As a general rule, the CI Docs “Documents” format is not accessible to many people with certain disabilities. This includes the editing view, the view-only view, and to a degree, the "Publish to Web" view.

Sharing CI Docs Documents with others

The best option for sharing this content with others is to download it to a Microsoft Word document. Creating a PDF document directly from Documents will produce an inaccessible document that will require significant retrofitting in Adobe Acrobat, and is therefore not recommended.

The author may need to do further editing work in Microsoft Word to add accessibility information like alternative text for images and row and column headers for tables. This information can be added through tools like Microsoft Word’s built-in accessibility checker.

If a document in Microsoft Word contains only the following elements, it is generally accessible:

  • plain text with headings denoting each section
  • links
  • ordered or unordered lists, with only a single nesting level (no indented sub-lists)

The CI Accessibility Quick Check, in PDF format can be used to quickly and easily determine whether or not a Word document is accessible or not. (To view the Quick Check, download Adobe Acrobat Reader)

"Publish to the Web" option in CI Docs

CI Docs has a "Publish to the Web" option that enables an author to generate a web page from a CI Docs document.  When using the "Publish to the Web" option, if the document contains only the following elements, it is generally accessible:

  • plain text with headings denoting each section
  • links
  • ordered or unordered lists, with only a single nesting level (no indented sub-lists)
  • only English text, and your audience’s default language in their assistive technology is English (Documents does not allow you to correctly set the language of the document)

If the document contains images, data tables, or lists with multiple levels, it cannot be made accessible through the "Publish to the Web" option.

Accessibility Features

CI Docs "Documents" allows authors to assign headings to text to denote major sections of a document. These headings do carry over to most other applications such as Microsoft Word.

Notable Problems

There is no way from within CI Docs "Documents" to add alternative text to images, headers to rows and columns for data tables, or to define the language of the document. Additionally, nested lists with more than a single level may be formatted incorrectly.

Tutorials

 

Back to the CI Docs Accessibility page