University Fees and Refunds

Student Business Services (SBS)

Location: Sage Hall in the Enrollment Center

Business Hours:

• Monday – Friday, 8:30 a.m. to 5:00 p.m.

Cashier Window Hours:

• Monday, Wednesday, Friday. 9:00 a.m. to 4:30 p.m.

Tuition and Other Fees

Students must first register for classes before tuition and other fees can be paid. Below are a few important facts to remember:

• Non-payment of tuition and fees may result in dis-enrollment.
• View account balances, view payment deadlines and make online payments with a credit card or ACH any time through myCI.
• Check Dolphin email on a regular basis for important notifications.
• Tuition and Housing Payment Plans are available on myCI. Visit the forms and tutorials on the SBS website.
• Only checks, money orders and cash are accepted in person, at the Student Business Services office.
• Payments received through the mail will be processed on the date received. Checks received with postmarked dates will not be honored.

For general information, please refer to the Student Business Services website.

Payment Deadlines

All account activity and balance information can be found through myCI. The navigation to check financial information is: myCI> CI Records >Finances >Account Inquiry

*Cashier's window closes at 4:30 p.m.

*Late Registration: A $25 late registration fee may be assessed. If a student registers for any classes on or after January 22, 2022 you must first obtain an instructor's permission number and then, to avoid dis-enrollment, pay all student charges by published due date.

Adding Additional Classes:

When adding more classes after the initial enrollment, students must adhere to the payment deadline indicated on myCI. Failure to pay the additional fees associated with adding more classes may result in dis-enrollment. Verify account balances thru myCI.

Resident Tuition, Other Fees, and Non-resident Tuition Per Semester

The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after fees are initially charged or initial fee payments are made, to increase or modify any listed fees. All listed fees, other than mandatory systemwide fees, are subject to change without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees, the Chancellor, or the Presidents, as appropriate.

Nonresident and International Student Fees

Nonresident and international students are required to pay the resident tuition and other fees, and an additional $396.00 per unit.

Undergraduate

Credential

Graduate/Post Bac.

Dis-enrollment

Dis-enrollment may occur for the following reasons:

• Failure to make payment in full or enroll in an Installment Payment Plan (TIPP) in myCI and make the first installment payment by the deadline noted.
• Payments made after the deadline may not prevent disenrollment
• If Student Business Services is closed, payment must be made online by the published deadline to prevent disenrollment.

Disenrollment means:

• Registration in some or all classes may be canceled.
• Student can re-enroll and pay according to instructions at the time of re- enrollment.
• There is no guarantee that the student will be able to re-enroll in the same classes.
• A $25 late fee is charged to enroll starting the first day of the term if the student has zero units at the time of enrollment

IMPORTANT!

It is the sole responsibility of the student to withdraw from classes. Failure to follow formal withdrawal procedures will result in an obligation to pay fees.

How to Pay:

When making a payment via myCI, go to Records, click on “Student Center” then select, “Account Inquiry” to view current balance(s) due. Click on “Make a Payment” to enter payment information.

• Credit Cards: MasterCard, VISA, Diner's Club, AMEX, and Discover may be used for payment of student fess online only through myCI. A non-refundable merchant imposed convenience fee is applied to all credit transactions. Instructions on this payment method are available at: How to Make an On-Line Credit Card Payment (PDF, 503 KB)
• By Mail: Make check payable to CSU Channel Islands and mail to Student Business Services. Payment must include the 9-digit student ID number.
• Online: ACH (e-check) are accepted from savings and checking accounts at no additional charge. Instructions on this payment method are available at: How to Make an Electronic Check Payment
• In Person: Only cash, checks, or money orders are accepted during normal business hours at Student Business Services..
• Drop Box: Check or money orders can also be placed in a drop box that is located outside the parking lot entrance to Sage Hall. These payments will be processed within 24 business hours.
• Wire Transfer: Wire transfers are accepted through Western Union. Detailed instructions on this payment method, are available at: How to Make a Wire Transfer Payment (PDF, 1.9MB).

