Minutes of December 12, 2018 meeting

1) Attendees:

EHS (Director):    Peer Gerber (Chair)
EHS (Health & Safety Manager):    Joyce Spencer
EHS (Chemical Hygiene Officer & Laboratory Safety Specialist):    Derick Jaramillo
Risk Management:    Katharine Hullinger
Human Resources:    Kim Sones
Chemistry:    Scott Duffer
Biology:    Michael Mahoney
Art:    Kenji Webb
Art:    Ivan Grooms
Biotechnology:    Melissa McCoy
Police Department:    Christopher Jetton
Physics:    Timo Schulze
Student Affairs:    Courtney Ellis
ITS:    Carlos Miranda

  1. Introductions- Peer Gerber welcomed everyone, introduced himself and asked everyone to briefly introduce themselves

  2. Review and approve minutes from 19 September 2018 meeting- The minutes from the 19 September 2018 meeting were briefly reviewed. Peer Gerber made a motion to approve the minutes, which was seconded by Carlos Miranda. There was a unanimous decision to approve these minutes.

  3. Unfinished Business-
    1. Sea Lions at the CIBC- During the 19 September meeting, Joshua Wade reported that the Channel Islands Harbor master approved a Facilities Services-funded construction project to install fencing along the dock with non-penetrating post brackets that will be installed over the dock cleats. Materials have been ordered.No update was given during this meeting.
    2. State audit information- Peer Gerber provided an update to the committee regarding the Risk and Safety Solutions (RSS) software implementation. Since the Chancellor’s Office will issue an Executive Order regarding faculty responsibilities, completion and certification of laboratory hazard assessments are on hold pending executive order review and approval by the California Faculty Association.

  4. New Business

    1. Kenji Webb inquired about the possibility of installing door locks to prevent active shooters from entering rooms on campus. Chris Jetton informed the committee that CSUCI practices hide/shelter-in-place emergency procedures rather than a lockdown plan. Additionally, Public Safety provides Run-Hide-Fight active shooter training for employees.

    2. Timo Schulze inquired about the campus evacuation following the Hill/ Woolsey fires in November 2018 which was, in his opinion, chaotic. Chris Jetton informed the committee that one major issue involved people from the surrounding community who were driving their cars through the campus to bypass traffic on Lewis Road or Potrero Road while students, faculty and staff were simultaneously leaving campus. As part of an After Action Report, a recommendation will be made to get the message out to all employees regarding evacuation routes for vehicles. Kenji Webb recommended that building marshals be trained in traffic control.

    3. Peer Gerber informed the committee that, to comply with the University’s Injury and Illness Prevention Program, EHS should be notified by the manager or supervisor as soon as possible regarding any work-related injury where any employee is sent to any hospital or clinic. A suggestion was made to create an online portal for managers/supervisors to complete the Supervisor’s First Report of Injury. After a short discussion, it was decided that the managers/supervisors will be instructed to copy Peer Gerber on any e-mail sent to Kim Sones with any attached supervisor injury report. Peer will send a communication memo to all managers and supervisors.

  5. Reports and Miscellaneous Information

    1. Follow up items
      With the exception of fencing for the CIBC dock, all open items from the previous Committee meeting were discussed briefly; all items are closed.

    2. Injury Report
      Normal processes for prevention and response to accidents and injuries are in place and functioning well.

The following is an injury summary report for the Committee’s review:

Injury Report: 9/19/2018 - 12/12/2018


The student injuries occurred in various locations for various reasons.. Several student injuries occurred during sports activities, particularly ice hockey. Regarding employee injuries, normal processes for prevention and response to accidents and injuries are in place and functioning. Four injuries occurred within the Facilities Services department (two in Custodial Services, one in Electrical, and one in the Engineering shop). Three of the four visitor injuries were incurred by visiting team players during sports games scheduled on our campus. There was also a non-injury incident involving a small laboratory fire that was quickly extinguished.

Next Meeting
The next meeting will be scheduled during Spring, 2019.

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