Schedule Production

Accurate and timely course scheduling depends on careful coordination across departments. This section outlines key dates and milestones to help ensure every part of the process is completed on schedule. Adhering to these deadlines is essential, as it provides staff with the time needed to enter, verify, and update course information properly. Building in sufficient lead time not only supports the integrity and accuracy of the schedule data, but also helps avoid last-minute issues that could affect students, faculty, and classroom planning.

Dates, deadlines, and tasks for the upcoming schedule planning cycle can be found below.

Current Planning Cycle - Spring 2026

Key Deadlines for Spring 2026

Deadline Date
Initial Classroom Request Deadline Oct 3
Initial Semester Schedule Entry Deadline Oct 10
Course Materials Entry Deadline Nov 2
Schedule of Classes Publication Oct 29

Key Preceding Semester (Fall 2025) Dates

Item Date
Fall 2025 Official Start of Semester Aug 23
Fall 2025 Census Sep 22
Fall 2025 End of Instruction Dec 6
Fall 2025 Finals Week Dec 8 - Dec 13
Fall 2025 End of Semester Dec 19

Full Planning Cycle Timeline

  • Timelines, Deadlines, Tasks, and any semester-specific guidance added to Academic Scheduling website; chairs should begin formalizing planned schedules for submission to deans, if not already done.

  • It is recommended that proposed schedules be submitted to school deans no later than end of business on Friday, September 12 to ensure sufficient time for review ahead of the entry period.

  • Proposed schedules should be reviewed and changes/corrections returned to department chairs no later than end of business on Friday, September 26, so entry can begin on Monday, September 29.

  • Proposed schedules should be finalized and provided to department staff for entry in PeopleSoft no later than Monday, September 29.

  • Requests for classrooms that are not department-operated or priority-use allocated may be submitted by Friday, October 3 for priority during classroom assignments; any submissions after this date will be addressed first-come, first-served.

  • All class sections planned and approved must be entered by Friday, October 10, with most details completed. Required versus recommend fields are noted below.

    • Required: meeting pattern, departmental classroom assignment, enrollment capacity, waitlist capacity, instruction mode, any departmental enrollment controls, APDB space type
    • Recommended: instructor, notes, optional class attributes, TBA hours for ARR sections

  • All entered sections will be reviewed for accuracy and completion by Academic Scheduling, with corrections either handled directly or requested from departmental staff.

    No additions or changes allowed during this period - please wait until October 20 to make or request changes.

  • Deans, Academic Advising, Department Chairs, and other relevant entites should use this window to review schedule as entered for time conflicts between programs, adherance to instructional hour requirements, and other curricular items. Corrections can be requested through Academic Department staff or Academic Scheduling.

    Review of the schedule at this stage will be ongoing. Additional processes completed during this window:

    • Batch classroom assignments for all remaining 'unhoused' class sections
    • Final exam timeslot assignments
    • Initial permission number generation
    • Enrollment appointment creation and assignment for continuing students
    • Any oustanding corrections
  • Schedule of Classes will be live and available for students to view in CI Records beginning at 8:00AM. Class sections may be added to shopping carts and registration appointments may be viewed.
  • All course materials must be entered in Follett for all sections with assigned instructors no later than 10 calendar days prior to registration.
  • Continuing students may begin enrolling according to the Enrollment Appointment Distribution schedule.
  • All classroom assignments will be considered final after Friday, December 19 unless equipment or room availability necessitates a reassignment.

  • A low enrolled class is defined as any class for which there are less than the minimum required students enrolled; this excludes classes such as directed research, independent study, practicum, most internships, etc. This definition may also exclude classes for which students pay fees in addition to tuition such as individual voice or instrument lessons.

    Current minimum enrollment numbers by course level:

    • Graduate Level - 10
    • Undergraduate Level - Upper Division - 14
    • Undergraduated Level - Lower Division - 18

Additional Procedures

Post-Production

Reviewing the Schedule & Enrollment (myCI login required)

Access to individual dashboards may vary - if you have any questions or need to request access to a specific enrollment dashboard, contact Student Systems.

Schedule of Classes - Overview
Enrollment - Seats by Section Dashboard
Concurrent Classes by Day Dashboard

Section Cancellation

Low enrolled classes will be canceled as standard practice approximately one month prior to the start of each semester, including summer sessions, unless the corresponding department chair/coordinator submits a waiver for exception/extension form and receives approval for their submitted waiver/extension via an email from the Dean’s Office before said date. Lower enrolled courses will generally be canceled at the dean’s level of review.

Low Enrolled Section Exception Waiver

When cancellation sections with students enrolled, be sure to notify students via email prior to cancelling the section in CI Records. Academic Advising and the Registrar's Office have provided a template for such notifications.

Section Cancellation Notification Email Template

Prior to Census Reporting, all class sections with zero (0) enrollment must be cancelled.

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