The Administrative unit within Facilities Services is responsible for overseeing various administrative functions related to the management and operation of facilities. This unit plays a crucial role in ensuring that facilities operate efficiently and effectively. Some key responsibilities and roles within this unit includes:
Budgeting and Financial Management: Development and tracking of budgets, financial forecasting, cost control, chargebacks, and financial reporting related to facility operations.
Procurement and Accounts Payable: Handling procurement processes for goods and services, managing vendor contracts, and ensuring invoices are processed in a timely manner.
Documentation and Record-Keeping: Maintaining records related to maintenance projects, compliance documentation, and regulatory requirements.
Reporting and Analytics: Generating reports on key performance indicators (KPIs), operational metrics, and financial performance to support decision-making.
Coordination and Communication: Facilitating communication and coordination between different departments within facilities management and campus stakeholders.
Process Development and Implementation: Developing processes and procedures related to facility operations, safety protocols, and business operations.
Training and Development: Providing and scheduling training programs for staff on facility management procedures, safety protocols, and use of equipment or systems on behalf of the Environmental Health and Safety department.
Overall, the administrative unit within facilities management acts as a central hub that supports the operational and strategic objectives of the organization by ensuring smooth administrative processes and compliance with standards and regulations.
Meet the Administrative Team:
Bianca Acosta, Administrative Manager
Ironwood Hall 1046
Cell: (805) 437-8462
Bianca.acosta@csuci.edu
Shana Tanajiraphaisal, Senior Budget Analyst
Shana.tana@csuci.edu or you can reach her via MS Teams
Katherine Vaughn, Project Analyst
Katherine.vaughn@csuci.edu or you can reach her via MS Teams
Makayla Matheu, Facilities Services
Makayla.matheu@csuci.edu or you can reach her via MS Teams