Constitution

Article I: Name

1. The official name of this organization shall be the California State University (CSU) Channel Islands Staff Council. It may be referred in short as Staff Council.

Article II: Purpose

  1. CSU Channel Islands Staff Council is an organization that sponsors programs, services, and events with the charge to promote communication, staff recognition, and a sense of community in the workplace.
  2. The CSU Channel Islands Staff Council shall address university or community issues not covered by collective bargaining. The Staff Council may provide advice on community and academic-related matters.
  3. The CSU Channel Islands Staff Council reports directly to the campus President or their designee.

Article III: Membership

  1. CSU Channel Islands Staff Council shall consist of a group of elected staff members from represented areas on campus.
  2. All non-faculty employees are represented by the CSU Channel Islands Staff Council.
  3. Ex-Officio members are non-voting representatives. They are not restricted to the above limitations and act in an advisory capacity.

Article IV: Executive Board Members (Officers)

  1. The CSU Channel Islands Staff Council leadership consists of an Executive Board elected by the staff council.
  2. The Executive Board of CSU Channel Islands Staff Council shall be:
    • Chair
    • Vice Chair
    • Secretary
    • Treasurer
    • Custodian of Records

Article V: Meetings

  1. Regular and special meetings of CSU Channel Islands Staff Council and the Executive Board shall be held as defined in the Bylaws.

Article VI: Amendments

  1.  Amendments to this Constitution shall be made only at regular meetings of CSU Channel Islands Staff Council.
    • Record of Amendments:
      • Adopted July 2016

Bylaws

Article I: Membership

1. CSU Channel Islands Staff Council will consist of elected employees to serve as representatives for the general staff population.

2. Staff Council membership will be proportional from each campus division. Each division will nominate and elect the representatives for their division.

  • Elected representatives must be a member of the division which they represent. Each division shall be entitled to one (1) representative for each twenty-five (25) eligible staff members or fraction thereof.
  • Represented areas include:
    • Academic Affairs
    • Business and Financial Affairs
    • Office of the President
    • Student Affairs
    • Technology and Communication
    • University Advancement

3. All represented staff employees of CSU Channel Islands and its auxiliaries who are employed on a half-time basis, or more, with an initial appointment of at least 11 months or more are eligible to serve as a member of Council.

  • CSU Channel Islands Staff Council members shall serve two-year terms.
  • CSU Channel Islands Staff Council members may serve multiple, consecutive terms if elected by the staff population.
  • The CSU Channel Islands Staff Council fiscal year shall be from July 1st through June 30th, and all terms of officers and members shall coincide with the fiscal year.
  • Staggered terms may be instituted at the discretion of the Executive Board.

4. If a voting member of the council is unable to attend regular meetings, the member should be represented by proxy acceptable to the CSU Channel Islands Staff Council Chair. Notice of absences shall be submitted to the Chair prior to the meeting.

  • If a voting member is absent without proxy from 3 regular meetings in any fiscal year, the member may be considered for removal at the next regular meeting of the Staff Council.
  • If a voting member is absent with proxy from 5 regular meetings in any fiscal year, the member may be considered for removal at the next regular meeting of the Staff Council.

5. If a representative is removed from their original area of coverage (due to job change, office move, etc.) the division may elect a new representative through a special election process.

  •  If the original representative is remaining on campus in an eligible role, they may opt to remain on the council for the duration of their elected term as a representative for their new division.

Article II: Executive Board and Officers

1. The Executive board is comprised of officer positions and serves as the leadership to the staff council.
2. The Officers of CSU Channel Islands Staff Council shall be:

  • Chair

  • Vice Chair

  • Secretary

  • Treasurers

  • Custodian of Records

3. All officers shall be nominated by the Staff Council Members and elected by the membership of CSU Channel Islands Staff Council at the May meeting of CSU Channel Islands Staff Council.
4. Staff Council members can run for Officer Positions after completing one-year as a council member.
5. Officers shall serve for a term of one year. Officers may serve consecutive terms if elected by the Staff Council.
6. Duties of Officers

