one’s education, and cultivate personal and occupational goals.  College life can also present challenges that interfere with a student’s learning and development.  To help students manage stress and problems that may arise during the college experience, Personal Counseling Services offers short-term, solution-focused therapies in a safe and confidential environment.

Services are provided by experienced mental health professionals and advanced doctoral psychology interns under the supervision of a licensed clinical psychologist.  Students come for counseling with a wide range of concerns, including but not limited to:

  • Difficulty with making friends or communicating in social settings
  • Depression, loneliness or grief
  • Worry, anxiety or panic
  • Relationships with partners, roommates, friends and/or family
  • Eating disorders
  • Alcohol and/or drug use
  • Test and performance anxiety
  • Time management
  • Childhood traumas
  • Questions about sexuality/sexual orientation
  • Racial/cultural issues
  • Uncertainty about career goals

Individual Counseling
Students meet one-on-one with a counselor to explore troubling life experiences; feelings of unhappiness, stress, depression and anxiety; and to identify personal areas of resourcefulness.

Group Counseling
Personal Counseling Services offers a variety of counseling and support groups throughout the academic year. Groups can provide students with dynamic opportunities to learn more about themselves and to improve their relationships with others.

Confidentiality
Personal Counseling Services carefully adheres to legal and professional standards of ethics and confidentiality. A student’s use of the service and all information shared by students with the counseling staff are held in confidence except in those instances where clinicians are required by law or a court order to reveal particular information. Records of counseling sessions never become part of a student’s transcript or academic record.

STUDENT CLUBS AND ORGANIZATIONS [top]

Location: Bell Tower Building East, Room 1858 – Administrative Office
Telephone: (805) 437-8998
Fax: (805) 437-8529
Office Hours: Mon. – Fri., 8:30 a.m. – 5:00 p.m.

Student clubs and organizations at CSUCI play an important role in the University community. Through leadership opportunities and community service, CSUCI clubs and organizations add to the spirit and vitality of the campus environment and represent a variety of interests, ranging from sports to political affiliations.

Leadership, Career and Health (LCH) coordinates the application and renewal of student clubs and organizations each semester and provides educational opportunities and guidance for individual students and student organizations throughout the year. To be officially registered or recognized, all returning clubs and organizations must submit their renewal paperwork within the first two weeks of the start of the term. New club applications must be received within the first four weeks of the start of the term.  Once received and approved, each student club and organization is granted either recognized or registered status.

Recognized: Any club/organization that has open membership and does not require dues.  Recognized clubs ARE eligible to apply for funding.

Registered: Any club/organization that requires either local or national dues for membership or is selective in nature is considered a registered club.  Registered clubs/organizations are NOT eligible to apply for funding.

Eligibility requirements to be an officer of a student club or organization are as follows:

  • CSUCI GPA of at least 2.5 (Undergraduates)
  • CSUCI GPA of at least 3.0 (Post-Baccalaureate)
  • Transfer GPA of at least 2.5 (Transfers)
  • Be in good academic and disciplinary standing (not on academic or disciplinary probation)
  • Be free of any holds on University records

First-year first-semester freshman students without a CSUCI GPA may not serve as officers but may participate as general members their first semester. However, upon completion of their first semester, they must follow the eligibility requirements outlined for general membership.

Eligibility requirements to be a member of a student club or organization at Cal State Channel Islands:

  • Be in good academic and disciplinary standing (not on academic or disciplinary probation)
  • Be free of any holds on University records

Student clubs and organizations may impose more restrictive member and/or officer requirements in their constitution(s) or bylaws.

Faculty/Staff Advisor
Advisors serve an integral role in the success of student clubs and organizations.  All student groups must have a full-time CSUCI faculty or staff advisor to be considered for recognition/registration and are expected to maintain communication with their advisor.

Recognition/Registration Process
To be considered for recognition/registration, a new student club must obtain a Club and   Organization Handbook and an Application Packet from LCH.  The Application Packet must be returned to LCH within the first four weeks of the start of the term.

