Table of Contents

General FAQ

What is Commencement?

Commencement ceremonies at CSU Channel Islands (CSUCI) are ceremonies for graduation candidates, and not degree conferral ceremonies. Participation in a ceremony does not guarantee degree certification. Candidates who are denied will receive notification by mail from the Registrar’s Office. Denied candidates are required to reapply and pay the current fee for graduation, once all degree requirements are met.

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Eligibility & Participation

How do I know if I am eligible to graduate?

If you have not done so, check with your academic advisor to make sure you have met all of the requirements to graduate. Make sure you have applied to graduate online via your Student Center in CI Records. Priority deadlines, as well as a how-to guide for applying to graduate online, can be found on the Registrar’s Office website. Academic advising assistance is also available through the Academic Advising Center, located in the Bell Tower, 1595, 805.437.8571.

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What do I need to do to participate in Commencement?

You will need to complete an online registration by April 28, 2021. If you would like your name announced as your slide appears, you need to submit your name pronunciation through the registration portal by April 28, 2021. Due to logistical needs, no additional submissions will be taken after April 28.

The registration link is located on the Commencement homepage. You will be asked to upload a photo confirm spelling of your name, answer a few questions and choose which ceremony you would like to attend.
Once you have completed the online reservation, you will receive an email confirmation that you have completed the process and are therefore eligible to participate in the drive-in ceremony.

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What if I cannot complete the online reservation form?

If you are receiving a message regarding being ineligible to complete the online reservation, have you checked with your academic advisor to make sure you have met all of the requirements to graduate? Have you filed an Application for Degree and Diploma with the Registrar’s Office and paid your fee in person to the Enrollment Center? If you answered yes to the above questions and are still having issues registering online for Commencement, please contact the appropriate person listed below:

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I will complete my degree in Fall 2021. Can I participate in the upcoming Spring 2021 ceremony?

No. Only students who have completed their degree or credential requirements by Spring 2021 or will complete their work in Spring/Summer 2021 can participate in Commencement per the Academic Senate Policy on Student Participation in Commencement Exercises (SP#: 09-10).Please contact the Registrar’s Office if you have any further questions: 805-437-8500 or registrar@csuci.edu

Note: There are special exceptions based on individual circumstances. Direct the student inquiring to speak with someone in the Registrar’s Office.

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Diplomas

When will I receive my diploma?

Degrees will not be handed out prior to Commencement. Diplomas will be ordered following verification of degrees by the Registrar’s Office. You will be notified by letter confirming that you have successfully completed all degree requirements. Diplomas will be sent to the mailing address on file in your myCI account. Expect delivery approximately four to eight weeks after your degree posts. Transcripts needed prior to the arrival of the diploma must be requested through the normal procedure. Please visit the Registrar’s Office website for the official request form.

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Honors

If I am a candidate to graduate with honors, where do I get my honors cord or medallion?

Information on Honors Convocation will be announced in late March.

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Teaching Credentials

When will I receive my Teaching Credential?

Official credential recommendation to the California Commission on Teacher Credentialing will be completed by a Credential Analyst once the candidate has met all requirements and has completed a Credential Exit Check. For additional information, please contact the Clinical Experiences & Partnerships Office at 805-437-8953.

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Graduate Support

Who do I contact after graduation if I have any questions on career support, staying in contact or if I’m interested in becoming a member of the Alumni & Friends Association?

The Alumni & Friends Association is your link back to CSUCI. If you have any questions after graduation and need assistance, Alumni & Friends is here to help point you in the right direction. Also, being a part of the membership program provides you with career support and many ways to stay in touch with other alumni, students, faculty, and staff. Contact us directly at 805-437-3525 or alumni.friends@csuci.edu.

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Ceremony Information

What is a Drive-In Commencement?

It’s no surprise that this year’s celebration will look a little different. We are looking forward to celebrating our graduates’ academic achievements with a Drive-In Commencement Ceremony. Our graduates and guests’ health and safety are our top priority and this style of ceremony will allow both the opportunity to gather safely to recognize their incredible accomplishments and comply with public health regulations.

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Where will the Drive-In Commencement be held?

The Drive-In Commencement will be held on campus from Friday, May 21 thru Sunday, May 23. The ceremonies will be livestreamed on a website and the link will be listed on the Commencement webpage on Friday, May 21.

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Do I need a ticket?

Yes, graduates who want to participate need to register to attend the Drive-In Commencement. Announcements will be made on when the registration site will open and close. Closer to Commencement, if you have registered, you will be emailed a Gradpass that contains a QR code, this is your ticket to get into the Drive-in Ceremony. Your Gradpass will be scanned at check-in when you arrive to the drive-in commencement. If you attend the ceremony and do not have a Gradpass, you will not be admitted into the parking lot.

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What if I forget to register and the deadline to RSVP has passed?

Due to the limited capacity in the parking lot, we may be unable to accommodate space for unregistered graduates. It is very important that you register to attend Commencement.

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Does my Grad Pass work for all ceremony days?

No, your grad pass will only provide you entrance to the ceremony date and time you selected or if you were assigned a ceremony date and time.

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Once I register, how will I receive my Grad Pass?

You will be emailed a Gradpass closer to Commencement day.

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How do I scan my Grad Pass?

Your Gradpass can be scanned from your mobile device or you can print your Gradpass and bring it with you. CSUCI team members will ask you to roll down your vehicle window so they can scan your pass. When your window is rolled down, you are required to wear a mask. Thank you in advance for your cooperation.

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Does everyone in my car need a Grad Pass?

No, you will only need one Grad Pass per car. The number of passengers in your vehicle must not exceed the number of safety belts/seats. It is recommended that you only share a vehicle with household members with whom you have been sheltering in place.

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Can I register for more than one car?

No, only one car per graduate is allowed. The number of passengers in your vehicle must not exceed the number of safety belts/seats. It is recommended that you only share a vehicle with household members with whom you have been sheltering in place.

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Where will the drive-in take place?

The Drive-In ceremony will take place in the A3 Parking Lot on campus. Graduate vehicles will be directed to the appropriate parking stall by traffic control.

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Are parking spaces assigned?

No – parking spaces will NOT be assigned prior to arrival. Vehicles will be placed on a first come, first served basis to a parking space that is available. Parking attendants will direct you to the appropriate space. If you require an ADA parking stall, please indicate that in your registration. When you arrive, traffic control will direct you to an ADA parking stall that is closest to the restrooms. ADA parking does not provide you with the closest distance to the stage or screens.

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What are the rules for parking?

Please follow the direction of parking attendants and CSUCI staff. For everyone’s safety, it is important that you stay in the space you are assigned throughout the event. Parking spaces between vehicles must remain clear as they are specific to social distancing guidelines.

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What time should I arrive?

CSUCI will allow cars in an hour prior to the ceremony time. We suggest planning your arrival around 45 minutes prior to ceremony time so that all cars can be parked before the ceremony begins. Once the ceremony begins, cars will not be allowed to enter.

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Where should we enter?

Entrance to Commencement will be via Camarillo Street, Camarillo CA 93012. Please follow all directional signage and traffic control to the event location.

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What if I am running late?

Ceremony entrance closes promptly at ceremony start time. NO one will be allowed after the ceremony begins.

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Can I leave and come back?

In and out privileges are not permitted.

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If I need to leave before the ceremony is over, will I be able to exit the parking lot?

We ask that everyone stay in their parking space until the end of the ceremony. In case of an emergency, you may exit.

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How long will the ceremony last?

The Ceremony will last approximately one hour.

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Can my family or friends watch my ceremony virtually?

Yes, we will be livestreaming each ceremony. A link to the livestream will go up on the day of Commencement on the Commencement website. 

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Event Details

A state-of-the-art sound system is available and will transmit the ceremony sound to each car’s FM radio, so you can control your audio if desired. Large LED video screens will provide views of the stage.

Will restrooms be available?

Yes. But the following guidelines must be observed:

  • All guests exiting their vehicle MUST wear a mask or face covering.
  • No more than two guests per vehicle can leave to use the restroom at the same time.
  • Once out of the vehicle, guests must maintain 6 ft. social distancing with guided walk line to the restroom.
  • Plenty of porta potties, hand washing, and sanitizer stations will be located throughout the venue to prevent gatherings or clusters.
  • Security will be present at all restroom areas to maintain order and social distancing rules.
  • Anybody who does not follow the rules may be asked to leave.

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Will concessions be available?

No. Concessions will not be available.

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Will cars be searched?

All cars are subject to search.

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Will someone be picking up trash?

We ask that you please take your trash with you and dispose of it at home.

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What happens if it rains?

This is a rain or shine event.

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What kinds of vehicles are permitted?

Vehicles must fit in a single, standard parking space. The following vehicles are not permitted: vehicles with the convertible top open, vehicles without doors, golf carts, motorcycles, bicycles or oversized vehicles such as RVs, shuttles, trailers, limousines, party buses, and buses of any size.

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Can I leave my car running?

No, for the safety of all guests, we ask that you turn off your vehicle.

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What if my car battery dies during the concert?

Our staff can assist you to jump start your car.

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Do my headlights need to be off?

Yes.

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Do I need to stay inside my vehicle?

Yes. We ask that all attendees stay inside their vehicle to comply with health guidelines. You are permitted to leave your vehicle to use the restroom and you MUST wear a cloth face mask and maintain social distancing.
If a medical condition exists that prevents a guest from wearing a face-covering, we encourage them to stay  inside their vehicle at all times.

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Is smoking allowed?

No, effective August 23, 2017, CSUCI is a smoke and tobacco-free campus. The following will be not be allowed:

  • Use of any smoke-emitting products including cigarettes, cigars, cigarillos, pipes, hookahs, e-cigarettes, vapor devices, or similar products, are all prohibited on University-owned property.
  • Tobacco and nicotine use in any form whether smoked, heated, chewed, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means. FDA approved tobacco cessation products when used for this purpose are exempt.

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Can I bring my pet to the ceremony?

Only well-behaved service dogs are allowed. You must pick-up after them and they must be on a leash if they are outside of your vehicle.

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What if someone in my party has to come late? Can they walk in?

No, all guests must arrive in the same Graduate Gradpass vehicle. No walk-ins allowed.

The following items and activities are prohibited at this event:

  • Advertising, selling or promoting any third-party product (including, but not limited to, food and beverage items)
  • Alcoholic beverages
  • Disorderly conduct
  • Fireworks
  • Generators
  • Grills or fryers
  • Kerosene lamps or open flames of any kind
  • Laser pointers
  • Littering
  • Noisemakers
  • Tents, stand umbrellas and tarps
  • Use of drones
  • Wagons and strollers
  • Weapons

Please note that failure to follow these guidelines may result in removal from the event.

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What safety precautions are being taken?

All CDC and State of California guidelines will be followed, and we are working closely with Ventura County Public Health to ensure this event meets or exceeds all recommended standards. To ensure safety, we will leave enough distance between you and surrounding vehicles. We ask that all guests remain in their vehicles, practice social distancing, and wear masks whenever outside of their vehicle. In the event it is necessary for a guest to leave their vehicle, guests must use safe and social distancing practices, and wear a face covering. Security will strictly enforce guidelines. Failure to follow safe social distancing, or requests of security or staff members for guests to follow, will cause the guest to be subject to removal.
If a medical condition exists that prevents a guest from wearing a face-covering, we encourage them to remain inside their vehicle at all times.

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