Aug. 18, 2021

Dear Colleagues,

Along with leaders in each of our operational units across divisions, Cabinet members and I have been communicating closely and running exercises, ensuring the continuation of efficient, effective protocols for campus safety. We are prepared to respond quickly to positive COVID-19 cases that occur on our campus. We have honed COVID-19 Contact Tracing protocols developed and implemented since March 2020, modifying them where needed to account for increased campus density this Fall.

Our messaging to employees and to students has been urgently pro-vaccine and our behavioral requirements for employees and students exceed required and recommended public health, Cal-OSHA, and CSU guidelines (e.g., indoor masks required rather than strongly recommended; verification of vaccination status required in addition to self-attestation; and weekly testing for those who are not fully vaccinated beyond baseline).

Now it’s on each of us to do our part.

  1. Upload your documentation of being fully vaccinated or that you have an approved medical or religious exemption by following the information and instructions specific to your employee affiliation.
  2. Free Pfizer vaccinations clinics being held on campus at El Dorado Hall.
  3. Be prompt in following requirements for weekly testing provided free on campus for those with an approved medical or religious exemption and for all who have begun the vaccination process but have not yet completed it. Adherence to testing requirements will be monitored weekly, with follow-up notification and enforcement protocols in place.
  4. Please review the recent email communication provided by Environmental Health & Safety with regard to COVID-19 contact tracing protocols. If you become aware of a positive COVID-19 case or your possible exposure to someone who is infected, please file a report via our COVID-19 Case or Possible Exposure reporting tool.
  5. Be sure to complete the CSU Safety in the Workplace Training prior to returning to campus. Please note if you completed the training on or after Aug. 5, 2021, you do not need to retake the course. For those who completed the training prior to Aug. 5, 2021, you will need to re-register and take the course again due to updated information and safety protocols.
  6. Be proactive in monitoring your health and possible exposures by completing a daily self-check for symptoms and by making a habit of checking campus exposures which will be continuously updated on CSUCI’s COVID Cases webpage.

The campus has created a process for managing the various COVID-19 health and safety compliance requirements for students. This includes certification of vaccination status and uploading of supporting documentation, review of medical and religious exemptions, weekly testing and notification processes, as well as mandatory training. Students who have not met the requirements listed above are not permitted on campus. Faculty will receive detailed messaging this week outlining the process for accessing this important information for in-person instruction. A similar process is being developed for staff and areas that have frequent in-person meetings with students – details to follow in the coming week.

Additionally, we have developed Internal Event Guidelines (including requirement of masks at outdoor events for 50+ guests) to share with the campus community. We have also installed MERV 13 filters in buildings and maximized fresh air intake everywhere possible, while still maintaining proper indoor air quality levels. We conducted workspace safety checks and provided modifications as needed throughout the campus. This brief video describes work completed over the summer, as well as other health reminders.

Thank you for your help. I look forward to seeing and welcoming you at Convocation on Thursday.

Richard Yao, Ph.D.
Interim President

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