Overview of Travel Policies

This page summarizes some of the most commonly applicable travel policies, procedures and regulations at CSU Channel Islands. 

Click below to view the full procedures and regulations:

Booking Travel

  • The name on your travel account must match the name on your ID or passport
  • Use Certify to book airfare and rental cars (Enterprise and National are preferred providers)

International Travel Pre-Authorization

  • International travel must be pre-authorized using the International Travel Authorization form
  • Original International Travel Authorization Form must be signed by departmental approver and the campus President or her Chief of Staff

Transportation

  • Roadrunner Shuttle and Island Packers transportation services can be directly billed to campus
  • Mileage Rates
    • 2018 mileage rate for privately owned vehicle: .545/mile per IRS
    • 2019 mileage rate for privately owned vehicle: .58/mile per IRS
  • Rental Cars
    • Renting vehicles from non-contracted vendors is prohibited, unless vehicles are unavailable from the contracted vendor
    • Contracted vendors: Enterprise and National (view the Enterprise Rent-A-Car Guidelines)
    • Insurance will not be reimbursed
    • Gasoline is reimbursable

Lodging

  • Domestic Travel
    • Allowed for travelling on business 25 miles or more miles from campus (one way)
    • Maximum rate per night $275.00 before taxes and fees
    • Staying with friend/relative up to $75.00 per stay
  • Alaska, Hawaii and US Possessions
    • Maximum rate per night $275.00 before taxes and fees
  • International Travel
    • Based on Federal Per Diem for specific location
    • No receipt required

Meals

  • Travel Less than 12 Hours
    • Actual meal expenses up to $55.00 reimbursable, subject to the following:
      • Breakfast: reimbursable and reportable as income
      • Lunch: not reimbursable
      • Dinner: reimbursable and reportable as income
  • Overnight Travel
    • Actual meal expenses up to $55.00 reimbursable
  • International Travel
    • Federal Per Diem by location
  • Alaska, Hawaii and US Possessions
    • Federal Per Diem by location
  • Business meal
    • List of attendees and agenda are required for reimbursement

Incidentals

  • Up to $7.00 per 24 hours (Tips for Room service, housekeeping, taxi, etc)

Receipts

  • Receipts are required for expenses of $75.00 or more

Click below to view the full procedures and regulations:

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