Schedule Production

Accurate and timely course scheduling depends on careful coordination across departments. This section outlines key dates and milestones to help ensure every part of the process is completed on schedule. Adhering to these deadlines is essential, as it provides staff with the time needed to enter, verify, and update course information properly. Building in sufficient lead time not only supports the integrity and accuracy of the schedule data, but also helps avoid last-minute issues that could affect students, faculty, and classroom planning.

Dates, deadlines, and tasks for the upcoming schedule planning cycle can be found below.

Current Planning Cycle - Summer & Fall 2026

At the request of the DAA leadership, Summer and Fall planning and schedule production for 2026 will be semi-concurrent - please be mindful of which dates align with Summer planning and which dates align with Fall planning in the below production schedule.

For Summer planning, please note that, excepting those classes that require specialized spaces, all classrooms will be assigned centrally. Specific requests can be made directly to the Academic Scheduling Office and should be limited to classrooms in Sierra and Gateway Halls.

Key Deadlines for Summer 2026

Key Deadlines for Fall 2026

Key Preceding Semester (Spring 2026) Dates

Full Planning Cycle Timeline

• Jan 22 | Schedule Planning Timeline & Guidance Publication

  Timelines, Deadlines, Tasks, and any semester-specific guidance added to Academic Scheduling website; chairs should begin formalizing planned schedules for submission to deans, if not already done.

• Feb 20 | Deadline for Dean's Office Review

  Proposed schedules should be reviewed and changes/corrections returned to department chairs no later than end of business on Friday, February 20, so entry can begin on Monday, February 23.

• Feb 23 | Deadline for Entry to Begin

  Proposed schedules should be finalized and provided to department staff for entry in PeopleSoft no later than Monday, February 23.

• Feb 27 | Initial Semester Schedule Entry Deadline (Summer)

  All class sections planned and approved for Summer 2026 must be entered by Friday, February 27, with most details completed. Required versus recommend fields are noted below.

• Mar 2 - Mar 6 | Review and Correction (Summer)

  All entered Summer 2026 sections will be reviewed for accuracy and completion by Academic Scheduling, with corrections either handled directly or requested from departmental staff. Additional processes completed during this window:

  • Batch classroom assignments for all lecture classes and any class sections requesting assignment in general-use classrooms
  • Initial permission number generation
  • Enrollment appointment creation and assignment for continuing students

  No additions or changes allowed during this period - please wait until March 6 to make or request changes.

• Mar 6 | Initial Classroom Request Deadline

  Requests for classrooms for Fall 2026 that are not department-operated or priority-use allocated may be submitted by Friday, March 6 for priority during classroom assignments; any submissions after this date will be addressed first-come, first-served.

• Mar 10 | Course Materials Entry Deadline (Summer)

  All course materials for Summer 2026 must be entered in Follett for all sections with assigned instructors no later than 10 calendar days prior to registration.

• Mar 11 | Schedule of Classes Publication (Summer)

  The Summer 2026 Schedule of Classes will be live and available for students to view in CI Records beginning at 8:00AM. Class sections may be added to shopping carts and registration appointments may be viewed.

• Mar 13 | Initial Semester Schedule Entry Deadline (Fall)

  All class sections planned and approved for Fall 2026 must be entered by Friday, March 13, with most details completed. Required versus recommend fields are noted below.

  • Required: meeting pattern, departmental classroom assignment, enrollment capacity, waitlist capacity, instruction mode, any departmental enrollment controls, APDB space type
  • Recommended: instructor, notes, optional class attributes, TBA hours for ARR sections

• Mar 16 - Mar 20 | Review and Correction (Fall)

  All entered sections for Fall 2026 will be reviewed for accuracy and completion by Academic Scheduling, with corrections either handled directly or requested from departmental staff.

  No additions or changes allowed during this period - please wait until October 20 to make or request changes.

• Mar 24 | Priority Student Registration Begins (Summer)

  Continuing students with priority may begin enrolling for Summer 2026.

• Mar 25 | Open Student Registration Begins (Summer)

  All remaining continuing students may begin enrolling for Summer 2026.

• Mar 23 - Mar 27 | Final Corrections & Processing (Fall)

  Deans, Academic Advising, Department Chairs, and other relevant entites should use this window to review the Fall 2026 schedule as entered for time conflicts between programs, adherance to instructional hour requirements, and other curricular items. Corrections can be requested through Academic Department staff or Academic Scheduling.

  Review of the schedule at this stage will be ongoing. Additional processes completed during this window:

  • Batch classroom assignments for all remaining 'unhoused' class sections
  • Final exam timeslot assignments
  • Initial permission number generation
  • Enrollment appointment creation and assignment for continuing students
  • Any oustanding corrections

• Apr 2 | Schedule of Classes Publication (Fall)

  The Fall 2026 Schedule of Classes will be live and available for students to view in CI Records beginning at 8:00AM. Class sections may be added to shopping carts and registration appointments may be viewed.

• Apr 11 | Course Materials Entry Deadline (Fall)

  All course materials for Fall 2026 must be entered in Follett for all sections with assigned instructors no later than 10 calendar days prior to registration.

• Apr 21 | Continuing Student Registration Begins (Fall)

  Continuing students may begin enrolling for Fall 2026 according to the Enrollment Appointment Distribution schedule.

• May 1 | Low Enrolled Class Section Cancellation Deadline (Summer)

  A low enrolled class is defined as any class for which there are less than the minimum required students enrolled; this excludes classes such as directed research, independent study, practicum, most internships, etc. This definition may also exclude classes for which students pay fees in addition to tuition such as individual voice or instrument lessons.

  Current minimum enrollment numbers by course level:

  • Graduate Level - 10
  • Undergraduate Level - Upper Division - 14
  • Undergraduated Level - Lower Division - 18

• May 29 | Final Classroom Request / Assignment Deadline

  All classroom assignments for Summer and Fall 2026 will be considered final after Friday, May 29 unless equipment or room availability necessitates a reassignment.

• Jul 24 | Low Enrolled Class Section Cancellation Deadline (Fall)

  A low enrolled class is defined as any class for which there are less than the minimum required students enrolled; this excludes classes such as directed research, independent study, practicum, most internships, etc. This definition may also exclude classes for which students pay fees in addition to tuition such as individual voice or instrument lessons.

  Current minimum enrollment numbers by course level:

  • Graduate Level - 10
  • Undergraduate Level - Upper Division - 14
  • Undergraduated Level - Lower Division - 18

Additional Procedures

• Reassigned Time Procedures & Deadlines

Post-Production

Reviewing the Schedule & Enrollment (myCI login required)

Access to individual dashboards may vary - if you have any questions or need to request access to a specific enrollment dashboard, contact Student Systems.

Schedule of Classes - Overview
Concurrent Classes by Day Dashboard

Section Cancellation

Low enrolled classes will be canceled as standard practice approximately one month prior to the start of each semester, including summer sessions, unless the corresponding department chair/coordinator submits a waiver for exception/extension form and receives approval for their submitted waiver/extension via an email from the Dean’s Office before said date. Lower enrolled courses will generally be canceled at the dean’s level of review.

Low Enrolled Section Exception Waiver

When cancellation sections with students enrolled, be sure to notify students via email prior to cancelling the section in CI Records. Academic Advising and the Registrar's Office have provided a template for such notifications.

Section Cancellation Notification Email Template

Prior to Census Reporting, all class sections with zero (0) enrollment must be cancelled.