  • The Chair shall:
    • Preside at all meetings of CSU Channel Islands Staff Council and the Executive Board;
    • Appoint all members of committees with the approval of the Executive Board;
    • Serve as an ex-officio member of all committees except the Governance Committee;
    • Vote only when needed to constitute a quorum or to break a tie vote;
    • Appoint other such people who will expedite the work of the CSU Channel Islands Staff Council;
    • Provide a Chair Report, including all committee reports at regular monthly meetings;
    • Be responsible for the installation of the newly-elected officers and Executive Board;
  • The Vice Chair shall:
    • Assume the duties of the Chair, in the absence of the Chair, or at any other time upon request of the Chair;
    • Act as liaison between the Executive Board and all appointed committees of CSU Channel Islands Staff Council, having complete charge of the referral process and responsibility for reporting to the Executive Board on the current status of work assigned to committees;
    • Assume the duties of the Chair for the unexpired term in the event the Chair is unable to complete the term of office; 
    • Perform other duties as may be deemed necessar yand assigned by the Chair.
  • The Secretary shall:
    • Assume the duties of the Chair in the absence of the Chair and the Vice Chair;
    • Keep records of minutes and committee reports; see those minutes of all regular and special meetings of (CSU) Channel Islands Staff Council are kept and appropriately distributed;
    • Prepare an agenda and send to membership with a notice of each meeting;
    • Conduct general correspondence of the organization;
    • Perform other duties as may be deemed necessary and assigned by the Chair.
  • The Treasurer shall:
    • Be responsible for all money acquired by CSU Channel Islands Staff Council;
    • Submit the treasurer's report at each monthly meeting of the Executive Board and Staff Council
    • Pay all bills when properly authorized by the Chair or Vice Chair;
    • Assist the Chair in the preparation of the proposed annual budget;
    • Perform other duties as may be deemed necessary and assigned by the Chair.
  • The Custodian of Records shall:
    • Ensure Committee documents/records are submitted in a timely manner and distributed to new committee chairs as appropriate;
    • Be responsible for CSU Channel Islands Staff Council correspondence with regard to recognition, get well wishes, sympathy cards, etc.;
    • Receive and label all photographs and articles regarding CSU Channel Islands Staff Council functions;
    • Notify officers/members of their election;
    • Submit updates of elected officer information to telephone directory on annual basis; maintain the distribution list for CSU Channel Islands Staff Council on a current basis, assuring that new and retired members are listed accurately;
    • Maintain current membership roster (member information and terms);
    • Perform other duties as may be deemed necessary and assigned by the Chair.

7. The Ex-officio members of CSU Channel Islands Staff Council shall be:

  • Academic Senate Chair or designee
    • The principal duty of the Academic Senate Chair is to advise the Staff Council on academic and faculty related matters.
  • Campus Auxiliary designee
    • The principal duty of the Campus Auxiliary Designee is to advise the Staff Council on campus auxiliary related matters.
  • Student Government President or student Designee
    • The principal duty of the Student Government President is to advise the Staff Council on student and student employee related matters.
  • The Past Chair
    • The principal duty of the past chair is to advise the incoming Chair and new Staff Council members.
  • The Campus President
    • The principal duty of the campus President is to advise the Chair.

Article III: Committees

Standing Committees Shall consist of:

  1. Ways and Means
    • The purpose of this committee is to raise funds for the functions of the Staff Council. Complete any other task deemed necessary by the Executive Board.
  2. Events and Recognition
    • The purpose of this committee is to conduct activities and programs the aim to boost the morale of campus staff members. Coordinate staff awards and recognition of staff achievements. Complete any other task deemed necessary by the Executive Board.
  3. Governance
    • The purpose of this committee is to publicize, supervise, tally ballots, and announce the selection of members and officers to the Executive Board. Rule on any selection, constitutional, or bylaws disputes. Conduct initial review and make recommendations regarding all proposed amendments to the Constitution and Bylaws. Create, update, and maintain policies and procedures for the operation of the Staff Council. Complete any other task deemed necessary by the Executive Board.
    • The purpose of this committee is to publicize, supervise, tally ballots, and announce the selection of members and officers to the Executive Board. Rule on any selection, constitutional, or bylaws disputes. Conduct initial review and make recommendations regarding all proposed amendments to the Constitution and Bylaws. Create, update, and maintain policies and procedures for the operation of the Staff Council. Complete any other task deemed necessary by the Executive Board.
    • Standing committees shall be chaired by a Staff Council member elected by the Staff Council during annual elections. Chairs shall serve one year terms, but may serve consecutive terms if elected by the Staff Council. The remaining committee positions may be filled by Staff Council members and/or any interested staff.
    • All Staff Council members are required to serve on at least one (1) committee at all times.
    • Ad hoc committees may be established as deemed necessary by the Executive Board to implement the work of the council. Ad hoc committees shall be chaired by a Staff Council member. Ad hoc committees will be dissolved at the completion of their assignment, activity, or at the discretion of the Executive Board.
    • It shall be the duty of each committee to receive and analyze matters referred to it; make reports and recommendations to the Officers; and submit a final written report to CSU Channel Islands Staff Council no more than 30 days after the conclusion of the fiscal year or ad hoc committee activity.

