News

 01/08/2018 - New CSUCI Travel Procedures have been released to reflect the updated 2018 mileage rates issued by the IRS.

01/08/2018 - 2018 Mileage Rates - The CSU standard mileage rate for business travel occurring on or after January 1, 2018 will increase to 54.5 cents per mile per the IRS rates. Miles driven for moving purposes will be reimbursed at 18 cents per mile for all relocation occurring on or after January 1, 2018. New forms have been released for travel expenses, international travel authorizations and business expenses.

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Table of Contents

Budget FormsIssuedInstructionsPolicy
Position Management Action Form
(DocuSign Form – view DocuSign instructions)
04/2017

Within Form

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ChartField Request Form(DocuSign Form – view DocuSign instructions)

 

07/2016

Use "Chartfield Request Form (with New Fund Agreement Form)" for requesting a new Chartfield.

Use standard "Chartfield Request Form" for all other actions related to existing Chartfield

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Payroll Expenditure Transfer Form (MS Excel, 165KB)08/2014--
Budget Transfer Form (ZIP, 91KB)11/2015Within Form-
Expense Transfer Justification Form (MS Word, 33KB) This form is for transferring expenses that are older than 90-days.04/2009--
Student Financial Item Type Request Form (MS Word, 42KB)06/2016Within form-
Computer Refresh Agreement Form (MS Word, 24KB)09/2009FAQ(PDF, 12KB)
Grants & Contracts FormsIssuedInstructionsPolicy
Close Out - Sponsored Projects Check List (PDF, 643KB)08/2010--
Close Out - Property and Inventory Report for Sponsored Projects (PDF, 569KB)08/2010--
System Support FormsIssuedInstructionsPolicy

 Hyperion Access Request Form
(DocuSign Form – view DocuSign instructions)

01/2017Within form-
CashNet eMarket Request Form (MS Word, 73KB)07/2014FAQ-
CashNet Security Request Form (PDF, 316KB)09/2012FAQ-

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 Accounting - Journal Entry TransferIssuedInstructionsPolicy

 CI Journal Entry Transfer (JET)/(RET) (ZIP, 266KB) For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (PDF, 634KB)

07/2016JET Process Guide (PDF, 2.4MB) RET Process Guide (PDF, 1.2MB)-
 Accounting - Deposit RequestsIssuedInstructionsPolicy
Deposit Request (PDF, 167KB)  For campus and CI auxiliary use to request the deposit of funds to a specific fund or department. 04/2016--
Accounting - Invoice RequestsIssuedInstructionsPolicy

Invoice Request (PDF, 92KB)  For all campus and CI auxiliary use to request an invoice.

07/2016--
Accounting - Petty CashIssuedInstructionsPolicy
Current Custodian List (PDF, 99KB)06/2017PettyCash Procedures
(PDF, 195KB)
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New Custodian Form (PDF, 317KB)03/2017PettyCash Procedures (PDF, 195KB)-
Custody Transfer Request Form (PDF, 315KB)03/2017PettyCash Procedures (PDF, 195KB)-
Audit Form (MS Excel, 36KB)10/2015PettyCash Procedures (PDF, 195KB)-
Reconciliation Form (MS Excel, 41KB)10/2015PettyCash Procedures (PDF, 195KB)-

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Accounts Payable  - Travel RelatedIssuedInstructionsPolicy
CIT Request Form (ZIP, 80KB) Request Channel Islands Travel number to use Travel Store and other campus accounts.
01/2016
CI Travel Store Handbook (ZIP, 1.75MB)
CSUCI Travel Procedures and Regulations (PDF, 577KB)
NEW Travel Expense Claim Form(2018(ZIP, 204KB)  Valid for travel expenses that occur on or after 01/01/2018.
01/2018
Within form
CSUCI Travel Procedures and Regulations (PDF, 577KB)
Travel Expense Claim Form(PY-2017(ZIP, 205KB)  Valid for travel expenses that occur between 01/01/2017 to 12/31/2017.
01/2017
Within form
CSUCI Travel Procedures and Regulations (PDF, 577KB)
NEW International Travel Authorization Form (2018) (ZIP, 158KB) To be completed prior to international travel occurring on or after 01/01/2018.
01/2018
Within form
CSUCI Travel Procedures and Regulations (PDF, 577KB)
Monthly Mileage Log (PDF, 102KB)  For employees incur mileage regularly as part of their normal duties. 
01/2018
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CSUCI Travel Procedures and Regulations (PDF, 577KB)
 Accounts Payable - State of California StandardIssuedInstructionsPolicy

CI Supplier(Vendor) -204 Form - Payee Data Record Packet  (PDF, 457KB) For new suppliers/vendors to complete in order to be included in CI system. CI cannot accept W-9 forms from suppliers. 

05/2017

Within PDF

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CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (PDF, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking.09/1991--
CA STD 261- Private Vehicle Use (PDF, 112KB) For all travelers using private vehicles for business purposes. 03/1995--
 Accounts Payable - Other Forms          IssuedInstructionsPolicy
NEW Business Expense Claim Form(2018) (ZIP, 176KB) Request reimbursement for business expenses (BER, CELL, PC, REL).
01/2018
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Petty Cash Procedures (PDF, 167KB) CSUCI Travel Procedures and Regulations (PDF, 577KB)
Business Expense Claim Form(PY -2017) (ZIP, 175KB) Request reimbursement for business expenses (BER, CELL, PC, REL).
01/2017
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Petty Cash Procedures (PDF, 167KB)CSUCI Travel Procedures and Regulations (PDF, 577KB)
NEW Check Request Form(2018) (ZIP, 150KB) Request payments to suppliers/vendors.
01/2018
Within form 
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Wire Transfer Request Form (PDF, 71KB) Request vendor payments to be issued by wire.
01/2018
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NEW Lost/Missing Receipt Form  (PDF, 29KB)
01/2018
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Other Forms

Accounts Payable Training

CI Finance 101 Training Presentations

CI Finance 101 Training Presentations -
March 22, 2018 | 10am - 12pm | Sierra Hall 1212
Accounts Payable Accruals (PDF, 1.3MB)
Accounting Strings (PDF, 669KB)
Data Warehouse Hands-on Lab Session (PDF, 421KB)
How to Access Scanned Backup (PDF, 222KB)
How to Check Payment Status (PDF, 556KB)
How to Check for the Supplier ID (PDF, 386KB)
How to Request for a Supplier ID (PDF, 63KB)
CI Finance 101 Training Presentations -
November 2017
Hosted
Understanding Accounting Strings Presentation (PDF, 606KB)11/13/17 
Time & Attendance Certification Process Presentation (PDF, 768KB)11/13/17
Position Management Presentation (PDF, 284KB)11/13/17
Position Management Action Form Example (PDF, 355KB)11/13/17
Payroll Expenditure Transfer Form Example (MS Excel, 165KB)
11/13/17
Risk Management in Travel Presentation (PDF, 1.9MB)11/14/17
Travel & Reimbursement Presentation (PDF, 791KB)11/14/17
How to Request for a Supplier ID (PDF, 68KB)11/14/17
How to Check for the Supplier ID (PDF, 273KB)11/14/17
How to Check Payment Status (PDF, 379KB)11/14/17
How to Access Scanned Backup (PDF, 160KB)11/14/17
Using the JET/RET Form Presentation (PDF, 1.6MB)11/15/17
Finance Data Warehouse Presentation (PDF, 446KB)11/15/17
ProCard Overview Presentation (PDF, 113KB)11/15/17
Online Requisition Overview Presentation (PDF, 426KB)11/15/17

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