As we continue to work virtually, we find that there is a need to incorporate two new processes for the campus with regard to the directive from the Chancellor’s office regarding the hiring “chill,” and the need to have any expense over the amount of $5000.00 approved by Cabinet and signed by the President.
Hiring Chill Justification Form- Permanent
- Use for new or replacement permanent positions.
- Per the Chancellor’s office directive, this requires President’s approval.
Hiring Chill Justification Form- Temporary
- Use for new temporary positions, including emergency hires, regardless of funding source.
- Since position is “new”, this requires President’s approval.
- Not required for extension of current temporary appointments (i.e. temporary reclassification or temporary reassignment).
Process for Obtaining Hiring Justification Approval
- All Hiring Justification forms, are routed to Karen Gundelfinger on behalf of the Provost, for signature.
- The form is signed, and a memorandum prepared which is sent by the Provost to Cabinet for review.
- Approvals/Denials/Holds are determined at the scheduled Cabinet meetings.
- With approval from Cabinet, the form is forwarded to the President for signature (via Mary McDonnell).
- The Office of the President returns the signed form to Karen, copying Human Resources and the Budget office.
- Karen will send the signed document to the originator. The form should be included with the employee requisition and PD when submitted to HR by the originator.
Process for Expense Authorization Approval
Expense Authorization Multiple Request Form
Expense Authorization Single Request Form
- Regardless of funding source, any purchase over $5000, using the form(s), needs to be approved by the Dean or AVP.
- The form is forwarded for signature to Karen (on behalf of the Provost).
- The form is signed and memorandum prepared which is sent by the Provost to Cabinet for review.
- Approvals/Denials/Holds are determined at the scheduled Cabinet meetings.
- With approval from Cabinet, the form is forwarded to the President for signature (via Mary McDonnell).
- The Office of the President returns the signed form to Karen coping the Budget office.
- Karen will send the signed document to the originator.
- The form will need to be included with the RGS or ProCard reconciliation