News

05/2017 - A new, updated 204-Supplier Payee Data Record Form has been released. 

04/24/2017 - The Position Management Action Form is now electronic. Learn more about the tool used to complete the form (DocuSign) and how to access the form.

02/16/2017 - A new, updated Check Request form has been released. 

12/20/2016 - 2017 Mileage Rates - The CSU standard mileage rate for business travel occurring on or after January 1, 2017 will decrease to 53.5 cents per mile per the IRS rates. Miles driven for moving purposes will be reimbursed at 17 cents per mile for all relocation occurring on or after January 1, 2017. New forms have been released for travel expenses, international travel authorizations and business expenses.

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Table of Contents

Budget FormsIssuedInstructionsPolicy
New Position Management Action Form
This form is completed and signed electronically through DocuSign. Click on the form name to access instructions on using DocuSign and to login to DocuSign.
04/2017

Within Form

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ChartField Request Form (PDF, 200KB) This form is for requesting a new chartfield, modifying an existing chartfield, or inactivating an existing chartfield.07/2016

-

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Payroll Expenditure Transfer Form (MS Excel, 165KB)08/2014--
Budget Transfer Form (ZIP, 91KB)11/2015Within Form-
New Fund Agreement Form (PDF, 127KB) This form is for establishing a new fund or project.02/2017--
Expense Transfer Justification Form (MS Word, 33KB) This form is for transferring expenses that are older than 90-days.04/2009--
Student Financial Item Type Request Form (MS Word, 42KB)06/2016Within form-
Computer Refresh Agreement Form (MS Word, 24KB)09/2009FAQ(PDF, 12KB)
Grants & Contracts FormsIssuedInstructionsPolicy
Close Out - Sponsored Projects Check List (PDF, 643KB)08/2010--
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB)08/2010--
System Support FormsIssuedInstructionsPolicy

New Hyperion Access Request Form
This form is completed and signed electronically through DocuSign. Click on the form name to access instructions on using DocuSign and to login to DocuSign.

01/2017Within form-
CashNet eMarket Request Form (MS Word, 73KB)07/2014FAQ-
CashNet Security Request Form (PDF, 316KB)09/2012FAQ-

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 Accounting - Journal Entry TransferIssuedInstructionsPolicy

 CI Journal Entry Transfer (JET)/(RET) (ZIP, 266KB) For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (PDF, 634KB)

07/2016JET Process Guide (PDF, 2.4MB) RET Process Guide (PDF, 1.2MB)-
 Accounting - Deposit RequestsIssuedInstructionsPolicy
Deposit Request (PDF, 167KB)  For campus and CI auxiliary use to request the deposit of funds to a specific fund or department. 04/2016--
Accounting - Invoice RequestsIssuedInstructionsPolicy

Invoice Request (PDF, 92KB)  For all campus and CI auxiliary use to request an invoice.

07/2016--
Accounting - Petty CashIssuedInstructionsPolicy
Current Custodian List (PDF, 99KB)06/2017PettyCash Procedures
(PDF, 195KB)
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New Custodian Form (PDF, 317KB)03/2017PettyCash Procedures (PDF, 195KB)-
Custody Transfer Request Form (PDF, 315KB)03/2017PettyCash Procedures (PDF, 195KB)-
Audit Form (MS Excel, 36KB)10/2015PettyCash Procedures (PDF, 195KB)-
Reconciliation Form (MS Excel, 41KB)10/2015PettyCash Procedures (PDF, 195KB)-

