ATI Refresh

Checklist Purpose

This checklist applies to both brand new courses and courses with substantial changes starting June 2010. For brand new courses, these checklist items can be considered as guidelines to be followed, as appropriate, at the time your course will be offered. The checklist will apply for existing courses at the point of course redesign or when a student with a disability enrolls in the course.

Instructions

Review your course materials for each of the checklist items indicated below and check off items you have completed or plan to complete when the course is offered.

Syllabus and Syllabus Templates

  1. Provide your syllabus in electronic format (e.g. on a faculty website, posted to a CI Learn course or via another web server).
    1. Download an accessible syllabus template:
      1. Accessible Syllabus Template (MS Word, 70KB)
      2. Google Doc Syllabus Template #1
      3. Google Doc Syllabus Template #2 
    2. Edit the Syllabus and Add Your Own Information
    3. Open the Syllabus Template in Microsoft Word or another Word Processing program.
    4. Copy and paste content from an old syllabus or type in your new content.
      • If pasting content ensure that you have selected "Match Destination Formatting" from the paste options. This will retain the document style(s).
      • We highly recommend using the built-in style and format to ensure your syllabus remains accessible.
  2. Information on how to create accessible word and PDF documents is available at:
  3.  Always include the International Standard Book Number (ISBN) of the textbook(s) on your syllabus.
    • The ISBN number can be used to search for textbooks online and facilitates the process of locating alternate formats of textbooks. 
    • Refer to the Academic Sentate Syllabus Policy (PDF, 31KB) for complete list of required elements

Textbooks

  1. Submit your textbook by the deadline dates:
    • The Disability Accommodations and Support Services (DASS) converts and provides books in alternate formats (e-text, audio, or Braille) for eligible students.
    • It can take up to 10 weeks to secure and produce a textbook in an alternate format.
  2. In order to ensure that the Disability Accommodations and Support Services can obtain and process textbooks in a timely manner for eligible DASS students, the Academic Senate adopted a resolution on the Timely Adoption of Text-Based Materials for Students with Disabilities.
  3. The resolution requires faculty to adopt textbooks and provide textbook information to their department textbook coordinator for ordering by the following deadline dates: 
    • For summer/fall semesters: No later than two weeks before the end of finals week in the spring semester for the following summer/fall semesters
    • For spring semesters: No later than four weeks before the end of finals week in the fall semester for the following spring semester
    • Faculty members hired less than two weeks prior to or after the deadline shall submit their text book requests within two weeks after they have been provided a teaching contract.
    • Courses added to the schedule six weeks or fewer before the beginning of the semester shall have their texts identified at the time of addition of the course to the schedule of classes.
  4. Faculty can also help the Alternative Media Program with expediting the production and conversion process of alternate formats by providing the following:
    •  Desk copy or electronic version of textbooks - Request an additional desk copy or, preferably, an electronic version of textbooks for the courses you are teaching
    • Free online books - If you are planning on using a free online book, please provide the book information and website link to the Alternative Media Program.
    • Free books - If you are planning on using a free book, please provide the book information and, if possible, a copy to the Alternative Media Program.
    • Syllabus - Provide your syllabus to the Alternative Media Program to help expedite the processing of textbook chapters into accessible formats.

To provide any of the items above, please email us at alternative.media@csuci.edu, or call us at 805-437-3640.

Course Readers

  1. Do you plan on using course readers in your class?
    1. No, I will not use a course reader. Skip to the Library Electronics Reserves checklist category.
    2. Yes, I will use a course reader. Complete checklist items below.
      1. Gather the necessary information and materials. If the course reader will be composed of journal articles or any other content, make sure that there is an electronic version of the course reader materials. Ensuring that there is an electronic version available will facilitate the conversion of these materials into alternate formats if it is needed.
      2. Think about what service you will use to publish your course reader(s). If you plan on using publishing services, look into their submission deadline dates so that you can plan in advance to have your materials published 8 weeks prior to the first day of class.
      3. Obtain permission from the publisher of the print content such as articles, journals etc. that you plan on using in your course readers/ course packs.

