CHRS Training and Resources

Welcome to CHRS Training & Resources 

Learn how to navigate through CHRS for benefits, payroll, personal , and select employment information. Resources are below to help you navigate employee self-service, manager/approval processes, and faculty appointment pages in CHRS. 

Access CHRS

To access CHRS, log-on to myCI using CI credentials. You will need the DUO application to authenticate your log-on. From there, locate the CHRS tile. 

CHRS Payroll Drop-In Virtual Office Hours (via Zoom) - Time & Labor and Absences

Team members from Payroll will be available for assistance. Employees will have an opportunity to ask Payroll questions, receive resources, and training about CHRS Payroll self-service. 

February Office Hours:

Wednesday, February 14 - 2:30pm - 3:30pm

Thursday, February 22 - 3:00pm - 4:00pm

Wednesday, February 28 - 9:30am - 10:30am

To sign-up for Payroll Office Hours click the link below.  A calendar invite with the Zoom link will be emailed just prior to the date selected. 

Office Hours RSVP

Employee Guides

• Absence Management

  Payroll Self-Service Guides

  Self-Service Guide	Video Guides
  Employee Enter Additional Day Off (ADO)	Employee Enter ADO and ADOT
  Employee Enter Compensatory Time	Enter Compensatory Time
  Employee Manage Absences   Faculty Time and Absence Management Absence Reporting   Faculty Time and Absence Management Balance Inquiry	Request Absences View Absence Balances View your Absence Requests Cancel Absence Request Resubmit Absence Request Request Partial Days Off
  Employee Report No Leave Taken   Faculty Time and Absence Management No Leave Taken	Submit No Leave Taken

• Time & Labor

  Payroll Self-Service Guides

  Self-Service Guide	Video Guides
  Employee Enter Time	Enter Hourly Time
  Employee Enter Additional Day Off (ADO)	Employee Enter ADO and ADOT
  Employee Enter Compensatory Time	Enter Compensatory Time
  Employee Report No Leave Taken	Submit No Leave Taken

• Benefits

  Benefits Guides

  Self-Service Guide	Video Guides
  Choosing a Life Event	n/a
  Submission Date Rules	n/a
  New Hire/Newly Benefit Eligible	New Hire/New Enrollment
  Managing Life Events	Update Your Benefits: Adoption Update Your Benefits: Birth of a Child Update Your Benefits: Employee Gain of External Coverage Update Your Benefits: Employee Loss of External Coverage Update Your Benefits: Dependent Gain of External Coverage Update Your Benefits: Dependent Loss of Coverage Update Your Benefits: Marriage Update Your Benefits: Divorce Update Your Benefits: Parent Child Relationship Benefits: Late Enrollment Benefits: Drop All Dependents Print Benefits Confirmation Statements
  Print Dependent Verification Forms - Employee	Print Dependent Verification Forms
  Print Benefits Confirmation Statements	Print Benefits Confirmation Statements
  View Benefits Summary	View your Benefits Summary
  Open Enrollment Self-Service	Update Benefits: Open Enrollment

• Temporary Academic Employment

  Process Guides - Appointment Data Entry

  • Enter TAE Appointment Data - Additional Employment
  • Enter TAE Appointment Data - Stateside Summer
  • Enter TAE Appointment Data - Instructional Student Assistant (ISA) (PDF, 260KB)
  • Enter TAE Appointment Data - Cancel After Loaded to Job (PDF, 281KB)
  • Enter TAE Appointment Data - Cancellation Mid Process (PDF, 163KB)
  • Enter TAE Appointment Data - Existing Lecturer (PDF, 209KB)
  • Enter TAE Appointment Data - New Lecturer (PDF, 180KB)
  • Enter TAE Appointment Data - No Change (PDF, 230KB)
  • Enter TAE Appointment Data - Revise After Loaded to Job (PDF, 336KB)
  • Enter TAE Appointment Data - Revision Mid Process (PDF, 174KB)
  • Enter TAE Appointment Data - Substitute Faculty (PDF, 315KB)

  Process Guide - Extended University

  • EU Faculty Appointment Notifications

  Process Guides - Faculty

  • View and Acknowledge an Appointment Notice (PDF, 478KB)
  • Time and Absence Management Absence Reporting (PDF, 381KB)
  • Time and Absence Management Balance Inquiry (PDF, 234KB)
  • Time and Absence Management No Leave Taken (PDF, 289KB)

• Self-Service

  Personal Information

  Self-Service Guide	Video Guides
  Update Your Preferred Name	Update Your Preferred Name
  Add or Update Emergency Contacts	Update your emergency contact information
  Update Contact Details	Update your contact details
  Update Disability Status	Update your Disability Status
  Update Your Address Information	Update your Address
  Update Your Final Paycheck Designee	Update Final Paycheck Designee
  Update Your Veteran Status	Update Your Veteran Status
  Employee Self-Service-All Guides	Employee Self-Service

Manager/Timekeeper Guides

• Absence Management

  Payroll Self-Service Guides

  Self-Service Guide	Video Guides
  Approve Payable Time	n/a
  Approve Absences	n/a
  Manager Approve No Leave Taken	Approve No Leave Taken
  Cancel Employee Absence	Cancel Employee Absences
  View Team Absence Balances	View Employee Absence Balances
  View Team Absence Requests	View Absence Requests
  Timekeeper Maintain Absences	Timekeeper: Create Absences
  Manager Self-Service - All Guides	Manager Self-Service - All Guides

• Time & Labor

  Payroll Self-Service Guides

  Self-Service Guide	Video Guides
  Approve Payable Time	n/a
  View Team Absence Balances	View Employee Absence Balances
  View Team Absence Requests	View Absence Requests
  Enter Time for Employees	Enter Time for Your Employees
  Manager Self-Service-All Guides	Manager Self-Service

• Temporary Academic Employment

  Process Guides - Chairs & Deans

  • TAE Approver Guide for Chairs & Deans (PDF, 4.95M)

FAQs & Helpful Resources

• CHRS FAQs - answers to common questions
• CHRS Help Page - resources about the system
• HR Service Catalog - contact an HR team member for additional help
• Call (805) 437-8490 and speak to an HR team member

Glossary of Terms

• Glossary of Terms - acronyms, CHRS specific terms 

System Demonstrations 

Learn About the Benefits of CHRS

• CHRS Informational Flyer (PDF, 322KB)
• An Introduction to CHRS Presentation - August 2023 (PDF, 2.3M)
• What to Expect with CHRS: Budget and Planning & Human Resources Processes (PDF, 973KB)

CHRS New Look and Navigation Video

• Learn to navigate CHRS (1:46 minutes)

Contact Us