Microsoft Word Resources

Accessibility Tips for Word Documents

  1. Use built in Styles and Formatting to mark up headers and lists in documents. This provides structure to content visually and when it is read aloud by a screen reader like JAWS.
  2. Provide alternative text descriptions for images which include: descriptive, decorative and/or charts. Consider purpose, significance and context of image for Alternative text description.
  3. Provide descriptive labels for hyperlinks (e.g. use http://www.csuci.edu instead of www.csuci.edu).
  4. Keep tables simple; screen readers read tables from left to right not in the way you arrange your data in the table.
  5. Make documents available in other formats (PDF or HTML) as needed.

Additional Resources

Microsoft PowerPoint and Excel Resources

Adobe PDF Resources

Accessibility Tips for PDF Documents

  1. Before you create your PDF, start with an accessible document (e.g. Word – add alternate text to images and use styles; PowerPoint – create in Outline mode).
  2. Use the Acrobat “Create PDF” button (appears in the menu bar) to create your PDF file
  3. Existing PDF files (or PDF files not created using the Acrobat icon) use Adobe Acrobat 8 Professional Accessibility checker to check for and/or fix accessibility problems. Exceptions: Scanned documents or fillable PDF forms, use Acrobat to make PDF accessible.

Adobe PDF Accessibility Resources

University Design for Learning (UDL) Resources