Accurate and timely course scheduling depends on careful coordination across departments. This section outlines key dates and milestones to help ensure every part of the process is completed on schedule. Adhering to these deadlines is essential, as it provides staff with the time needed to enter, verify, and update course information properly. Building in sufficient lead time not only supports the integrity and accuracy of the schedule data, but also helps avoid last-minute issues that could affect students, faculty, and classroom planning.
Dates, deadlines, and tasks for the upcoming schedule planning cycle can be found below.
The Schedule Production Calendar is available to view directly in Outlook - if you would like to opt-in to view access, please submit your information at the link below:
Subscribe to the Schedule Production Calendar
Current Planning Cycle - Summer & Fall 2026
At the request of the DAA leadership, Summer and Fall planning and schedule production for 2026 will be semi-concurrent - please be mindful of which dates align with Summer planning and which dates align with Fall planning in the below production schedule.
For Summer planning, please note that, excepting those classes that require specialized spaces, all classrooms will be assigned centrally. Specific requests can be made directly to the Academic Scheduling Office and should be limited to classrooms in Sierra and Gateway Halls.
Key Deadlines for Summer 2026
| Deadline | Date |
| Initial Semester Schedule Entry Deadline | Mar 6 |
| Schedule of Classes Publication | Mar 11 |
| Course Materials Entry Deadline | Mar 14 |
Key Deadlines for Fall 2026
| Deadline | Date |
| Initial Classroom Request Deadline | Mar 6 |
| Initial Semester Schedule Entry Deadline | Mar 20 |
| Schedule of Classes Publication | Apr 2 |
| Course Materials Entry Deadline | Apr 11 |
Key Preceding Semester (Spring 2026) Dates
| Item | Date |
| Spring 2026 Official Start of Term | Jan 24 |
| Spring 2026 Census | Feb 23 |
| Spring 2026 End of Instruction | May 15 |
| Spring 2026 Finals Week | May 16 - May 22 |
| Spring 2026 Term End & Grades Due | May 29 |
Full Planning Cycle Timeline
Timelines, Deadlines, Tasks, and any semester-specific guidance added to Academic Scheduling website; chairs should begin formalizing planned schedules for submission to deans, if not already done.
Proposed schedules should be reviewed and changes/corrections returned to department chairs no later than end of business on Friday, February 20, so entry can begin on Monday, February 23.
Proposed schedules should be finalized and provided to department staff for entry in PeopleSoft no later than Monday, February 23.
All entered Summer 2026 sections will be reviewed for accuracy and completion by Academic Scheduling, with corrections either handled directly or requested from departmental staff. Additional processes completed during this window:
- Batch classroom assignments for all lecture classes and any class sections requesting assignment in general-use classrooms
- Initial permission number generation
- Enrollment appointment creation and assignment for continuing students
No additions or changes allowed during this period - please wait until March 11 to make or request changes.
The Summer 2026 Schedule of Classes will be live and available for students to view in CI Records beginning at 8:00AM. Class sections may be added to shopping carts and registration appointments may be viewed.
All course materials for Summer 2026 must be entered in Follett for all sections with assigned instructors no later than 10 calendar days prior to registration.
All class sections planned and approved for Fall 2026 must be entered by Friday, March 20, with most details completed. Required versus recommend fields are noted below.
- Required: meeting pattern, departmental classroom assignment, enrollment capacity, waitlist capacity, instruction mode, any departmental enrollment controls, APDB space type
- Recommended: instructor, notes, optional class attributes, TBA hours for ARR sections
All entered sections for Fall 2026 will be reviewed for accuracy and completion by Academic Scheduling, with corrections either handled directly or requested from departmental staff.
No additions or changes allowed during this period - please wait until after March 27 to make or request changes.
Continuing students with priority may begin enrolling for Summer 2026.
All remaining continuing students may begin enrolling for Summer 2026.
Deans, Academic Advising, Department Chairs, and other relevant entites should use this window to review the Fall 2026 schedule as entered for time conflicts between programs, adherance to instructional hour requirements, and other curricular items. Corrections can be requested through Academic Department staff or Academic Scheduling.
Review of the schedule at this stage will be ongoing. Additional processes completed during this window:
- Batch classroom assignments for all remaining 'unhoused' class sections
- Final exam timeslot assignments
- Initial permission number generation
- Enrollment appointment creation and assignment for continuing students
- Any oustanding corrections
A low enrolled class is defined as any class for which there are less than the minimum required students enrolled; this excludes classes such as directed research, independent study, practicum, most internships, etc. This definition may also exclude classes for which students pay fees in addition to tuition such as individual voice or instrument lessons.
Current minimum enrollment numbers by course level:
- Graduate Level - 10
- Undergraduate Level - Upper Division - 14
- Undergraduated Level - Lower Division - 18
Low-enrolled course deadlines and guidelines can be found at the following website:
Additional Procedures
Post-Production
Reviewing the Schedule & Enrollment (myCI login required)
Access to individual dashboards may vary - if you have any questions or need to request access to a specific enrollment dashboard, contact Student Systems.
Schedule of Classes - Overview
Concurrent Classes by Day Dashboard
Section Cancellation
Low enrolled classes will be canceled as standard practice approximately one month prior to the start of each semester, including summer sessions, unless the corresponding department chair/coordinator submits a waiver for exception/extension form and receives approval for their submitted waiver/extension via an email from the Dean’s Office before said date. Lower enrolled courses will generally be canceled at the dean’s level of review.
Low Enrolled Section Exception Waiver
When cancellation sections with students enrolled, be sure to notify students via email prior to cancelling the section in CI Records. Academic Advising and the Registrar's Office have provided a template for such notifications.
Section Cancellation Notification Email Template
Prior to Census Reporting, all class sections with zero (0) enrollment must be cancelled.