Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants. The State of California State Controller’s Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits.

Payroll Services Staff:

For answers to payroll related questions, refer to the Payroll Services - Assigned Department Guide and contact 805-437-3630 or your Payroll Services Representative.

NamePhone Number
Betty Berriochoa805-437-8848
Jacinta Bastone805-437-8487
Vickie Metcalfe805-437-3731

Employees appointed to regular and temporary appointments including faculty, staff, administrators are paid on a monthly basis usually around the first of each month. Pay for student assistants, casual workers and overtime pay is usually issued around the middle of each month. Special consultants are paid when proper documentation including invoices are submitted, approved and processed. Please consult the payroll calendar on this page for specific payroll deadline and pay dates.

Payroll Calendar:

Absence Management:

Absence Management website

For more information on Absence Management, please e-mail the Absence Management Team at payroll.services@csuci.edu.

Work Schedule Changes

  • If your work schedule deviates from a standard Mon-Fri work-week, a memo is needed in Payroll with the effective date, assigned days and hours.  This must be signed by you and your supervisor”.  Note:  At any time your work schedule changes, Payroll is to be informed of the change with the above information.

Student Pay:

Student Pay (TLSS) website

For more information about TLSS (Time & Labor Self-Service) please email payroll.services@csuci.edu.

Faculty Special Pay Authorization Form:

Time Reporting Forms:

Paycheck Calculator:

The California State Controller's Office has provided an online Paycheck Calculator to calculate net pay and withholding amounts for employees paid on a monthly basis.

2018 Direct Mailing of W-2 Form, Wage & Tax Statement

  • The W-2 Wage & Tax Statement form reflects all wages issued and taxes paid during the 2018 tax year, (January 1st – December 31st), regardless of when the wages were earned.
  • Each “state” employee will receive one W-2 form from the California State Controller’s Office regardless of the number of California state agencies or campuses an employee may have worked at during the tax year.  
  • The W-2 forms are printed and mailed out mid-January each year directly from the State Controller’s Office to the employee’s home address that is on file with their Payroll Office as of December 7th of the corresponding tax year.
  • Employees who do not receive their W-2 form on or before January 31st may request a duplicate W-2 free of charge from the Payroll Office, provided their address is correct in the payroll system and a written request is received by February 22, 2019. Please use the form below to request a duplicate W-2 form.
  • Employees who did not receive their W-2 form by January 31st and did not request a duplicate copy prior to February 22, 2019 will be required to request a duplicate form directly from the State Controller’s Office W-2 Unit for $8.50. The SCO estimates approximately a 2 to 3 week turn-around period to process requests during the tax period.

Requesting a Duplicate W-2 Form:

In the event you lose or require a duplicate W-2 Form for any other reason, you may request a duplicate copy of a W-2 through the State Controller's Office.

For more information about the W-2 Form, please refer to the State Controller’s Frequently Asked Questions page.

Direct Deposit Form:

  • Direct Deposit Form (PDF, 57KB)
  • Instructions: Complete the form and return it to Human Resources located in Lindero Hall, Room 1804. Be sure to verify the appropriate routing numbers with your financial institution to ensure accuracy for Electronic Fund Transfer. Please note that we do not need a voided check.

  • Payroll will send you a copy of your authorization, once it has been submitted to the State Controller's office. Please allow 2-3 pay periods for processing.
  • Refer to the Payroll Calendar (PDF, 131KB) for direct deposit posting dates.
  • As of March 2017, Student Assistants are now eligible for Direct Deposit of the Pay Warrant.

Alternate Work Schedule:

Paycheck Distribution – PLEASE NOTE!

Paychecks are distributed by Student Business Services, not Payroll. For information on the distribution process, please consult AD.30-1 Pay Warrant Distribution (MS Word, 100KB). Student Business Services hours of operation are posted on their website.

Back to Top ↑
©