BP.00.004 - Business Practice for Administrator-in-Charge

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Table of Contents

History [top]

  • Business Practice Number: BP.00.004
  • Version: 1
  • Drafted By: Michael Berman
  • Approved By: Michael Berman
  • Approval Date: 08/31/2010
  • Latest Revision Date: 07/17/2012

Purpose [top]

To provide for an order of succession for the Vice President for Information Technology Services, and other ITS leadership positions, in his absence.

Background [top]

Many ITS business processes require the approval or other input of the Vice President for Information Technology Services (VP ITS). In the absence of the VP ITS, this Business Practice describes the order of succession for the VP ITS. Additionally, business continuity requires that a clear leader be designated for each ITS group in the absence of their normal leadership.

Business Practice [top]

Accountability [top]

Vice President for Information Technology Services

Applicability [top]

All staff in Information Technology Services

Definition(s) [top]

Text [top]

VP ITS Order of Succession

When the VP ITS anticipates being sick, vacationing or otherwise incapacitated or unavailable for the performance of his or her duties, the VP ITS shall designate another member of the ITS Leadership as the administrator-in-charge. The VP ITS shall transmit a designation message to the division leadership and the president’s office via e-mail.

When the VP ITS is temporarily incapacitated or otherwise unavailable for the performance of his or her duties due to unforeseen circumstances, the duties of administrator-in-charge shall devolve upon the members of ITS Leadership in the following order:

  1. Director of Application Services
  2. Director of Communication & Marketing
  3. Director of IT Strategy
  4. Director of Academic Technology
  5. Manager of Infrastructure Services.
  6. Manager of User Services

The administrator-in-charge will transmit an assumption-of-duties message to the division leadership and the president’s office via e-mail.

The designated administrator-in-charge will perform the management functions of the VP ITS until the VP ITS returns to duty.

ITS Leadership Order of Succession

Each ITS manager who anticipates an absence from work longer than three working days must designate a member of their group to act as interim coordinator of that group. The manager shall transmit a designation message to the division leadership via e-mail. This team member shall perform any organizational functions required by ITS Business Practices and coordinate the day-to-day operations of that manager’s group.

Exhibit(s) [top]

Assessment History [top]

DescriptionFrequencyRole Assigned
Review of business practice    Annual             VP for Information Technology Services