LCH will verify the GPAs of proposed officers to ensure they meet the minimum academic requirements. In seeking, securing and maintaining the privilege to be recognized/registered, each student club must agree in writing to abide by all procedures and regulations published in the University Catalog, the Student Guidebook, the CSUCI Associated Students, Inc. policies and procedures, the University Graphic Standards Manual, and policies posted on the University Web site, and to hold harmless the University for any actions or activities of the club.

Renewal Applications
Within the first two (2) weeks of each term, and following organization elections, all registered student clubs and organizations must file a Renewal Application with the LCH office.

Organizations that do not turn in a Renewal Application or do not meet any of the other informational requirements will be considered inactive after the second week of each fall and spring semester. Complete membership and officer lists and financial statements should be made available to LCH upon request. Any change in the information during the academic year should be reported to the LCH office within two weeks (2) of the change.

Student Advisory Board on Student Life (SABUL)
SABUL is comprised of all club and organization presidents and other student leaders and serves as the student club and organization governing body. Each club and organization is given equal voting rights and representation on the board. The board is responsible for reviewing and setting policy to which all clubs are held.  SABUL is also an advisory board to the vice president for Student Affairs on CSUCI Student Affairs and Student Life issues and topics.

Funding and Expenditures
Recognized student clubs and organizations may receive operating and programming funds from Associated Students, Inc. through a thorough application and distribution process. All approved Associated Students, Inc. funding will be disbursed and expended through the Student Government and LCH office. Any group that charges membership dues or is selective in membership is not eligible to receive funding. This includes fraternities, sororities, honor clubs and the like.

Rights and Responsibilities
Student clubs and organizations that violate University regulations will be subject to disciplinary action as described elsewhere in the Student Guidebook. Such action may include, but is not limited to:

  • The limitation of any or all privileges listed above
  • Social probation for the organization
  • The temporary suspension of the club or organization’s activities
  • The withdrawal of the club or organization’s recognition/registration

In addition, individual officers and members may also face University sanctions as a result of the student club or organization violations of University regulations.

Recognition or registration of student clubs and organizations by the University shall not imply support for any student organization’s purpose, philosophy or activities. Cal State Channel Islands will not assume any legal liability for any student club or organization’s activities. For additional information about current organizations or how to start a club, please contact the LCH office at the above phone number.

Students should also be aware of the following CSU Executive Order, which pertains to all student organizations and activities:

CSU Executive Order No. 1006 (supersedes CSU Executive Order No. 969)
This executive order develops and communicates systemwide policies, procedures, and/or guidelines for student organizations and activities.

Overall Program Evaluations
Campuses shall assess student organizations and activities programs biennially. The review shall include the assessment of such factors as risk management, program quality, student satisfaction, student participation growth, and how the student organizations and activities support the goals of the university. Campuses may develop an individual assessment instrument or select an existing assessment instrument, e.g., The Council for the Advancement of Standards in Higher Education (CAS) or CSU Quality Improvement (QI). The first report for the period of 2005-06 was submitted to the Office of the Chancellor, Student Academic Support, on August 15, 2006. The biennial reports shall be submitted to the Office of the Chancellor commencing with August 15, 2008 and every even-numbered year thereafter.

Student Organizations
Campuses shall establish and publish procedures for formal chartering and recognition of student organizations in compliance with the following policies:

Formal chartering and recognition policies
Campuses shall comply with all student organization filing requirements described in California Code of Regulations, Title 5, Article 4 Nondiscrimination in Student Organizations, Sections 41500 (Withholding of Recognition), 41501 (Definition of Recognition), 41503 (Filing Requisites), and 41504 (Penalties). These sections require each student organization to deposit with the vice president of student affairs or his/her designee copies of all constitutions, charters, or other documents relating to its policies. Documents shall be refiled within 90 days after any substantive change or amendment.

No campus shall recognize any fraternity, sorority, living group, honor society, or other student organization that discriminates on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. The prohibition on membership policies that discriminate on the basis of gender does not apply to social fraternities or sororities, or to other university living groups. Student organizations shall deliver to the vice president for student affairs or his/her designee a statement signed by the president or similar officer of the local student organization attesting that the organization has no rules or policies that discriminate on the basis of race, religion, national origin, ethnicity, color, age, sex, marital status, citizenship, sexual orientation, or disability. This statement shall be renewed annually.

