Fiscal Operations provides centralized support and resources to all areas in the Division of Student Affairs (DSA) for strategic planning and initiatives, budget development, revenue and expenditures tracking and reporting, procedures creation, and administration of the Student Fee Committees.

The DSA follows the University Strategic Plan and annual budget and planning instructions set forth by the Division of Business and Financial Affairs. Please reference the links below to learn more about the University’s financial resources.

CSUCI student fees are governed by Executive Order (EO) 1102, The California State University Fee Policy. EO 1102 establishes authority, responsibility and accountability with regard to CSU student tuition and fees. The DSA manages various fee committees by providing student leadership development, training, and support to the committees, which provide oversight of each of the campus mandatory fees. For additional information please visit the Student Fee Committees webpages.

Annual Budget Planning 

The DSA values transparency and direct communication dynamics. Since the onset of the COVID-19 pandemic, the Vice President has made it a priority to meet routinely with staff. Meetings have occurred as a whole, as extended leadership teams, in area/departmental groups, as well as one-on-one; all with the intended purpose of information sharing and offering staff the opportunity to dialogue about actual and anticipated resource restraints facing the campus.

Please find below a list of meetings where budget and/or resource issues have been, or are scheduled to be, discussed (please note that one-on-one meetings between the staff and the VPSA were not included, to honor privacy):

Fiscal Year (FY):

DateAttendeesDiscussion Items
FY 21-22
  
May 10, 2022All DSA StaffReview FY 22-23 DSA GD901 Budget Submission. Discuss campus budget timeline.
March 15, 2022VPSA CouncilReview FY 22-23 Budget Instructions and Forms. Discuss DSA priorities.
March 10, 2022AVPsReview FY22-23 Budget Instructions and Forms. Discuss Proformas and GD901 and Non-GD901 fund instructions. Discuss DSA priorities.
February 8, 2022All DSA StaffShare campus timelines for Inclusive Excellence Action Plan (IEAP) and GI 2025 Funding Proposals. Reviewed FY22-23 General Fund Budget Requests timeline.
November 12 & 13, 2021VPSA CouncilOptional Office Hours to assist with preparation of GI 2025 Funding Proposals.
October 28, 2021All DSA StaffBudget discussions regarding the campus & DSA FY 21-22 budget, area priorities primer, and FY 22-23 campus and DSA budget planning process and timeline.
September 14, 2021All DSA StaffState of Division included personnel updates and priorities/goals for AY 21-22. Discussion included budgetary impacts.
FY 20-21  

May 12 & 13, 2021

All DSA Staff‘Brown Bag’ discussions regarding the FY 2021-22 budget process; to include an overview of the campus process, divisional budget requests, and in-depth discussion on the DSA’s approach to this budget cycle.
April 6, 2021All DSA StaffThe DSA staff met and reviewed various items, including: introduction of the Provost, Area Highlights, the Inclusive Excellence Action Plan, Budget Updates, Position Updates, all Fall 2021 Planning. Specifically, the Budget Updates provided an overview of the revised enrollment planning assumptions, budget modeling, HEERF II Funding, the FY2021-22 Budget timelines, and submission considerations.
March 11 - April 16, 2021All DSA StaffDSA leadership to work with area staff to finalize all funds budget requests

March 11, 2021

DSA Leadership

DSA Budget Planning Meeting: Review Budget Instructions, Discuss Proformas and GD901 and Non-GD901 funds instructions shared with DSA Leadership and discussed at VPSA Council

March 1-2, 2021

DSA Leadership

Budget instructions shared with DSA Leadership and discussed at VPSA Council

October 15, 2020

Area Check-Ins with Associated Students Inc., Campus Life, Housing & Residential Education, Retention, Outreach, & Inclusive Student Services, and VPSA office

As a follow-up to the October 14, 2020 DSA Staff Meeting, the DSA areas had an opportunity to meet with the Vice President to provide any additional feedback regarding the Division’s proposed proportion and approach to covering the $5.1M permanent general fund reduction

October 14, 2020

All DSA Staff

As a follow-up to the October 8, 2020 Strategic Resource Planning Committee meeting, the DSA met collectively to discuss the Division’s proposed proportion and approach to covering the $5.1M permanent general fund reduction as a campus. Presentation.

September 8-18, 2020

Department Check-In

Open discussion with all DSA staff at the department level to answer any questions regarding COVID-19 impact and/or resource concerns; discussed DSA budget philosophy in relation to upcoming budget discussions to address $5.1 million permanent cut in general fund allocation

August 27, 2020

All DSA Staff

Discussed the $5.1M permanent cut to general fund budget at CSUCI; the proportion of the $5.1M cut to the divisions was also unknown at this time.

July 23, 2020

DSA Extended Leadership

Discussed the Chancellor’s Office Memorandum outlining a $5.1M permanent cut to the general fund budget for CSUCI, a $1.9M projected revenue loss due to a decrease in enrollment, and a projected $11.6M auxiliary revenue loss

July 13, 2020

All DSA Staff

Discussed the $299M cut to the CSU for 20-21
FY 19-20  

June 2, 2020

All DSA Staff

Discussed CSU Hiring Chill, Governor’s 2020 May Revision of the 2020-21 Budget and its impact to CSUCI, and Temporary Professional Staff appointments/justifications within the DSA

May 26, 2020

Area Leadership Check-In

Open discussion with DSA leadership to answer any questions regarding COVID-19 impact and/or resource concerns

May 19, 2020

Area Check-ins with Associated Students Inc. and Housing & Residential Education

Discussed Coronavirus Aid & Relief Economic Security (CARES) Act Funding, COVID-19 Paid Administrative Leave (CPAL), and potential budget cuts to the CSU for 20-21

May 18, 2020

Area Check-ins with Campus Life, Retention, Outreach, & Inclusive Student Services, and VPSA office

Discussed Coronavirus Aid & Relief Economic Security (CARES) Act Funding, COVID-19 Paid Administrative Leave (CPAL), and potential budget cuts to the CSU for 20-21

March 20, 2020

DSA Extended Leadership

Discussed impacts of COVID-19 on DSA operations and service offerings as well as DSA spending limitations

As reinforced in all DSA resource discussions, the Vice President has stressed the reliance and commitment to the DSA Budget Principles:

  • Reallocate and prioritize existing DSA resources in support of Strategic Initiatives;
  • Use of data to inform short and long-term planning (descriptive, inform interventions, evaluate programs);
  • Enhance revenue generation; and
  • Remain flexible in an effort to preserve momentum towards strategic initiatives.

Other Resources

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