Bylaws

ChiLFASA Chicana/o Latina/o Faculty and Staff Association CSUCI

Article I - Name and Location

The name of this association shall be the Chicana/o-Latina/o Faculty Staff Association, hereafter referred to as ChiLFASA.

Location: The location of ChiLFASA shall be the campus of California State University (CSU) Channel Islands (CI), CA 93012.

Article II – Mission

The mission of this group is twofold:

  • First, it is a support network for Chicana/o- Latina/o faculty and staff at California State University Channel Islands (CI). In this capacity the group will support cultural activities and events related to the Chicana/o- Latina/o population on campus and the surrounding communities. The group members will serve as mentors to each other and Chicana/o-Latina/o students on campus.
  • Second, the group serves as a liaison between the University, alumni and community at large concerned with issues pertaining to faculty, staff, students, and programs at CI. All persons supportive of the organization’s mission are welcome as members.

Lunch meetings will be once a month. Location to be announced.

Article III Goals

The goals of ChiLFASA shall be to:

  1. Help foster an atmosphere of mutual respect, support, advocacy, understanding, and "familia" between and among Chicana/o and Latina/o faculty, staff, students, and the wider university community;
  2. Increase the involvement of Chicanas/os and Latinas/os in all levels of University life;
  3. Help solidify and strengthen the CI ties to, and participation, with the surrounding Chicana/o and Latina/o communities;
  4. Offer consultation to the University regarding policies and practices that impact Chicanas/os and Latinas/os in the CI community;
  5. Work with the CI community to develop effective channels of communication to bring about better understanding of the goals and objectives of the University’s strategic plan, diversity initiatives and other articulated concerns as they relate to Chicanas/os and Latinas/os in the University community;
  6. Work with the CI community to identify areas of need in program development and in the recruitment and retention of Chicana/o and Latina/o faculty, administrators, staff, and students;
  7. Provide a broad network of Chicana/o and Latina/o role models, support, mentoring, and advocacy to help ensure the overall success of Chicana/o and Latina/o students;
  8. Be full partners in CI efforts to preserve and foster diversity and the integrity and vitality of the public commitments to our University mission statement.
  9. Support the recruitment, retention, and graduation of Chicana/o and Latina/o students at CI.

Article IV – Membership

Composition

  1. ChiLFASA shall be open to all CI faculty, staff, and administrators who have an interest in Chicana/o and Latina/o issues in education, and who are committed to promoting the goals and objectives of ChiLFASA. CI enrolled students may also participate in the organization as non-voting, non-office holding members.
  2. ChiLFASA retains the right to set annual dues upon approval by the University. Only those who have paid annual dues to ChiLFASA shall be considered "members in good standing" and have specific membership privileges.

Membership Privileges:

All members in good standing (see IV.2) have the right to vote, hold office, or serve as committee chairpersons in ChiLFASA.

Membership Dues

  1. Membership dues shall be $30.00 per year, payable through monthly, pre-tax deductions, or as otherwise arranged.

  2. The membership year shall be from July 1 through June 30 in parallel with the University’s fiscal year.

  3. Dues paid by March 31 of each year shall count for the current membership year, unless stipulated otherwise by the member.

  4. Dues paid on April 1 or later shall count for the following membership year, unless stipulated otherwise by the member.

  5. The fund allocations to the budget priorities will be decided at the final meeting of the academic year.

Standards of Conduct

  1. It is the intent of ChiLFASA to uphold and abide by pertinent state and University laws and regulations.

  2. ChiLFASA or any of its members shall not intentionally conspire to commit any act which causes or is likely to cause physical or emotional harm to anyone.

  3. ChiLFASA reserves the right to deny membership to anyone who does not maintain professionalism and abide by the mission and goals of the association.

Article V – Meetings

General Membership Meetings:

  1. General membership meetings shall be held at least twice per semester.
  2. The meetings shall be at a time and place designated by the Executive Committee with written electronic notice provided to each member at least seven (7) days prior to the meeting.
  3. Meetings will be conducted according to Robert's Rules of Order.

Special Meetings:

  1. Special meetings may be called by the Executive Committee as the need arises.
  2. Written electronic notice of special meetings must be provided to all members at least seven (7) days prior to such a meeting, except in a severe crisis when the majority of the Executive Committee may order a special meeting with lesser notice.

Article VI – Officers and Duties

Officers:

  1. The elected officers of ChiLFASA shall be: Staff Co-Chair, Faculty Co-Chair, Secretary, Treasurer and 2 At-Large Positions.
  2. The officers shall be elected by ChiLFASA members who are in good standing (see IV.2 ).
  3. The elected officers shall be collectively known as the "Executive Committee" of ChiLFASA.

Executive Committee:

  1. The Executive Committee shall consist of the elected Staff Co-Chair, Faculty Co-Chair, Secretary, Treasurer, 2 At-Large Positions, and the Immediate Past Co-Chairs.

The Executive Committee shall:

  1. Meet at least monthly during the academic year.
  2. Have authority to transact the affairs of ChiLFASA between regular membership meetings;
  3. Encourage and assist program development with consultation from the general membership;
  4. Appoint standing and special committees;
  5. Accept such other authority as may be delegated to it by the membership at large.

The Co-Chairs shall:

  1. Preside at all meetings of ChiLFASA and its Executive Committee and shall assume the usual duties of a presiding officer per Roberts Rule of Order;
  2. Oversee the work of the other officers and ensure that they function together as an effective team;
  3. Provide the overall vision and sense of direction for the organization;
  4. Delegate appropriate responsibilities to committee chairs and oversee chair people and the work of all committees;
  5. Be the primary spokesperson for ChiLFASA as directed by the Executive Committee and /or the membership;
  6. Serve as a role model for other officers and members.
  7. Schedule ChiLFASA officer and organizational meeting dates, time, and facilities and disseminate notices of such meetings regularly and routinely.

The Secretary shall:

  1. Record, produce, and distribute true and accurate summary notes of all pertinent ChiLFASA business to members (including meeting notes, upcoming events and opportunities);
  2. Record, produce and distribute true and accurate summary notes of the Executive Committee meetings of ChiLFASA;
  3. Keep accurate ChiLFASA membership lists with names, titles, addresses and phone numbers;
  4. Create and manage ChiLFASA email distribution lists;
  5. Perform such other duties as are assigned by the Co-Chairs and Executive Committee
  6. Chair the marketing sub-committee for all ChiLFASA related events, including social media, ChiLFASA Canvas, listserv and other outlets.

The Treasurer shall:

  1. Receive and deposit all moneys or funds of ChiLFASA in such depositories as may be selected by the membership, and shall disburse the funds of ChiLFASA in the manner directed by the membership;
  2. Record and pay bills, and manage day-to-day financial transactions of ChiLFASA including the maintenance of adequate and correct account of the assets, liabilities, receipts, disbursements, gains, and loses. The books of account(s) shall be open to inspection by any member;
  3. Establish an annual ChiLFASA budget in consultation with membership and ensure it is followed;
  4. Report regularly ChiLFASA’s financial status to executive officers and general members;
  5. Work closely with CI or local bank to ensure accuracy of the ChiLFASA account transactions and smooth financial services;

The 2 At-Large Positions shall:

  1. Chair the sub-committees, such as membership, elections, fundraising events, etc...
  2. Assist the other executive officers as needed
  3. Act as a representative for other executive officers

Terms of Office:

  1. Officers shall serve a term of two years from the date of their election. Officers shall serve staggered terms to balance continuity with new perspective. Each term will commence on May 30 of one year and ending on June 1 of the following year.
  2. An officer may be re-elected for no more than one (1) additional successive term in the same office.

Election of Officers:

  1. The Executive Committee shall appoint an elections committee on March 1 of each year. The elections committee shall consist of no less than three (3) members in good standing (see IV.2 ). No candidate of the Executive Committee shall serve on the elections committee.
  2. When possible, the elections committee shall identify one or more candidates for each office and obtain their consent to run for office. Self-nominations will be accepted.
  3. The election committee shall conduct an electronic election by sending ballots to all members in good standing (see IV.2 ).
  4. Officers are elected by a majority vote of the members in good standing (see IV.2 ).
  5. Election results shall be announced by the election committee by the end of the membership year (April 30).

Article VII - Committees

  1. The Executive Committee shall appoint ad hoc committees as needed to fulfill ChiLFASA’s purposes.
  2. As each committee is appointed, the Executive Committee shall define its roles, responsibilities, scope, and timelines.
  3. The chair of all appointed committees shall be a member in good standing (see IV.2 ) of ChiLFASA.

Article VIII – Duties of Committee Chairs

The Committee Chair shall:

  1. Manage the work of committee, with appropriate direction and delegation;
  2. Report to the executive committee and at ChiLFASA general meetings.

Article IX – Voting and Amendments

  1. These bylaws may be amended by electronic ballot or at any meeting of ChiLFASA. A quorum of 1⁄2 + 1 of the membership is required for any voting.
  2. Members in good standing (see IV.2 ) shall be provided copies of, or emailed, all proposed amendments at least fourteen (14) days prior to any vote on bylaws amendments.
  3. Amendments shall be considered adopted if they are approved by 1⁄2 + 1 of the members in good standing (see IV.2 ).

Ratified 01/31/2018

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