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2025 Form W-2 (Wage and Tax Statement)
The State Controller’s Office (SCO) will provide Form W-2s, by mail or electronic delivery through Cal Employee Connect by January 31, 2026.
Please validate that your address in CHRS is correct for 2025 Form W-2s. If you are unsure whether the return address is correct or need to correct your address, please log into CHRS by selecting the “CSU Personal Details” tile by November 14, 2025. Step-by-step address change instructions are available here.
Opt-in to Paperless W-2
Cal Employee Connect (CEC) is the State Controller's web-based employee portal that allows you to view/print your paystubs and W-2 Statements. Employees who Opt-in to W-2 Paperless Statement will be able to view and download current and previous years W-2 statements using any internet-connected device. It will also grant you earlier access to your W-2 Wage and Tax Statement than employees who receive the printed version in the mail. The deadline to Opt-in for the 2025 W-2 Paperless Statement is November 30, 2025.
Simply log into your CEC account and Opt-in to "W-2 Paperless" today! When you log in, a box will appear prompting you to enroll in "W-2 Paperless". Follow the steps to enroll in this optional program. If you choose not to enroll in the program, you will still receive your W-2 statement in the mail and will be able to view (but not download) your W-2 statement on CEC.
If you have questions, need assistance, or would like to share feedback, please visit CEC Help & Feedback.
2025 Form 1095-C (Employer Provided Health Insurance Offer and Coverage)
The State Controller’s Office will mail all Form 1095-Cs to the employee’s current mailing address on file as of December 31, 2025. Any undeliverable Form 1095-Cs will be returned to the campus for distribution to the employee.
Payroll Paychecks for faculty, staff and student employees are distributed either by direct deposit or in-person pick up at Student Business Services (not in the payroll department). Student Business Services can be found on the Student Business Services webpage. Photo identification is required when picking up your paycheck.
Student Payday
Student payroll live paychecks (not direct deposit) are available for pickup on the 15th of the month. If the 15th falls on a weekend, they will be available on the preceding Friday.
During the winter and summer break
If you are not on campus for the January or June payday and are not enrolled in direct deposit, you may have your check mailed to you. You must supply Student Business Services with a self-address and stamped envelope. On the inside flap, write the last four digits of your social security number.
Pick-up of checks begins at 3:00 pm on payday, shown as the “$” sign on the CSUCI Payroll Calendar. Paychecks not picked up on payday will be held in Student Business Services for pick up from 9:00 am to 4:00 pm, Monday through Friday except holidays.
We strongly encourage employees to sign up for direct deposit as soon as possible. Information on how to enroll in direct deposit can be found by visiting the CSUCI Direct Deposit Enrollment Information webpage.
In addition, the State Controller’s Office (SCO) no longer prints pay stubs for direct deposit. Employees enrolled in direct deposit may view their pay stubs in Cal Employee Connect (CEC). Information on how to access CEC and create an account can be found by visiting Cal Employee Connect Registration
Withholdings Change - Employee Self-Service via Cal Employee Connect (CEC)
Cal Employee Connect (CEC) Employee Services feature has expanded to include a withholdings change feature. The withholdings change feature has been created as an additional self-serve option. If you already have current withholdings on file, you do not need to submit a new request through CEC. Refer to CEC Withholdings Change User Guide for step-by-step instructions.
- CEC processes Withholdings change requests by close of business Monday through Friday; please allow 24 hours for submitted changes to reflect in your CEC account. If the change is submitted Friday evening through Sunday, the changes will be processed the following Monday and changes may reflect in your CEC account as early as Tuesday morning.
- The CEC Team is a technical team and unable to advise on withholdings change. If you have any questions regarding your Withholdings change, please refer to the IRS website.
For technical questions or technical assistance with the withholdings change feature, please contact the CEC team at Help & Feedback.
We offer:
- Payroll Calendars - Provides important payroll reporting pay period, processing, pay, and holiday dates.
- Cal Employee Connect (CEC) - View, download, and print paycheck and W-2 information, enroll in or change direct deposit, and change tax withholdings from the State Controller’s self-service portal.
- Direct Deposit - enroll in or change direct deposit.
- Tax Withholdings - Submit tax withholding changes.
- Paycheck Calculator - A tool employees paid on a monthly basis can use to calculate net pay and withholding amounts.
- Total Compensation Calculator - Demonstrates the significance of your CSU benefits package, and how it is an important complement to your salary.
- Lost or Destroyed Paycheck - Replace a lost or destroyed paycheck from the State Controller’s Office.
- CHRS Time and Absence Reporting - Report and track hours worked and/or absences taken.
- Work Schedules - Reporting work schedule changes is required when moving to/from a regular schedule (Mon-Fri, 8 hours/day), or when reducing/increasing your scheduled work hours, to ensure accurate pay and accumulation of excess plus/minus hours for each pay period.