Important!
Finance 101 Trainings, see below.
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Table of Contents
- Budget Resources & Forms
- Grants & Contracts Forms
- System Support Forms
- General Accounting Forms
- Accounts Payable Forms
- Other Forms
- CI Finance 101 Training Presentations
| Grants & Contracts Forms | Issued | Instructions | Policy |
|---|---|---|---|
| Close Out - Sponsored Projects Check List (PDF, 643KB) | 08/2010 | - | - |
| Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB) | 08/2010 | - | - |
| System Support Forms | Issued | Instructions | Policy |
|---|---|---|---|
| CashNet eMarket Request Form (MS Word, 73KB) | 07/2014 | FAQ | - |
| CashNet Security Request Form (PDF, 316KB) | 09/2012 | FAQ | - |
| Accounting - Chartfield Requests | Issued | Instructions | Policy |
|---|---|---|---|
| Chartfield Request Form - Standard (Adobe Sign Form) | 06/2020 | Use this form for updates or modifications to existing chartfields. View Adobe Sign instructions. | - |
| Chartfield Request Form for New Funds (Adobe Sign Form) | 06/2020 | Use this form for new fund requests. View Adobe Sign instructions. | - |
| Accounting - Journal Entry Transfer | Issued | Instructions | Policy |
|---|---|---|---|
CI Journal Entry Transfer (JET) / (RET)(ZIP, 576KB) For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (PDF, 634KB) | 05/2020 | JET Process Guide (PDF, 2.3MB) RET Process Guide (PDF, 1.2MB) | - |
| Accounting - Deposit Requests | Issued | Instructions | Policy |
|---|---|---|---|
| NEWDeposit Request (PDF, 580KB) For campus and CI auxiliary use to request the deposit of funds to a specific fund or department. | 07/2018 | Within form | Cash Handling Procedures (PDF, 309KB) |
| Accounting - Invoice Requests | Issued | Instructions | Policy |
|---|---|---|---|
Invoice Request (PDF, 1.1M) For all campus and CI auxiliary use to request an invoice. | 2020 | - | - |
| Accounting - Petty Cash | Issued | Instructions | Policy |
|---|---|---|---|
| Current Custodian List (PDF, 99KB) | 06/2017 | PettyCash Procedures (PDF, 195KB) | - |
| New Custodian Form (PDF, 317KB) | 03/2017 | PettyCash Procedures (PDF, 195KB) | - |
| Custody Transfer Request Form (PDF, 315KB) | 03/2017 | PettyCash Procedures (PDF, 195KB) | - |
| Audit Form (MS Excel, 36KB) | 10/2015 | PettyCash Procedures (PDF, 195KB) | - |
| Reconciliation Form (MS Excel, 41KB) | 10/2015 | PettyCash Procedures (PDF, 195KB) | - |
| Accounts Payable - Travel Related | Issued | Instructions | Policy |
|---|---|---|---|
| NEW Travel Expense Claim Form (2023) (ZIP, 199KB) Valid for travel expenses that occur on or after 01/01/2023. | 1/2023 | Within form | CSUCI Travel Procedures and Regulations (PDF, 1.6M) |
| Travel Expense Claim Form (2022) (ZIP, 199KB) Valid for travel expenses that occur on or after 07/01/2022. | 7/2022 | Within form | CSUCI Travel Procedures and Regulations (PDF, 1.6M) |
| Travel Expense Claim Form (2022) (ZIP, 201KB) Valid for travel expenses that occur between 01/01/2022 and 6/30/2022. | 01/2022 | Within form | CSUCI Travel Procedures and Regulations (PDF, 718KB) |
| CSUCI Travel Card Application (PDF, 278KB) | 01/2019 | Within form | - |
| Travel Cash Advance Agreement (PDF, 135KB) | 01/2019 | Within form | - |
| Accounts Payable - State of California Standard | Issued | Instructions | Policy |
|---|---|---|---|
| CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (PDF, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking. | 09/1991 | - | - |
