Gatherings moved into the virtual realm require additional thought and planning to bring off successfully. A virtual platform’s default settings will not fit all meeting goals. Develop and share expectations with virtual attendees regarding key features of the digital platform (e.g., Zoom) and your expectations for the meeting.
Here are some considerations that should be addressed with participants in advance whenever possible. Providing a set of expectations regularly with meetings helps establish norms of behavior that become self-reinforcing.
- System host (which virtual platform / name / login info):
- Discussion Leader (if different person than the system host):
- Note taker (if applicable):
| Session will be recorded and shared: | Y | N | |||
|---|---|---|---|---|---|
| Mics will be muted by default: | Y | N | |||
| Cameras will be on by default: | Y | N | |||
| Site will open early: | Y | N | |||
| Password will be required to join: | Y | N | |||
| Meeting will include phone participants: | Y | N | |||
| Discussion leader will call upon speakers: | Y | N | |||
| Private side chats okay: | Y | N | |||
| Session will close to late arrivals: | Y | N | |||
| All parties may share screens: | Y | N | |||
| Gallery view encouraged: | Y | N | |||
| Notes will be distributed after the meeting: | Y | N | |||