In order to submit your online UNIV 392 proposal you will have to attach a number of supporting documents. It is advisable that you prepare these documents before you start your online application. However, you can always start the application process and attach the required supporting documents at a later time. This information has been developed to help you understand the level of expectations for each document by providing some samples and templates.

During the online UNIV 392 application process you will be asked to attach the following supporting documents:

  1. UNIV 392 syllabus
  2. Itinerary and course activities
  3. Orientation session outline
  4. Safety/security and emergency plan
  5. Budget sheet using the provided template

UNIV 392 syllabus

The course syllabus includes all required elements (Policy SP07-16) (PDF), including:

  1. Professor’s name(s), office location, office hours, contact information.
  2. Course description, course content and format of the course (classroom lectures, field trips, seminars with local experts, etc.)? Include this information for the portions of the course that are conducted within the United States and within the international country. How will the content of the course you plan to teach be related to the travel-study destination?
  3. Student learning outcomes and how they relate to the program/major outcomes and the University mission1.
  4. Required elements, which must include assignments, readings, attendance and course participation policies, etc.
  5. Grade information as specified in the Channel Islands Policy on Grades (SP01-38). Important: Grading method must be letter grade.
  6. Evaluation criteria (it can include student behavior as it relates to citizenship, punctuality, helpfulness, working well with the group, being responsible and respectful to the host culture and their people, etc.)
  7. Academic honesty information as specified by the Policy on Academic Dishonesty (SP01-57)
  8. Channel Islands Disability Statement
  9. Class schedule and itinerary (It is recommended to include a “subject to change” disclaimer)

13 unit UNIV 392 courses fulfill the university multicultural requirement, and therefore the course must include at least a student learning outcome that addresses this requirement.

UNIV 392 syllabi:

Itinerary and course activities

You will be asked to attach an itinerary for the trip, including all activities and side trips. Course activities and the travel itinerary must support student learning outcomes. The itinerary and course activities must be detailed and clear, specifying day by day all planned activities (all cultural visits, meal times, down time, transportation arrangements when going from place to place, etc.), including approximate duration for each activity.

UNIV 392 itineraries:

Orientation session outline

You will have to attach an outline for the orientation session(s) for students. Make sure the orientation includes comments on the security of the country, both politically and medically, as determined from reports issued by the State Department.

UNIV 392 student orientation:

Safety/security and emergency plan

You will be asked to attach a document explaining the arrangements that have been made to maintain the safety and security of the students throughout the program. Include in this document, a plan in case of emergency (how to contact students in case of emergency, meeting point in case of emergency, etc.). Students’ lodging must be safe. Faculty member must have a cell phone during the duration of the trip, and he/she must accessible 24/7 in case of an emergency. The faculty member must have important students’ information with them all the time (including a way to reach them in the country –student cell phone, host family phone, etc.- and emergency contact information). Students must have a form of identification (with picture) with them, and their CSU insurance card at all times

UNIV 392 safety/security and emergency plan:


Work carefully on your budget sheet and be as detailed as possible. When doing research on the cost of transportation, activities, lodging, etc., it is recommended that you add approximately 10% to account for possible currency exchange changes, money wire fees, exchange fees, etc. Each proposed activity that requires funding needs to be specified. In country group transportation (field trips, traveling from city to city, etc.) should also be specified.

Budgets vary considerably based on location, number of students, number of faculty, itinerary, activities, etc. While CI wants to make these courses as affordable as possible, they also need to be safe for the students and the faculty. In the past, the average cost per day per student has ranged from approx. $100 to $300. Exceeding this amount is not generally recommended.

Start with the first worksheet and continue through pages 2, 3, and 4. You can change worksheets using the tabs placed below. The last tab is a summary of all expenses. Carefully review the budget summary before submitting it.

UNIV 392 Budget: