All Events on Campus

Table of Content

All Events on Campus

Internal Events

External Events

Q. Where is the Conferences & Events (C&E) office located? [top]
A. The C&E offices are located on the Lindero Hall second floor down the hall from Human Resources. C&E offices begin at Lindero Hall 2852.

Q. What are the contact hours to call the Conferences & Events (C&E) office? [top]
A. The C&E hours are Monday through Friday 8:00 a.m. to 5:00 p.m., excluding weekends and holidays. The contact number is 805-437-3900. Any system errors, additional support and event requests will be processed during normal business hours and in the order the 25Live request was submitted.

Q. What steps need to be taken to serve food and beverages at an event? [top]
A. University Glen Catering is the exclusive caterer for on-campus catering. Visit http://universityglencorp.csuci.edu/catering/ for more information on catering menus available. Internal clients may contact Nic Manocchio, Catering Manager, or the Conferences & Events office to obtain a catering quote. For additional catering information, please visit the Services page.

Q. May alcohol be served at the event? [top]
A. The use of alcohol requires the approval of the Chief of Police and University President. Please reference the Policy on Alcohol under the Policies & Procedures tab. Alcohol approval must be obtained for all events associated with CSU Channel Islands on and off campus. This includes events hosted at hotels, restaurants or private residences if they are a CI sanctioned event. University Glen Catering has first right of refusal for the service and sale of alcohol. For inquiries regarding requesting a catering exemption from University Glen, contact Nic Manocchio at 805-437-8917 or e-mail nic.manocchio@csuci.edu.

Q. Does the campus require Americans with Disabilities Act (ADA) compliance? [top]
A. All events must comply with the Americans with Disabilities Act and be ADA accessible to persons with disabilities. The event requestor is responsible for requests for access accommodations and for the cost of disability accommodations. Information is available at www.ada.gov.

Q. Where is parking allowed on campus, and what does it cost? [top]
A. Parking location(s) will be determined by Transportation and Parking Services. The cost for parking is $6.00 per vehicle and permits can be purchased at permit dispensers located in the A1, A2, A3, and A11 lots. Parking permits are require unless otherwise specified by the event you are attending.

Q. Is alternate transportation available to the campus? [top]
A. Yes. A shuttle service is available from 7 a.m. to 10:20 p.m., Monday through Friday, from the Camarillo Metrolink Station on Lewis Road, and from Oxnard College in Oxnard. On Saturdays, the service from Camarillo Metrolink runs from 7:30 a.m. to 5:20 p.m. and from Oxnard College and Centerpoint Mall from 7 a.m. to 5:25 p.m. Cost is $1.25 one way. Download map of shuttle sites (PDF, 57KB)

Q. Are restroom facilities available? [top]
A. There are a limited number of restrooms for some of the rental facilities. Portable restrooms may be required for large events.

Internal Events

Q. How far in advance should an internal CI event be requested? [top]
A. At least 14 business days before the event date.

Q. What are my options for advertising my event? [top]
A. All internal campus events have 3 options for free advertisement. You may submit for News Release, Wavelength Submission, and/or add your event to the CI Homepage Event Listing. All of the forms are located under the forms tab. External clients are prohibited from advertising on campus.

Q. How are cancellations or changes to a request handled? [top]
A. E-mail cancellations or changes to your reservation to events@csuci.edu to update your event reservations.

External Events

Q. Who manages/organizes the external events for the University? [top]
A. For information on hosting your event on campus, please contact the Conferences & Events office at 805-437-3900 or by e-mail to events@csuci.edu.

Q. How far in advance should an event be reserved? [top]
A. Depending on the event type you are requesting, we require a minimum of six (6) weeks in advance.

Q. What is the cost for having an event on campus? [top]
A. The Facilities Rates and Service Fee Schedule (PDF, 164KB) and the Channel Islands Boating Center Rates can provide you with basic room rental costs for your event. Cost varies for each event and location. For a comprehensive quote, please contact Conferences & Events at 805-437-3900 or e-mail events@csuci.edu.

Q. Are fees waived for non-profit organizations? [top]
A. No, qualifying non-profit organizations are able to access a discount of the facility/room cost.

Q. How is an event booked? [top]
A. Complete the External Event Request form to obtain detailed information on reserving campus facilities for your event. Once complete, a Conferences & Events Specialist will contact you to provide you with a cost estimate, review the guidelines for reserving facilities and complete the Facility Use Agreement.

Q. Is a deposit required? [top]
A. A deposit will be required in accordance with the specified details in the campus Facility Use Agreement (FUA).

Q. Can arrangements be made to tour the available locations? [top]
A. Yes, please contact the Conferences & Events office at 805-437-3900 to set-up an appointment.

Q. Can I advertise my event? [top]
A. Yes; however, the use of the University name/logo requires additional approval and may not be utilized until the Facilities Use Agreement (FUA) has been fully approved and executed. Any approvals for advertising for external events will be facilitated through the Conferences & Events specialist.

Q. Are certificates of insurance required? [top]
A. Yes, certificates of insurance and all endorsements must be provided to the University at least six (6) weeks prior to the event. Insurance requirements will be detailed in your Facility Use Agreement.

Q. Does the campus provide special setups, e.g. Information Technology (IT) related services, audiovisual, tables, and chairs? [top]
A. Yes, these services can be provided for events. Please consult with a Conferences & Events Specialist regarding the services available.

Q. May equipment be rented instead? [top]
A. Yes, equipment from an outside rental company is acceptable if they are pre-approved by the university. A complete list of approved vendors is available from your Conferences & Events Specialist. If tents are needed they must be pre-approved by the State Fire Marshall and require proper fire safety equipment. Download the State Fire Marshall Tent Approval Form (PDF, 43.4KB).

Q. How are cancellations handled? [top]
A. Cancellation of a Facilities Use Agreement by the requester must be in writing and received by the Conferences & Events office a minimum of thirty (30) days prior to the scheduled event.