Tuition Installment Payment Plan (TIPP)

The Tuition Installment Payment Plan (TIPP) enables students, who are in good financial standing with CI, to pay for tuition in installments at no interest. A $33.00 non-refundable administrative fee (per semester) is required even if the student later receives financial aid or decides they do no longer want a TIPP. The TIPP payment plan only applies to tuition charges and campus based fees. The TIPP contract can only be accessed and signed online through the student's myCI account by the published due date. Please review the TIPP terms & conditions here.

Below are a few additional important details about TIPP:

• Lab and other miscellaneous fees (if applicable) must be included with the first payment.
• Failure to make the first payment, in full, may result in dis-enrollment.
• A $25.00 fee will be assessed for late payments.
• A student who signs a TIPP and later is awarded financial aid must continue to make the TIPP payments until financial aid has been applied to the account.
• If the obligations under the terms of the TIPP are not met, students will not be able to participate in this plan for future semesters.
• The plan is only available during the period for which charges are due. The TIPP is not available after a due date.

For more information, please contact Student Business Services or refer to the Student Business Services website.

Late Payments Fees

A $25 late payment fee will apply to any balance due not paid by the due date

Returned Items

A $25.00 fee is applied to a student account for any returned items from the bank or for a declined/disputed credit card transaction. If enrollment has already occurred, classes may be cancelled. If this occurs, the student must re-register and may be charged a $25 late registration fee. Please note that all financial balances and registration holds must be resolved to avoid delays in registration and/or to fulfill graduation requirements.

Special Course Fees

Lab Fees

Several courses require the payment of lab fees as a condition of enrollment. These fees may be indicated in the Schedule of Classes next to the course listing. Lab fees are paid with tuition and other fees, and are subject to the payment deadlines. Lab fees range from $15 to $2,100 per course. Student accounts will automatically be credited for lab courses if dropped by the add/drop deadline. Lab courses dropped after the add/drop deadline will not be refunded.

Breakage Card Fees

Several courses require a breakage card fee of $25.00, which may be refunded at the end of the semester. A partial refund may apply for broken or non-returned items. Students must follow all check-in and check-out procedures in order to receive the appropriate refund.

Dolphin Card/ID

All new freshman and transfer CI students are required to obtain a Dolphin ID card. The fee is $15 and is automatically charged to the student account along with tuition and campus fees. A photo identification (e.g. valid California Driver's License, a DMV ID, or a passport) is required to confirm student’s identity. If a Dolphin Card is lost, the replacement fee is $15.00.

The Dolphin Card is used for:

• Transactions with Transportation & Parking Services
• Credential Services
• Enrollment Management transactions
• Student Business Services transactions
• Library card
• The Student Health and Counseling Center
• The Student Union and Recreation Center
• Housing and Residential Education (check-in and meal plans)

Housing Fees

For more information about Housing payments and the Housing Installment Payment Plan (HIPP), please refer to the Housing website at: http://www.csuci.edu/housing/accommodations-rates/.

Parking Fees

For more information about Parking see Transportation & Parking Services, contact them at 805-437-8430, e-mail them at parking@csuci.edu, or visit http://www.csuci.edu/parking.

Cancellation of Registration

A student is eligible for a full refund if fees were paid but no enrollment occurred, or if all classes were dropped prior to the first day of instruction for the term. Procedures for withdrawal and eligibility requirements are available in the Enrollment Center or in the Schedule of Classes. A full refund of tuition and other fees for both residents and nonresidents tuition occurs under the following circumstances:

• The tuition and fees were collected in error.
• The course for which the tuition and other fees were collected was cancelled by the University.
• The University made a delayed decision that the student was not eligible to enroll in the term for which the tuition and other fees were collected, and that delayed decision was not due to incomplete or inaccurate information provided by the student.
• The student was activated for compulsory military service.

Note: Students who register for courses offered by the University are obligated for the payment of fees associated with registration for those courses. Failure to cancel registration in any course for an academic term gives rise to an obligation to pay tuition and other fees for the reservation of space in the course(s).

Prorated Refunds for Complete Withdrawals

Beginning with the first day of instruction for the term, refunds for complete withdrawals will be prorated based on the date of withdrawal and up to the 60 percent point of the term length for the academic period. Refunds are processed automatically. A student who officially withdraws after the 60 percent point in the academic period will not be entitled to a refund.

