Sports Clubs Renewal Process

Sports Club Renewal Process Summary

  • Hold Elections
  • Update and renew club on CISync Portal (Provide Administrative access to new officers)
  • Upload Club’s Constitution
  • Presidents will be sent as link to the President Agreement by e-mail
  • Full Time Faculty or Staff Advisor will be sent link to complete the Advisor Agreement
  • 5 Paid Members- A minimum of five members (combination of officers + members)
  • All Presidents and Treasurers must register for, and attend, a mandatory in-person Student Organization Officer Orientation.
    • Note: Clubs must be renewed prior to being granted permission to submit space requests for 2018-2019

Orientations

Register for 2018- 19

  • Student Officers
    • Regular Registration Due Date- September 14, 2018 (Third Friday of the semester)
    • Mandatory Attendance for Fall Officer Orientation - Presidents and Treasurers. Optional for additional officers. (3 Hour in-person orientation)
      • Registration/Renewal begins April 27, 2018 (CISync Form).
        Orientation dates offered:
        • Wednesday, September 5 from 5:00 p.m. - 8:00 p.m.
        • Friday, September 7 from 2:00 p.m. - 5:00 p.m.
        • Saturday, September 8 from 9:00 a.m. - 12:00 p.m.
      • Safety Officers Only- Must attend a meeting with the Assistant Director of Campus Recreation-Rec Sports, and provide a current CPR and basic First Aid certificate. (It is recommended that each sports club have two or more Safety Officers for practice and game coverage. One safety officer is required at every practice, performance or competition.)
        • Dates for Safety Officer Orientation
          • Thursday, September 6, 2018 from 4:00 p.m. - 5:00 p.m. in SUB 1080
          • Monday, September 10, 2018 from 4:00 p.m. - 5:00 p.m. in SUB 1080
  • Advisors- Deadline for advisors to complete orientations is by September 14, 2018 (3rd week of the Fall Semester)
    • New Advisors- must attend an in-person orientation. Date and time will be arranged by the Assistant Director of Campus Recreation-Rec Sports.

Registration

  • Student Members - All participants must log on to CISync, and complete the Sports Clubs Player Participation Form.

All participating members must pay their Insurance Fee payment, either with credit card via link on website, or by check to Student Business Services (SBS) before participating in any activity. If payment is made through SBS, receipt must be delivered to Assistant Director of Campus Recreation-Rec Sports.

Step-by-step instructions:

The renewal process must be completed by the third week from the first day of the semester to ensure your sports club will be renewed.

There are five easy steps for renewing your organization:

  1. Gain Administrator Access (See Step 1)
  2. Update Your Portal with Current Information (See Step 2)
  3. Presidents and Treasurers- Complete the President/Treasurer Agreement & Attend Officer Orientation
  4. Advisors- Complete the Advisor Agreement & Advisor Orientation
  5. Officers- Complete the Officer Orientation

Logging into CISync

Organization renewal is done entirely in CISync through your organization’s portal. The following are instructions on how access CI Sync:

  1. Go to www.csuci.edu
  2. Select MyCI
  3. Enter your University credentials to log into MyCI
  4. Select “CISync” on the list of “My Links”

RE-Register Club’s Portal in CISync

  1. Select "Re-Register This Organization"
  2. Update with club information

Step 1: Gain Administrator Access

  • A current portal administrator can grant you administrator access OR
  • Email sportsclubs@csuci.edu with your name, organization name and the role you have in your organization in the subject line. In the body of the email, type “Please provide me with administrator access.”

Step 2: Update Your Portal Settings

  1. Search your club's name in the search bar or select below under "My Memberships"
  2. Click blue button "Re-Register This Organization"
  3. Proceed through the six steps of registration
    1. Organization Profile
    2. Organization Categories
    3. Organization Interests
    4. Organization Profile Picture (Your club's logo)
    5. Organization Roster
    6. Upload your Club's Constitution (See "Developing a Constitution" for more information)
  4. Ensure that all required fields are entered.
  5. All officers must meet the requirements stated in the Policy on Eligibility for Membership in Student Organizations
  6. After clicking the ‘Finish’ button, please go to your MyCI email to verify that you received a confirmation from OrgSync stating that your form was successfully submitted.

Step 3: Complete the President and Treasurer's Agreements & Officer Orientation

  1. When the “Organization Settings” have been updated in your student organization’s portal, the president will receive an email with a link to the “President Agreement Form”
  2. The President should fill out the required fields on the form and select “finish”
  3. The completion of your “President Agreement Form” will be automatically recorded on your organization’s registration status.

Step 4: Complete the Advisor Agreement & Advisor Orientation

  1. When the “Organization Settings” have been updated in your student organization’s portal, the advisor(s) will receive an email with a link to the “Advisor Agreement Form”
  2. The advisor(s) should fill out the required fields on the form and select “finish”
  3. The completion of your “Advisor Agreement Form” will be automatically recorded on your organization’s registration status
  4. All Sports Club Advisors will be emailed a link to complete the Sports Club Advisor Agreement form. New advisors must attend an in-person orientation with the Assistant Director of Campus Recreation-Rec Sports, and returning advisors must complete the online Returning Advisor Orientation. The Advisor Orientation must be submitted the third Friday of the Fall semester or no later than 10 business days after the advisor assumes his/her position (in the event of an officer change).

Step 5: Complete the Officer Orientation

  1. All Presidents, Vice Presidents, and Treasurers are required to attend an in-person Officer Orientation. Information and registration are available within CI Sync.
  2. Safety Officers must attend an in-person Safety Officer Orientation. Information and registration are available within CI Sync.

Processing Information

  • Your CISync registration form will be reviewed by Campus Recreation within ten to fifteen business days after the deadline to verify eligibility status of officers and receipt of President Agreement and Advisor Agreement.
  • All orientations must be completed by the third Friday of the Fall semester or no later than 10 business days after the officer/advisor assumes their position (in the event of an officer change). If orientations are not attended, your organization could lose registered status.
  • Your club officers will be notified by e-mail when all requirements have been met. (All officers have attended an in-person orientation, Safety Officers have turned in CPR/First Aid Certifications to Sports Club Staff and attended orientation, Advisor has completed agreement form and orientation (if applicable), and the President and Treasurer have completed the ASI02 funds agreement/training).

Questions? Contact Campus Recreation at 805-437-8902 or sportsclubs@csuci.edu.

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