| CA STD 261- Private Vehicle Use (PDF, 112KB) For all travelers using private vehicles for business purposes. | 03/1995 | - | - |
| Accounts Payable - Other Forms | Issued | Instructions | Policy |
|---|---|---|---|
| NEW Business Expense Claim Form(2023) (ZIP, 172KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2023 and 12/31/2023. | 01/2023 | - | Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 718KB) |
| Business Expense Claim Form(2022) (ZIP, 172KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 07/01/2022 and 12/31/2022. | 07/2022 | - | Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 718KB) |
| Business Expense Claim Form(2022) (ZIP, 170KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2022 and 06/30/2022. | 01/2022 | - | Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 718KB) |
| Accounts Payable Accrual Form 2023 (MS Excel, 69KB) | 05/2023 | - | - |
| Expense Transfer Justification Form (MS Word, 33KB) | 04/2009 | - | This form is for transferring expenses that are older than 90-days. |
| Student Financial Item Type Request Form (MS Word, 42KB) | 06/2016 | Within form | |
Other Forms
- Student Business Services
- Approved IFT (formerly CPO) Requestors and Approvers List (PDF, 404K)
- Departmental IFT (formerly CPO) Request Form(PDF, 1.5M)
CI Finance 101 Training Presentations
| CI Finance 101 Training Presentations - May 22, 2023 |
|---|
| Accruals and Prepaids (PDF, 613KB) |
| Accounts Payable 101 (PDF, 201KB) |
| Procurement 101 (PDF, 459KB) |
Past Training
| CI Finance 101 Training Presentations - April 27, 2021 (*available soon) |
|---|
| Accruals and Prepaids* |
| Accounts Payable Invoices FAQs* |
| Departmental Deposits* |
| Ins and Outs of Purchasing IT Equipment and Software (PDF, 894KB) |
| Requisition to Purchase Order* |
| RETs/JETs and Data Warehouse Review* |
| CI Finance 101 Training Presentations - December 4, 2018 |
|---|
| Using the JET/RET Form (PDF, 1.8MB) |
| Finance Data Warehouse (PDF, 440KB) |
| Advance Training for Online Requisitions |
| ProCard Refresher |
| Understanding Accounting Strings (PDF, 679KB) |
| Position Management (PDF, 283KB) |
| Meet the Finance Staff |
| Certify Booking (PDF, 557KB) |
| Certify - Travel and Expense Training Guide (PDF, 3.9MB) |
| Cash Handling |
| CI Finance 101 Training Presentations - March 22, 2018 |
|---|
| Accounts Payable Accruals (PDF, 970KB) |
| Accounting Strings (PDF, 669KB) |
| Data Warehouse Hands-on Lab Session (PDF, 421KB) |
| How to Access Scanned Backup (PDF, 222KB) |
| How to Check Payment Status (PDF, 556KB) |
| How to Check for the Supplier ID (PDF, 386KB) |
| How to Request for a Supplier ID (PDF, 63KB) |
| CI Finance 101 Training Presentations - November 13, 2017 |
|---|
| Understanding Accounting Strings Presentation (PDF, 606KB) |
| Time & Attendance Certification Process Presentation (PDF, 768KB) |
| Position Management Presentation (PDF, 284KB) |
| Position Management Action Form Example (PDF, 355KB) |
| Payroll Expenditure Transfer Form Example (MS Excel, 165KB) |
| Risk Management in Travel Presentation (PDF, 1.9MB) |
| Travel & Reimbursement Presentation (PDF, 791KB) |
| How to Request for a Supplier ID (PDF, 68KB) |
| How to Check for the Supplier ID (PDF, 273KB) |
| How to Check Payment Status (PDF, 379KB) |
| How to Access Scanned Backup (PDF, 160KB) |
| Using the JET/RET Form Presentation (PDF, 1.6MB) |
| Finance Data Warehouse Presentation (PDF, 446KB) |
| ProCard Overview Presentation (PDF, 113KB) |
| Online Requisition Overview Presentation (PDF, 426KB) |