Refunds for Partial Withdrawals

A student who drops some, but not all, units resulting in a lower mandatory fee obligation by February 11, 2022 will be entitled to a refund of the applicable difference in fees. Refunds are processed automatically. A student who fails to drop classes that would result in a lower fee category by the deadline will not be entitled to a refund.

Note: Students are solely responsible for verifying their withdrawal from classes.

Refunds/Address Change

Students may receive refunds via Direct Deposit, check, or original form of payment.

• To enroll in Direct Deposit go to our How-to Enroll in Direct Deposit tutorial
• Refunds will be processed back to the original form of payment
• Allow 6 to 8 weeks to process non-financial aid refunds
• Verify your address in myCI to ensure your check is properly mailed.

Due to the timing of charges placed on the student accounts, it's possible that a refund could be initiated even though the student account has not been paid in full. Students are encouraged to review their myCI account on a regular basis to avoid late fees and/or a financial hold, and to keep the mailing address current.

Federal Military Selective Service Act

In California, students subject to the Federal Military Selective Service Act (the Act) must first register with the Selective Service System in order to receive any need-based student grants funded by the state or public postsecondary institution. Selective Service registration forms are available at any U.S. Post Office, and many high schools have a staff member or teacher appointed as a Selective Service Registrar. Applicants for financial aid can also request that the information entered on their Free Application for Federal Student Aid (FAFSA) be used to register them with the Selective Service. Males born after December 31, 1959 may be required to submit a statement of compliance with the Act and regulations in order to receive any grant, loan, or work assistance under specified provisions of existing federal law. Information about registering with the Selective Service System can be found online.

Sponsorships

Students enrolling under a University-sanctioned program (see below) may have some portion or all of their tuition and other fees waived or paid by a sponsoring organization. The signed authorization/voucher must be submitted to Student Business Services at least one week prior to the fee deadline. The employer/agency will then be invoiced for the authorized amount, or actual, if less. Payment is due within thirty days.

Authorizations with payment restrictions are not accepted. If the employer/agency does not assume responsibility for the full amount of registration fees, the student will be held responsible to pay the difference by the published due date.

• Corporate/Organization Sponsorship: A contractual agreement between the sponsoring agency and CI, or a prior arrangement with Student Business Services, is required. Students then submit their signed authorization to SBS (see Sponsorships).
• Federal Government: A signed authorization, written on letterhead stationery of a recognized branch of the Federal Government, is required (see Sponsorships).
• Military/ROTC: Authorization bearing the signature of the commanding officer or recognized official, written on letterhead stationery or a DD Form 1556 which clearly indicates the sponsoring agency, is required. Conditional authorizations are not accepted (see Sponsorships).
• State and Veterans Vocational Rehabilitation: Signed authorization from the State Department of Rehabilitation or Veterans Administration is required (see Sponsorships).
• Veterans Services: Students who are eligible with the Veterans Administration can seek education allowances under provisions of any Veterans Act. Students who are eligible with the Veterans Administration can seek education allowances under provisions of any Veterans Act. Students who wish to draw benefits, and are enrolled for any semester, are required to have their current program on file with the VA Certifying Official, who can be reached at 805-437-3524.

CSU Employee Fee Waiver and Reduction Program

The California State University offers eligible employees and dependents the opportunity to enroll in the CSU Employee Fee Waiver and Reduction Program. This program provides for the waiver or reduction of certain fees for employees whom enroll in work related courses offered by the CSU for the purpose of improving skills for existing jobs, or advancement in accordance with a career development plan. This program allows the employee to transfer their benefit to a spouse, dependent, or domestic partner. Each semester, the fee waiver application must be submitted to the Human Resources Programs Department for approval. Also, by the published due date, a copy of the approved waiver is required to be submitted to Student Business Services along with payment. For more information please visit Fee waiver program.

Veterans & Dependents: Students who are eligible for benefits with the U.S. Department of Veterans Administration must apply at https://www.va.gov. Students who wish to utilize their benefits, and are enrolled for any semester, are required to have a Certificate of Eligibility on file with the VA Certifying Official, who can be reached at 805-437-8500 or records.registration@csuci.edu.