Library Electronic Reserves (E-Reserves)

  1. Do you plan on using the Library Electronic Reserves service?
    1. No, I will not use E-Reserves. Skip to the CI Learn Based Courses checklist category.
    2. Yes, I will use E-Reserves. Complete checklist items below.
      1. Visit the library's More Information about Course Reserves webpage for detailed submission and guidelines information.
      2. Please submit materials two weeks prior to the start of the semester in order to ensure immediate access by your students.
      3. Whenever possible choose materials from publishers and journals that provide accessible electronic content.
      4. Obtain permission from the publisher of the print, video or audio content you will be putting up on electronic reserves.

CI Learn Based Courses

  1. Do you plan on offering a course or post course materials via CI Learn, the campus learning management system?
    • Establish a plan to provide an equal alternative method to access content housed in your CI Learn course (e.g. Syllabus, handouts, discussion threads, video etc.) if content is not accessible to a student with a disability enrolled in your course.

Faculty Website

  1. Do you plan on developing a Faculty Website that you will use to post course materials?
    1. No, I will not use a Faculty Website. Skip to the Multimedia Course Materials checklist category.
    2. Yes, I will use a Faculty Website. Complete checklist items below.
      • Learn about website accessibility guidelines and resources by visiting the Web Services Web Style Guide webpage .

Multimedia Course Materials

  1. Do you plan on using video and/or audio based materials in your course?
    1. No, I will not use video and/or audio based materials. Skip to the Handouts checklist category.
    2. Yes, I will use video and/or audio based materials. Complete checklist items below.
      1. Check the library catalog to see if the library owns the video. 
        1. If so, complete the ......form
        2. If not, 
      2. Multimedia with captions or subtitles: Check if closed captions or subtitles are available on your multimedia (audio/video) based course materials such as DVD movies, VHS tapes, CD's, audio/video podcasts, audio/video lectures, and other audio/video materials. If they are available and you wish to place them on reserve, fill out the Multimedia Reserve Request Form to process the media for the Library's streaming server. Forms must accompany all original multimedia files and be submitted to Broome 1372 for processing.
      3. Multimedia without captions or subtitles: If captions & subtitles are not available, provide a transcript for the video based materials you use.
      4. Multimedia without captions, subtitles or available transcripts: If both captions and transcripts are not available for your multimedia, establish a plan so that students who cannot access the video content, can access the same information via an alternate method. If captions and transcription of your multimedia are not feasible in a timely manner for the student, contact Course Reserves for help in determining what options are available to you.

Handouts

  1. Instructors create various types of course materials such as syllabi, tutorials, assignments, exams, quizzes, lecture materials and handouts using software programs such as Microsoft Word and Microsoft PowerPoint.
  2. Instructors also have the ability to convert their Word and PowerPoint based course materials into Adobe PDF file formats before disseminating these to students.
  3. Converting course materials into a PDF file format ensures that the visual layout is preserved and can be accessed via an Internet browser with Adobe Acrobat Reader (free Adobe software).
  4. If you are providing handouts for your course, please consider the following:
  • Integrate accessibility elements into the design of the course materials you create in MS Word, MS PowerPoint and Adobe PDF so that students using assistive technology (screen readers, magnification software, scan/read software, etc.) can access the information.
  • Visit the Accessibility Workshops and Training to obtain information to help you create accessible instructional materials.

Print Materials Copied by Hand

  1. Do you plan on distributing course materials that are handwritten or that have handwriting on them in any form?
    1. No, I will not distribute course materials that are handwritten or that have handwriting on them in any form. Skip to the Training checklist category.
    2. Yes, I will distribute course materials that are handwritten or that have handwriting on them in some way. Complete checklist items below.
      1. Establish a plan to provide an equal alternate format of the handwritten materials if they are not accessible to a student with a disability enrolled in your course.
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