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Accounts Payable  - Travel RelatedIssuedInstructionsPolicy
CIT Request Form (ZIP, 80KB) Request Channel Islands Travel number to use Travel Store and other campus accounts.
01/2016
CI Travel Store Handbook (ZIP, 1.75MB)
CI Travel Procedures and Regulations(PDF, 1.6MB)
NEW Travel Expense Claim Form (2017(ZIP, 205KB)  Valid for travel expenses that occur on or after 01/01/2017.
01/2017
Within form
CI Travel Procedures and Regulations(PDF, 1.6MB)
Travel Expense Claim Form (2016(ZIP, 200KB)  Valid for travel expenses that occur between 07/01/2016-12/31/2016.
07/2016
Within form
CI Travel Procedures and Regulations(PDF, 1.6MB)
NEW International Travel Authorization Form (2017) (ZIP, 155KB) To be completed prior to international travel occurring on or after 01/01/2017.
01/2017
Within form
CI Travel Procedures and Regulations(PDF, 1.6MB)
Monthly Mileage Log (ZIP, 111KB)  For employees incur mileage regularly as part of their normal duties.
01/2015
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CI Travel Procedures and Regulations(PDF, 1.6MB)
 Accounts Payable - State of California StandardIssuedInstructionsPolicy

NEW CI Supplier(Vendor) -204 Form - Payee Data Record Packet  (PDF, 457KB) For new suppliers/vendors to complete in order to be included in CI system. CI cannot accept W-9 forms from suppliers. 

05/2017

Within PDF

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CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (PDF, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking.09/1991--
CA STD 261- Private Vehicle Use (PDF, 112KB) For all travelers using private vehicles for business purposes. 03/1995--
 Accounts Payable - Other Forms          IssuedInstructionsPolicy
NEW Business Expense Claim Form(2017) (ZIP, 175KB) Request reimbursement for business expenses (BER, CELL, PC, REL).07/2016-Petty Cash Procedures (PDF, 167KB) CI Travel Procedures and Regulations(PDF, 1.6MB)
Business Expense Claim Form (2016) (ZIP, 175KB) Request reimbursement for business expenses (BER, CELL, PC, REL).07/2016-Petty Cash Procedures (PDF, 167KB) CI Travel Procedures and Regulations(PDF, 1.6MB)
Check Request Form(2017) (ZIP, 150KB) Request payments to suppliers/vendors.02/2017Within form -
Wire Transfer Request Form (PDF, 778KB) Request vendor payments to be issued by wire.02/2015--
Lost/Missing Receipt Form (MS Word, 114KB)07/2011--

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Other Forms

Accounts Payable Training

CI Finance 101 Training Presentations

CSUCI FINANCE 101 TRAINING, NOV. 13-15, 2017

Monday, November 13, 2017 - Broome Library 2325
TopicTimeMaterials
Understanding Accounting Strings9:30 - 10:30 a.m.
Time & Attendance Clerks10:45 - 11:45 a.m.
Position Management1:00 - 2:00 p.m.
Tuesday, November 14, 2017 - Broome Library 2325
TopicTimeMaterials
Risk Management in Travel1:00 - 2:00 p.m.
Travel Workshop / Accounts Payable2:00 - 3:00 p.m.
Wednesday, November 15, 2017 - Sierra Hall 1212 (Computer Lab)
TopicTimeMaterials
Using the JET/RET Form9:30 - 10:30 a.m.
Finance Data Warehouse10:30 - 11:30 a.m.
Wednesday, November 15, 2017 - Broome Library 2325
TopicTimeMaterials
ProCard Refresher / Procurement RGS1:00 - 2:30 p.m.

PAST TRAINING PRESENTATIONS

CI Finance 101 Refresher Training Presentations -
March 2017
LocationHosted
CSUCI Direct Payment Procedures (PDF, 225KB)
Petit Salon03/14/17 
Data Warehouse Most Used Reports (PDF, 563KB)
Petit Salon
03/14/17
Delegation of Authority - Audit Direct Payment Training for
Accounts Payable Staff (PDF, 333KB)
Petit Salon
03/14/17
JET/RET Form Version 2.0 - Refresher Training (PDF, 1.3MB)
Petit Salon
03/14/17
Position Management Training (PDF, 286KB)Petit Salon03/14/17
Travel & Reimbursement (PDF, 1.2MB)Petit Salon03/14/17
How to Access Scanned Backup (PDF, 156KB)
Petit Salon
03/14/17
How to Check Payment Status (PDF, 378KB)
Petit Salon
03/14/17
How to Check for the Supplier ID (PDF, 272KB)
Petit Salon
03/14/17
How to Request for a Supplier ID to Procurement (PDF, 67.6KB)
Petit Salon
03/14/17

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