The Materials, Services, Facilities, and Technology (MSFT) Fee was initially established under CSU Executive Order 827 in 2002.  In Fall 2012 CI students approved a fee referendum increasing the MSFT fee by $30.00/student/semester over a period of three years (increasing the rate $25.00/student/semester in fall 2013, no increase/student/semester in fall 2014, and $5.00/student/semester in fall 2015) gradually raising the fee from the current rate of $35.00 to $65.00 by fall 2015.

1. Committee Framework

a. Committee Representation

The committee body is supported by (2) Faculty, (1) Staff, and up to (6) Students. The committee is appointed by the Vice President for Student Affairs in consultation with Student Government and Academic Senate. Committee representation is announced on page, Committee

b. Appointment Terms

i. Faculty representation is recommended by Academic Senate. Vice President of Student Affairs appoints faculty for a two-year term with staggered appointments.

ii. Staff representation is recruited and appointed by Division of Student Affairs. Vice President of Student Affairs appoints staff member for a two-year term.

iii. Student representation is recruited and appointed by Division of Student Affairs. Vice President of Student Affairs appoints student members for a one-year term. 

c. Administration

i. Academic Planning & Budgeting (APB) provides administration support for MSFT Committee. APB administers schedule and workload, facilitates administrative platforms and processes, and manages student fee funds.

ii. APB honors the committee role and reports recommendations to the Provost on behalf of the committee.

d. Committee Review & Funding Process

i. The committee scores each proposal with a rubric. The results are converted into z-scores and sorted by ranked recommendation. The committee analyzes results and provides ranked recommendation to the Provost.

ii. Expectation is the Provost will honor the committee's work and allocate awards based off ranked recommendations and funding allocation. Provost provides approved proposals to the CFO for final budget approval. Funding notifications are tentatively scheduled to be announced in May.

2. Recipient/Awardee Accountability

i. Funds provided by the MSFT committee may only be used for the purposes described in your proposal. Substantial changes in the use of MSFT funds require the prior approval of the committee. Unused fund balances will be returned to the MSFT account at the end of the fiscal year.

ii. If a program plans to budget unexpended funds for a future need (beyond the June 30th fiscal year end), a description of the plan must be presented along with evidence to justify fund use for the specific need.

iii. Programs shall expeditiously process all financial transactions so that a full accounting of all revenue and expenses is available for review. Programs/activity coordinators are responsible for managing within the allocated budget, project progression and MSFT moneys shall not be used for any cost overruns. The awarded program is responsible for any project overages.

3. Project Assessment Prior to Application

i. Projects requesting space modifications, furniture or equipment purchases need pre-approval by Academic Space Manager.

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