The CSU Alcohol Policies and Prevention Program adopted by the CSU Board of Trustees at its July 2001 meeting (REP 07-01-03) requires campuses to provide orientation programs for student organization advisers and for student officers that outline policies, expectations, and information on alcohol use/abuse. This orientation may be provided to officers of student organizations in writing or electronically, and an acknowledgement of completion of this orientation that includes the name of the student organization and student officer(s) shall be retained by the vice president of student affairs or designee. In addition, campuses shall advise student organizations and student officers about the California State University Student Conduct Code as revised in Title 5, California Code of Regulations, Article 2, Section 41301.

In recognizing student organizations, campuses are encouraged to consider such factors as the mix of students who reside on campus, students who commute, part-time and full-time students, students who are working while attending college, and other factors that will provide opportunities that meet the diverse needs of students seeking to affiliate with student organizations.

Withholding and withdrawing official recognition
Official recognition of any fraternity, sorority, living group, honor society, religious, political, special interest, professional/academic related, or other student organization that discriminates on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability shall be withdrawn. The prohibition on membership policies that discriminate on the basis of gender does not apply to athletic groups/clubs, social fraternities or sororities, or to other university living groups.

In addition, official recognition of a student organization may be withdrawn for hazing or conspiracy to haze as defined in the California Code of Regulations, Title 5, Article 2, Standards for Student Conduct, Section 41301(b)(8). Individual students may be disciplined for hazing under Section 41301(b)(8).

Campuses may establish codes of conduct for student organizations and procedures for sanctions against the organizations. Sanctions may include actions such as withdrawal of recognition, suspension of recognition for a specified period of time, probation (warning that might lead to a more severe sanction), restriction of privileges, reprimand, and restitution for losses caused.

Minimum number of students
Official recognition of a student organization requires a minimum of five (5) CSU students who are currently enrolled in at least one class. Up to a maximum of 20 percent of the members of a student organization may be individuals who are not CSU students, e.g., community members, students at other colleges. Only students enrolled at the CSU campus may vote on issues that come before the student organization. The vice president of student affairs or designee may waive the 20 percent and voting provisions for fraternities and sororities to accommodate such organizations as the National Panhellenic Council that includes representatives from non-CSU campuses. Documentation for this waiver shall include copies of national charters or other appropriate documentation, and these documents shall be submitted to the vice president of student affairs or designee. These are minimum requirements, and campuses retain authority to include additional requirements for recognition and/or to make the requirements listed here more limiting.

The president and treasurer of the student organization are required to meet the minimum requirements established for Minor Student Representative Student Officers.

Minimum Academic Qualifications
Students must be matriculated and enrolled at a CSU campus and maintain a minimum overall 2.0 grade point average each term. The student must be in good standing and must not be on probation of any kind.

Incumbent Unit Load
This requires undergraduate students to earn six semester (nine quarter) units per term while holding office. Graduate and credential students must earn three semester (four quarter) units per term while holding office. Students enrolled at quarter campuses must attend a minimum of two quarters during the academic year to maintain eligibility.

Incumbent Maximum Allowable Units
Undergraduate students are allowed to earn a maximum of 150 semester (225 quarter) units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester (75 quarter) units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than this number of units will no longer be eligible for minor student government office.

Club advisors
Each officially recognized student organization must have a university advisor who is either a faculty member or professional member. Campuses may permit part-time faculty and professional staff as advisors, in addition to full-time. The California Code of Regulations, Title 5, Article 2, Functions of Auxiliary Organizations and Requirement for Written Agreements, Section 42500 does not list club advisement as an appropriate function for auxiliary organizations. Therefore, advisors should not be selected from such organizations. Campuses should develop a training and orientation program for university advisors to student organizations.

The CSU Alcohol Policies and Prevention Program adopted by the CSU Board of Trustees at its July 2001 meeting requires campuses to provide orientation programs for student organization advisers and for student officers that outline policies, expectations, and information on alcohol use/abuse.

Role of auxiliary organizations in recognizing student organizations
Campuses may not delegate the process of approving or managing student organizations or their activities. California Code of Regulations, Title 5, Article 2, Functions of Auxiliary Organizations and Requirement for Written Agreements, Section 42500 lists the functions that have been determined appropriate for auxiliary organizations to perform. This section does not specifically state that auxiliary organizations may engage in managing student organizations and approving student activities.