Article IV: Elections

General Elections

  1. Nominations for election to membership in CSU Channel Islands Staff Council shall be by petition which contains the signature of the candidate certifying a willingness to serve and the signature of the candidate's immediate supervisor. Nominees must have their supervisor’s approval. Voting shall be by secret ballot. Candidates receiving the highest number of votes in each area shall be declared elected. If there is a tie vote, a run-off election shall be held within ten days of the general election. If only one candidate nomination is received for a specific area then no ballot election will be necessary.
  2. A Staff Council member may be recalled by a two-thirds vote of Staff Council members after a hearing by Staff Council. The initiative for recall vote shall be by signed petition of not less than one-third of the Staff Council members.
  3. A vacancy in an unexpired term on CSU Channel Islands Staff Council will be filled by appointment of the Chair with the approval of the Executive Board.

Officer and Committee Chair Elections

  1. Nominations for Officer and Committee Chair positions in CSU Channel Islands Staff Council shall be by petition which contains the signature of the candidate certifying a willingness to serve and the signature of the candidate's immediate supervisor. Nominees must have their supervisor’s approval to run and to serve.
  2. Only members of Staff Council, with the exception of Ex-Officio members, shall be eligible to serve as an officer and/or committee chair of Staff Council.
  3. Voting shall be by secret ballot. Candidates receiving the highest number of votes in each area shall be declared elected. If there is a tie vote, a run-off election shall be held within ten days of the general election. If only one candidate nomination is received for a specific area then no ballot election will be necessary.
  4. The distribution and counting of ballots shall be the responsibility of at least three members of the Governance Committee.
  5. Any disputes shall be ruled on by the Governance Committee. Appeals of its decision shall be made in writing, signed by simple majority of the staff council and submitted to the Staff Council Chair for review. Final appeal shall be reviewed by the campus president or designee.
  6. An officer or committee chair may be recalled by a two-thirds vote of Staff Council members. The initiative for recall vote shall be by signed petition of not less than one-third of the Staff Council members.
  7. A vacancy in an unexpired officer or committee chair term on CSU Channel Islands the Executive Board will be filled by appointment of the Chair with the approval of the Executive Board.

Article V: Meetings

1. Regular and special meetings of CSU Channel Islands Staff Council and the Executive Board shall be held as defined in the Bylaws.

  • The General Meeting of CSU Channel Islands Staff Council shall be held once each month.
  • The Executive Board shall meet once each month unless otherwise arranged.
  • A special meeting of CSU Channel Islands Staff Council may be called by the Chair or any three members of the Executive Board.
  •  Parliamentary Authority shall be Robert's Rules of Order, Revised.

2. Quorum

  • A simple majority of total members at any meeting of CSU Channel Islands Staff Council shall constitute a quorum authorized to transact any business duly presented.
  • A simple majority of board members at any meeting of the Executive Board shall constitute a quorum authorized to transact any business duly presented.
  • A majority on any and all committees shall constitute a quorum.

Article VI: Amendments

1. Amendments to the CSU Channel Islands Staff Council Constitution and Bylaws shall be made only at regular meetings of CSU Channel Islands Staff Council.
2. Any member of the CSU Channel Islands Staff Council may move to make amendments to the constitution and/or bylaws.
3. Any amendments to the constitution or bylaws must be ratified by a two-thirds vote.
4. It is the responsibility of the Custodian of Records to maintain record of dates and details of any amendments and to ensure the council and constituents are informed of the changes.