Starting July 1st, 2016, we will be replacing the 3-digit department codes with a 6-digit alpha-numeric code chosen by the divisions (exception: Academic Affairs) for transactions. This will be a 1 to 1 mapping, meaning the old 3-digit department codes will be given exactly one new 6-digit code. A crosswalk for easy reference can be found here: www.csuci.edu/financial-services/crosswalk

Why the change?

CI has outgrown the 3-digit department codes that were first implemented back in 2002, and we need to revamp our current schema.  The original department numbers had a smart logic where the first digit represented the division. Due to our growth and restructuring, this logic no longer exists. Division units are also not in order numerically, making reporting by sub-units difficult.  By expanding to a 6-digit alphanumeric numbering system, divisions will have the ability to plan their department in line with their growth by using subdivisions or units.

How the new department structure will look

Below is a graph illustrating how the new 6-digit department codes will look. We used Technology & Innovations as an example.

    

New Dept ID

          

Title

          

Old Dept ID

Division

   

700000

          

Technology & Innovation

           

Unit

   

710000

          

Technology & Innovation

           

Department

   

710001

          

Maintenance

          

610

Department

   

710002

          

Academic Tech

          

620

Department

   

710003

          

Infrastructure

          

630

Department

   

710004

          

Information Tech

          

640

As you can see in our example, the new schema allows for divisions and sub-divisions to be identified as part of the schema. For instance, 710001 describes the division (Technology & Innovation), the unit (Technology & Innovation), and the department (Maintenance). You can find all 1 to 1 mapping of old departments to new departments here: www.csuci.edu/financial-services/crosswalk

Questions

For more information or if you have any questions, please email us at Budgetstaff@csuci.edu