Auxiliary organizations may not provide auxiliary funds or facilities to student organizations that are not currently recognized by the campus. Funding and use of facilities are available only to student organizations that are currently recognized by the campus.

Minor Representative Student Officers
The CSU Minimum Academic Qualifications for Student Office Holders Policy permits campuses to define minor student representative officers. As a result of the University Auditor recommendation that the Chancellor’s Office update and clarify existing systemwide policy for minor representative officers, CSU student presidents and treasurers of campus-approved student organizations and clubs shall be defined as minor representative student officers. Campuses retain the authority to define additional minor representative officers as appropriate.

Off-Campus Student Activities
Campuses shall comply with Section 41301, Standards for Student Conduct, of Title 5 of the California Code of Regulations. This section clarifies the university’s authority for off-campus behavior that includes students who are members of clubs and organizations. The Student Conduct Code sets the standard of expected behavior and describes conduct that is unacceptable and subject to discipline through the university’s disciplinary process.

Club Sports Insurance
Officially recognized student club sports at all CSU campuses must carry adequate liability and secondary medical insurance as determined in collaboration with the campus risk managers or the Office of Risk Management in the Chancellor’s Office for all participants and coaches, including non-students and volunteers. The insurance shall cover travel, practices, and competition. The insurance coverage will depend upon the level of risk. Each campus may develop its own method for insurance coverage requiring participants to pay or other fiscally sound approaches as authorized by the campus vice president for student affairs or his/her designee. In no case may a campus use state appropriations to pay for club sports insurance. No student, non-student, or volunteer may participate in a club sport without approved insurance, and no club may be recognized or organized to participate in practices, competition, or travel without approved insurance.

Insurance documents should include, but not be limited to, appropriate hold harmless provisions as follows: “Insured shall hold harmless, indemnify, and defend the state of California, the Trustees of the California State University, the (campus) and the officers, employees, volunteers and agents of each of them from and against any and all liability, loss, damage, expense, costs of every nature, and causes of actions arising out of or in connection with the use by the insured of said property or participation in said activity.”

Student Judiciary
Academic dishonesty cases that occur in the classroom shall be handled by faculty members. However, after action has been taken by the faculty member, the faculty member shall complete a form that identifies the student who was found responsible, the general nature of the offense, the action taken, and a recommendation as to whether or not additional action should be considered by the campus judicial affairs office. The completed form should be sent by the faculty member either to the provost or to the vice president for student affairs whenever academic dishonesty cases are handled by the faculty member.

This process provides an opportunity to hold students accountable for multiple academic dishonesty situations that may occur with several departments but never be known because there is no central location to gather the information. By having a central location for all academic dishonesty cases, there is a better understanding of the trends in academic dishonesty and the opportunity for academic affairs and student affairs to address any problem trends in a formal way, e.g., Honor Code, more academic dishonesty education/information.

Consistent with California State University student conduct procedures, campuses shall record probation on the student’s academic record during the term of the probation. Suspension is entered on the student’s transcript with its beginning and end date, for the period of time that the suspension is in effect, but remains on the transcript permanently if the suspension is for longer than one academic year. This requirement cannot be waived in a written agreement with a student or by any other means.

STUDENT HEALTH SERVICES [top]

Location:  Student Health and Counseling Center on San Luis Avenue
Telephone: (805) 437-8828
Fax: (805) 437-8829
V/TTY:  (805) 437-8510
Hours:  Mon. – Thur., 9 a.m. to 7 p.m.; Fri., 9 a.m. to 4 p.m.

The purpose of Student Health Services is to promote good physical and emotional health.  Emphasis is placed on the prevention of illness through education. All regularly enrolled students are offered basic health services paid through student fees.  There is no charge to see a physician or other medical provider. Additional fees may be charged for some immunizations, outside lab tests, and x-rays, if needed. Services available at the Student Health and Counseling Center and at some community clinics include the following:

  • Diagnosis and treatment of acute illness and injuries
  • Physical examinations
  • Family planning, including the state-sponsored Family PACT program
  • PAP smears
  • Pregnancy testing
  • STD screening and treatment
  • HIV testing
  • Immunizations
  • TB testing
  • Smoking cessation
  • Mental Health (in conjunction with Personal Counseling Services)
  • Health education
  • Student Health Advisory Committee

Community Medical Clinics
When the Student Health and Counseling Center is closed or a student is unable to get to campus, basic health care services are available for no cost at any of the eight Ventura County Medical Clinics listed below. Students must present their student identification card to be seen.  (Preferred sites are marked with an *.)

