BP.03.004 - Business Practice for Telecommuting Computer Use

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Table of Contents

History [top]

  • Business Practice Number: BP.03.004
  • Version: 1
  • Drafted By: Neal Fisch
  • Approved By: Michael Berman
  • Approval Date: 08/10/2010
  • Latest Revision Date: 11/29/2012

Purpose [top]

To protect the confidentiality, integrity and availability of CSU Channel Islands’ information assets by ensuring that telecommuting users take adequate measures to secure their computers and workstations.

Background [top]

Government Code Sections 14200-14203 authorize every State Agency to incorporate telecommuting as a work option. CSU Channel Islands has been delegated authority to establish a telecommuting program within this authority. The University policy is located at http://policy.csuci.edu/ (policy FA.31.014 – Policy on Telecommuting).

Telecommuting presents particular information security challenges. Telecommuters must access University T&C resources via untrusted and possibly unsecured networks. Additionally, the fact that telecommuters are not physically on campus means that physically securing access to the University’s T&C resources may not be technically practicable. 

This Business Practice implements information security related provisions of the CI Policy on Telecommuting.

Business Practice [top]

Accountability [top]

VP for Technology & Communication

Applicability [top]

All telecommuting users

Definition(s) [top]

  1. VPN: Virtual Private Network. The remote access service provided by T&C through webvpn.csuci.edu.

Text [top]

All users

All users who telecommute must take adequate measures to protect the confidentiality of the University’s data. Pursuant to the Policy on Telecommuting, information classified as Level 1 – Confidential or Level 2 – Internal Use by the CSU Data Classification standards must be protected against unauthorized disclosure by password and encryption if stored on a home computer of the telecommuter. Additionally, this data must only be transmitted by VPN. Storage or transmission of Level 1 and Level 2 data by a telecommuting user must be specifically approved in writing and in advance by the appropriate administrator, the ISO, and the VP for Technology & Communication.

The campus reserves the right to inspect any software and hardware used by the telecommuting employee to access or store Level 1 or Level 2 data.

For users that require VPN access

Telecommuting users whose job functions require VPN access to Channel Islands’ T&C resources must use University-owned and –managed computer equipment in order to protect the integrity of the campus network. Equipment used by the telecommuting user to connect via the VPN must be reviewed in writing by the ISO and VP for Technology & Communication. The ISO and VP for Technology & Communication may grant deviations to this paragraph in writing if the ISO and VP for Technology & Communication can determine that an equivalent level of security exists and can be maintained with the use of non-University equipment.

Non-regular employees, such as contractors, must receive the approval of a Channel Islands MPP to access the VPN. Such users must also have Dolphin Names and ID numbers. Contractor access to the CI VPN is reviewed every 90 days.

T&C Infrastructure will employ technical means to exclude non-University-owned or otherwise approved computers from the VPN.

For users that do not require VPN access

Users that do not require VPN access to resources may use their personal computers to perform their work.

Exhibit(s) [top]

Policy on Telecommuting (Finance and Administration)

CSU Data Classification Standard

Assessment History [top]

Description Frequency Role Assigned
Contractor VPN access review. Every 90 Days   Manager, Infrastructure
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