BYLAWS

AAPIA BYLAWS

Article I – Name

The name of this association shall be the Asian/Asian-American Pacific Islander Association, hereafter referred to as AAPIA.

Article II – Purpose

The purpose of this association, hereinafter referred to as AAPIA shall be to:

  1. Foster interaction and partnership between the university and the greater AAPI community.
  2. Cultivate a campus climate that is culturally sensitive, inclusive, representative, and equitable for all ethnic groups.
  3. Create community through promoting social and cultural awareness of the different AAPI groups on campus and the surrounding community at large.
  4. Offer professional development opportunities for faculty and staff that support the needs of the AAPI community.
  5. Coordinate and support activities that enhance the awareness of such cultural diversities.
  6. Respond proactively to the needs of the AAPI student body at CSUCI, with a commitment to broadening the curriculum with regard to AAPI culture and issues by closely working with the CI community; providing scholarships to recognize academic excellence in the AAPI student body.
  7. Provide a welcoming and supportive environment for new AAPI faculty and staff.
  8. Create and provide a social support network of partnerships and personal friendships among the members of the association.
  9. Increase the involvement of AAPI faculty and staff in all levels of University life.

Article III – Membership

  1. AAPIA shall be open to all CSUCI faculty, staff, and administrators who have an interest in AAPI issues in education, who support the principles and purpose of the Association, and who are committed to promoting the goals and objectives of AAPIA.
  2. AAPIA retains the right to set annual dues upon approval by the University. Only those who have paid annual dues to AAPIA shall be considered “members in good standing” and have specific membership privileges.
  3. Only members in good standing shall participate in decisions affecting the goals of the organization, be elected to office, vote, or represent the organization.
  4. Participation, privileges, voting rights, and interests for all members in good standing are equal.
  5. Membership discontinuance shall occur upon a written request from the member; membership shall also be terminated upon non-payment of annual dues.
  6. Membership dues shall be $30 per fiscal calendar year.
  7. Dues paid by August 31 of each year shall count for the current membership year, unless stipulated otherwise by the member.
  8. Dues paid after August 31 shall count for the following membership year, unless stipulated otherwise by the member.

Article IV – Membership Meeting

  1. General membership meetings shall be held at least twice per semester at a time and place designated by the Executive Committee.
  2. Notice of time and place of general membership meetings shall be sent to individual members with at least one week’s notice.
  3. Emergency meetings may be called by the Executive Committee. Written notice of special meetings shall be sent to the general membership at least two working days prior to such meetings.

Article V – Officers and Duties

Officers:

  1. The elected officers of AAPIA shall be: Faculty Co-Chair, Staff Co-Chair, Secretary, Treasurer, Membership/Public Relations, and Liaison/Activity Coordinator.
  2. The officers shall be elected by AAPIA members who are in good standing (see III.02; III.03).

Duties:

The Co-Chairs shall:

  1. Preside at all AAPIA and Planning Committee meetings.
  2. Oversee the work of the other officers and ensure that they function together as an effective team.
  3. Provide the overall vision and sense of direction for the association;
  4. Delegate appropriate responsibilities to committee chairs and oversee chair people and the work of all committees.
  5. Be the primary spokesperson for AAPIA as directed by the Officers and/or the membership.
  6. Serve as a role model for other officers and members.
  7. Schedule AAPIA officer and associational meeting dates, time, and facilities and disseminate notices of such meetings regularly and routinely.
  8. Provide the Associations’ Annual Report to members and to university.
  9. Perform such other duties as may be prescribed from time to time by the Officers.

The Secretary shall:

  1. Record, produce, and distribute true and accurate summary notes of all pertinent AAPIA business to good standing members (including meeting notes, upcoming events, and opportunities).
  2. Record, produce, and distribute true and accurate summary notes of the officer and associational meetings of AAPIA.
  3. Maintain cumulative records of all meeting agendas and minutes.
  4. Keep a current list of AAPIA membership lists with names, titles, addresses, and phone numbers.
  5. Create AAPIA email distribution lists (listserv).
  6. Perform such other duties as may be prescribed from time to time by the Officers.

The Treasurer shall:

  1. Receive and deposit all moneys or funds of AAPIA in such depositories as may be selected by the membership, and shall disburse the funds of AAPIA in the manner directed by the membership.
  2. Record and pay bills, and manage day-to-day financial transactions of AAPIA including the maintenance of adequate and correct account of the assets, liabilities, receipts, disbursements, gains, and losses. The books of account(s) shall be open to inspection by any good standing member.
  3. Establish an annual AAPIA budget in consultation with membership and ensure it is followed.
  4. Report regularly AAPIA’s financial status to officers and good standing members.
  5. Work closely with CSUCI or local bank to ensure accuracy of the AAPIA account transactions and smooth financial services.
  6. Perform such other duties as may be prescribed from time to time by the Officers.

The Membership/Public Relations shall:

  1. Obtain updated lists and contact information of new CSUCI faculty and staff members.
  2. Manage AAPIA email distribution lists (listserv), Canvas, and/or social media.
  3. Develop and disseminate flyers and other public relations materials announcing Association meetings to members as well as to the University and community as needed.
  4. Provide some technical assistance for the Associations’ Annual Report.
  5. Perform such other duties as may be prescribed from time to time by the Officers.

The Liaison Officer/Activity Coordinator shall;

  1. Oversee, coordinate, and delegate responsibilities related to the Association’s annual activities.
  2. Oversee and coordinate activities and functions that involve students on campus in conjunction with the Association’s activities and programs.
  3. Work closed with the Public Relations to maintain an up-to-date photo and video archive of any AAPIA events.
  4. Perform such other duties as may be prescribed from time to time by the Officers.

Article VI – Terms of Office and Elections

Terms of Office

  1. Officers shall serve a term of two years from the date of their election. Officers shall serve staggered terms to balance continuity with new perspectives. Each term will commence on June 1 of one year and end on May 31 of the following year.
  2. An officer may be re-elected for no more than one (1) additional successive term in the same office.

Election of Officers

  1. The Officers shall appoint an election committee on April 1 in every term (two years). The election committee shall consist of no less than three (3) members in good standing (see III.2; III.3). No candidate of the Officers shall serve on the election committee.
  2. When possible, the election committee shall identify one or more candidates for each office and obtain their consent to run for office. Self-nominations will be accepted.
  3. All nominated candidates shall be regular members in good standing at the time of nomination (see III.2; III.3);
  4. Members in good standing shall be eligible to vote in the election of the officers (see III.2; III.3);
  5. The election committee shall conduct an electronic election by sending ballots to all members in good standing (see III.2; III.3);
  6. Officers are elected by a majority vote of the members in good standing (see III.2; III.3);
  7. Election results shall be announced by the election committee by the end of the membership year (May 31).

Article VII – Bylaws Amendments

  1. Amendments to these bylaws may be made by a two-thirds vote of members present and voting at the general meetings, provided that membership has been notified one week prior to the meeting.
  2. The aforementioned bylaws of the Asian/Asian-American Pacific Islander Association of California State University Channel Islands were unanimously ratified by Association members in good standing on:

Date: September 17, 2021
Location: CSUCI

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