  • *Magnolia Family Medical Clinic, 2240 E. Gonzales Rd., Oxnard (805) 981-5151, Urgent Care: (805) 981-5181
  • *Moorpark Family Care Center, 35 West Los Angeles Ave., Moorpark (805) 529-4624
  • *Las Islas Family Medical Group, 325 W. Channel Islands Blvd., Oxnard (805) 385-8662, Urgent Care: (805) 483-0195
  • *West Ventura Medical Clinic, 133 West Santa Clara St., Ventura (805) 641-5600, Urgent Care: (805) 641-5620
  • Conejo Valley Family Care Center, 223 E. Thousand Oaks Blvd. #102, Thousand Oaks (805) 370-0600
  • Santa Paula Medical Clinic, 1334 East Main St., Santa Paula (805) 933-1122
  • Sierra Vista Family Medical Clinic, 4531 Alamo St., Simi Valley (805) 520-3248
  • Fillmore Medical Clinic, 828 Ventura Street, Fillmore (805) 524-2000, Urgent Care (805) 524-8604

Student Health Insurance
Students are strongly encouraged to have health insurance that covers services beyond the scope of the Student Health and Counseling Center.  It is also recommended that students carry a copy of their insurance card with them.  Information regarding low-cost student health insurance may be obtained at the Web site www.csuhealthlink.com, from the Student Health and Counseling Center or from the LCH office.

Patient Responsibilities

  • Complete a health history or other health-related paperwork and ask for clarification when needed
  • Be honest with the Student Health Services staff when providing information about your medical and social history
  • Assist the clinician in compiling a complete record by authorizing Student Health Services to obtain necessary medical information from appropriate sources
  • Inform clinicians of any changes in health status
  • Adhere to a prescribed treatment plan and discuss any objections or desired changes
  • Weigh the consequences of refusing to comply with instructions and recommendations
  • Ask questions and seek clarification regarding areas of concern
  • Act in a considerate and cooperative manner with the Student Health Services staff
  • Be on time for appointments
  • Cancel appointments only when absolutely necessary and far enough in advance so that other patients might utilize that time

Immunizations:  Requirements and Recommendations

Measles and Rubella
All new and readmitted students born after January 1, 1957 must provide proof of immunization against measles and rubella (usually given with the mumps vaccine in a combination shot called “MMR”) prior to their first enrollment at any CSU campus. Although only a single MMR is required, two doses are recommended.  Students enrolled in a California public school for the seventh grade or higher on or after July 1, 1999 may have satisfied this requirement.  The MMR vaccine is available at the Student Health and Counseling Center for currently enrolled students.  For more information, please contact Student Health Services at (805) 437-8828.

Hepatitis B
All first-time enrollees who are 18 years of age or younger must provide proof of immunization against Hepatitis B prior to their first enrollment. A complete Hepatitis B vaccination series consists of three doses given over a four to six-month period. Students enrolled in a California public school for the seventh grade or higher on or after July 1, 1999 may have satisfied this requirement.  Enrolled students can receive the Hepatitis B vaccine from the Student Health and Counseling Center. For more information, please contact Student Health Services at (805) 437-8828.

Meningococcus
All incoming freshmen who will reside in on-campus housing are required to be informed about Meningococcal disease and the availability of a vaccine to prevent infection. In addition, each student must sign the informational form and indicate whether or not they have chosen to be vaccinated. The form is available at the Student Health and Counseling Center or online through the CSUCI Web site.  For more information, please contact Student Health Services at (805) 437-8828.

Proof of Prior Vaccination
Medical documentation of prior immunization requires the date and type of vaccination and a doctor’s or nurse’s signature, initials, or office stamp. We invite students with questions regarding immunization to call Student Health Services at (805) 437-8828.

