Important!

Finance 101 Trainings, see below.
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Table of Contents

Budget FormsIssuedInstructionsPolicy

Position Management Action Form (select the link for your specific division/area if applicable, otherwise select the standard PMAF)

05/2020

These are Adobe Sign Forms – view Adobe Sign instructions. Further instructions on the completing the PMAF are included in the forms.

Click to go to the most recent Position Management Training

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Payroll Expenditure Transfer Form (MS Excel, 165KB)08/2014--
Budget Transfer Form (ZIP, 91KB)11/2015Within Form-
Expense Transfer Justification Form (MS Word, 33KB) This form is for transferring expenses that are older than 90-days.04/2009--
Student Financial Item Type Request Form (MS Word, 42KB)06/2016Within form-
Grants & Contracts FormsIssuedInstructionsPolicy
Close Out - Sponsored Projects Check List (PDF, 643KB)08/2010--
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB)08/2010--
System Support FormsIssuedInstructionsPolicy
CashNet eMarket Request Form (MS Word, 73KB)07/2014FAQ-
CashNet Security Request Form (PDF, 316KB)09/2012FAQ-

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Accounting - Chartfield RequestsIssuedInstructionsPolicy
Chartfield Request Form - Standard (Adobe Sign Form)06/2020

Use this form for updates or modifications to existing chartfields.

View Adobe Sign instructions.

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Chartfield Request Form for New Funds (Adobe Sign Form)06/2020

Use this form for new fund requests.

View Adobe Sign instructions.

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Accounting - Journal Entry TransferIssuedInstructionsPolicy

CI Journal Entry Transfer (JET) / (RET)(ZIP, 576KB) For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (PDF, 634KB)

05/2020JET Process Guide (PDF, 2.3MB) RET Process Guide (PDF, 1.2MB)-
Accounting - Deposit RequestsIssuedInstructionsPolicy
NEWDeposit Request (PDF, 580KB) For campus and CI auxiliary use to request the deposit of funds to a specific fund or department.07/2018Within formCash Handling Procedures (PDF, 309KB)
Accounting - Invoice RequestsIssuedInstructionsPolicy

Invoice Request (PDF, 92KB) For all campus and CI auxiliary use to request an invoice.

07/2016--
Accounting - Petty CashIssuedInstructionsPolicy
Current Custodian List (PDF, 99KB)06/2017PettyCash Procedures
(PDF, 195KB)
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New Custodian Form (PDF, 317KB)03/2017PettyCash Procedures (PDF, 195KB)-
Custody Transfer Request Form (PDF, 315KB)03/2017PettyCash Procedures (PDF, 195KB)-
Audit Form (MS Excel, 36KB)10/2015PettyCash Procedures (PDF, 195KB)-
Reconciliation Form (MS Excel, 41KB)10/2015PettyCash Procedures (PDF, 195KB)-

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Accounts Payable - Travel RelatedIssuedInstructionsPolicy
NEW Travel Expense Claim Form (2021) (ZIP, 202KB) Valid for travel expenses that occur on or after 01/01/2021.01/2021Within formCSUCI Travel Procedures and Regulations (PDF, 718KB)
Travel Expense Claim Form (2020) (ZIP, 1.75MB) Valid for travel expenses that occur on or after 01/01/2020.01/2020Within formCSUCI Travel Procedures and Regulations (PDF, 762KB)
CSUCI Travel Card Application (PDF, 278KB)01/2019Within form-
Travel Cash Advance Agreement (PDF, 135KB)01/2019Within form-
CIT Request Form (ZIP, 80KB) Request Channel Islands Travel number to use Travel Store and other campus accounts.
01/2016
CI Travel Store Handbook (ZIP, 1.75MB)
CSUCI Travel Procedures and Regulations (PDF, 718KB)
International Travel Authorization Form(2018) (ZIP, 158KB) To be completed prior to international travel occurring on or after 01/01/2018.
01/2018
Within form
CSUCI Travel Procedures and Regulations (PDF, 718KB)
Monthly Mileage Log (PDF, 102KB) For employees incur mileage regularly as part of their normal duties.
01/2018
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CSUCI Travel Procedures and Regulations (PDF, 718KB)
Accounts Payable - State of California StandardIssuedInstructionsPolicy

CI Supplier(Vendor) -204 Form - Payee Data Record Packet (PDF, 457KB) For new suppliers/vendors to complete in order to be included in CI system. CI cannot accept W-9 forms from suppliers.

05/2017

Within PDF

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CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (PDF, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking.09/1991--
CA STD 261- Private Vehicle Use (PDF, 112KB) For all travelers using private vehicles for business purposes.03/1995--
Accounts Payable - Other FormsIssuedInstructionsPolicy
NEW Business Expense Claim Form(2021) (ZIP, 170KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2021 and 12/31/2021.01/2021-Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 718KB)
Business Expense Claim Form(2020) (ZIP, 171KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2020 and 12/31/2020.
01/2020
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Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 762KB)
Accounts Payable Accrual Form 2021 (MS Excel, 69KB)06/2021--
Check Request Form(2018) (ZIP, 150KB) Request payments to suppliers/vendors.
01/2018
Within form
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Wire Transfer Request Form (PDF, 71KB) Request vendor payments to be issued by wire.
01/2018
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Lost/Missing Receipt Form (PDF, 29KB)
01/2018
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CI Finance 101 Training Presentations

CI Finance 101 Training Presentations -
April 27, 2021 (*available soon)
Accruals and Prepaids* 
Accounts Payable Invoices FAQs*
Departmental Deposits*
Ins and Outs of Purchasing IT Equipment and Software (PDF, 894KB) 
Requisition to Purchase Order*
RETs/JETs and Data Warehouse Review*

Past Training

CI Finance 101 Training Presentations -
December 4, 2018
Using the JET/RET Form (PDF, 1.8MB)
Finance Data Warehouse (PDF, 440KB)
Advance Training for Online Requisitions
ProCard Refresher
Understanding Accounting Strings (PDF, 679KB)
Position Management (PDF, 283KB)
Meet the Finance Staff
Certify Booking (PDF, 557KB)
Certify - Travel and Expense Training Guide (PDF, 3.9MB)
Cash Handling
CI Finance 101 Training Presentations -
March 22, 2018 
Accounts Payable Accruals (PDF, 970KB)
Accounting Strings (PDF, 669KB)
Data Warehouse Hands-on Lab Session (PDF, 421KB)
How to Access Scanned Backup (PDF, 222KB)
How to Check Payment Status (PDF, 556KB)
How to Check for the Supplier ID (PDF, 386KB)
How to Request for a Supplier ID (PDF, 63KB)
CI Finance 101 Training Presentations -
November 13, 2017
Understanding Accounting Strings Presentation (PDF, 606KB)
Time & Attendance Certification Process Presentation (PDF, 768KB)
Position Management Presentation (PDF, 284KB)
Position Management Action Form Example (PDF, 355KB)
Payroll Expenditure Transfer Form Example (MS Excel, 165KB)
Risk Management in Travel Presentation (PDF, 1.9MB)
Travel & Reimbursement Presentation (PDF, 791KB)
How to Request for a Supplier ID (PDF, 68KB)
How to Check for the Supplier ID (PDF, 273KB)
How to Check Payment Status (PDF, 379KB)
How to Access Scanned Backup (PDF, 160KB)
Using the JET/RET Form Presentation (PDF, 1.6MB)
Finance Data Warehouse Presentation (PDF, 446KB)
ProCard Overview Presentation (PDF, 113KB)
Online Requisition Overview Presentation (PDF, 426KB)

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