PPPC Process

The policy review process was presented at the President's Planning & Policy Council (PPPC) meeting October 2021. 

 Introduction

• Policy updates are managed centrally by the Office of the President.
• University Policy Manual Webpage

Agenda Items

• Policies for Recommendation (2^nd Reading)
  • Have been vetted and reviewed (and/or modified) and are ready for final consideration
• Policies for Discussion (1^st Reading)
  • Suggested edits/modifications are proposed
  • Preparation for Recommendation at next PPPC meeting

Policies with Revisions

• Policies that do not contain curricular implications or employee terms and conditions
  • Consent with small updates or minor revisions or
  • Discussion or Recommendation
• Policies with Curricular implications
  • The Office of the President sends to Policy Clearinghouse Committee (PCC)
  • The PCC determines whether review by the Academic Senate is required
  • Policy is presented at PPPC for Discussion
  • Policy is sent to the Academic Senate
  • Academic Senate will complete 1^st and 2^nd readings 
  • Once passed by the Senate, policy is sent back to the PPPC
  • PPPC - Discussion (if significant revisions); Recommendation (if minor revisions)
  • If the PPPC requires significant additional edits, it will go back to the Academic Senate
• Policies with employee terms or conditions
  • Any policy with an impact on employee terms or conditions requires a minimum of 30 days for Union Meet and Confer
  • The Office of the President will send electronic copies of policies to the Director of Human Resources
  • Once policies have been reviewed by the Unions, they shall return to the PPPC for either further Discussion (significant revisions), or Recommendation (minor revisions)
  • Policies that are returned to the PPPC and undergo further revision MUST repeat the Union Meet and Confer process 
• Policies that require Academic Senate and Union approval
  • Policies will first undergo Senate review followed by Union review according to the above-mentioned procedures
  • Once policies have been reviewed by both the Senate and Union, they shall return to the PPPC for Recommendation
  • If significant revisions have been made and policies are returned to the PPPC for Discussion, they MUST repeat the Senate and Union review processes before returning to the PPPC for Recommendation