Health Education Promotion
The Student Health and Counseling Center offers preventative and educational services for a variety of student needs including programs on birth control, sexually transmitted infections, smoking cessation, heart disease and hypertension, diabetes, and skin cancer.

Emergency Care
On a fee-for-services basis, 24-hour emergency care is available at:

  • St. John’s Pleasant Valley Hospital, 2309 Antonio Avenue, Camarillo, Emergency Room: (805) 389-5810
  • St. John’s Regional Medical Center, 1600 North Rose Avenue, Oxnard, Emergency Room: (805) 988-2674
  • Ventura County Medical Center, 3291 Loma Vista Road, Ventura, California, Emergency Room: (805) 652-6165

STUDENT LEADERSHIP PROGRAMS [top]

Location:  Bell Tower Building, First Floor
Phone:  (805) 437-3356

The Student Engagement and Applied Leadership (S.E.A.L.) Center
The S.E.A.L. Center provides resources and services for student leaders, clubs and organizations, advisors and the CSUCI community on the topic of student engagement, applied leadership and co-curricular involvement; offers a resource library for student leaders as well as any student who is interested in becoming a student leader; fosters an atmosphere that is welcoming and inviting;   and provides space for student leaders and clubs and organizations to hold meetings, workshops and retreats and organize events, programs, activities, and recognition opportunities.

The CI Leadership Program
The CI Leadership Program provides the tools and services to help in the advancement of effective student leaders to serve CSUCI and the greater community.  The CI Leadership Program consists of four levels of leadership development, which are outlined below.

Level I:  Back to Basics Leadership Retreat
Back to Basics is a 24-hour, on-campus leadership retreat grounded in the discipline of the Military’s basic training and boot camp.  Students are brought back to the basics of leadership by being engaged in sessions revolving around leadership, self-assessment, team dynamics and professional etiquette.  Students are also motivated in their growth through interactive squad activities.  The Back to Basics Leadership Retreat helps to create humble, disciplined, respectful and effective student leaders to serve CSUCI and the greater community.

Level II:  The Dimensions of Development Certified Student Leader Program
Each fall a cohort of student leaders participates in monthly in-depth seminars rooted in a Dimension of Development throughout the academic year.  Reflective take-home exercises and an end of the year exam aid in the appropriate certification of the student leaders.  The Dimensions of Development Certified Student Leader Program helps to create reflective, holistic and effective student leaders to serve CSUCI and the greater community.

Level III:  Leadership CI
Leadership CI gives advanced student leaders the chance to better understand the inner workings of the CSUCI campus, university system and personnel.  Leadership CI shows how the University functions as a community and business and  helps to create proactive, knowledgeable, articulate and effective student leaders to serve CSUCI and the greater community.

Level IV:  The CI Leadership Program Class
The CI Leadership Program Class gives the most advanced student leaders the chance to delve into a specific leadership topic of interest.  The class is taught by various members of the campus and local communities and completion of a leadership “capstone” project is required.  For the capstone project, students select a topic and work individually or in small groups.  The CI Leadership Program Class helps to create active, generous, community-conscious and effective student leaders to serve CSUCI and the greater community.

THE HUB [top]

Location: Corner of Santa Barbara Rd. and Ventura Rd.
Telephone: (805)-437-8932
Fax: (805) 437-2793
Hours: Mon. – Thurs., 10:00 a.m. to 10:00 p.m.; Fri., 10:00 a.m. to 9:00 p.m.

The Hub is a multi-purpose student-centered building. It is a great place to relax between classes, get a snack, hang out, work on group projects and attend great events.  Activities at The Hub are designed to encourage student participation in University life, foster a sense of community and provide social, recreational, multicultural and educational events which contribute to student development in each of the Dimensions of Development.  In addition, the ASI offices of Student Programming Board, Student Government, the Channel Islands View student newspaper and The Nautical student yearbook are located in The Hub.

Amenities include:

  • Conference room
  • Study room
  • Computers with Internet access and design programs
  • Student club/organization resource room
  • Ping pong, foosball and pool tables
  • PS2 and 65” flat screen gaming TV
  • Theatre room with 62” flat screen TV and surround sound
  • Three additional 31” flat screen TVs
  • Large park