Forms

NOTE: When completing payroll forms, please leave the social security field blank.  

Direct Deposit

Direct deposit is a convenient method to automatically deposit all of your net earnings into the financial institution of your choice. Once you enroll, all your payments, including supplemental payments such as overtime, awards/bonuses, etc., are transferred to your financial institution.

Cal Employee Connect (CEC) - enroll in or change direct deposit, and change tax withholdings from the State Controller’s self-service portal.

If unable to access CEC, email payroll.services@csuci.edu to request a secure Adobe Sign direct deposit enrollment form.

Replace a Lost or Destroyed Paycheck

Contact Payroll Services at payroll.services@csuci.edu or ext. 3630 for a replacement.

Tax Withholdings Changes

Cal Employee Connect (CEC) Employee Services feature has expanded to include a withholdings change feature. The withholdings change feature has been created as an additional self-serve option. If you already have current withholdings on file, you do not need to submit a new request through CEC. Refer to CEC Withholdings Change User Guide for step-by-step instructions.

After submitting a Withholdings Change via CEC, the employee and the Departmental HR Office will receive an email confirmation on a submitted Withholdings Change form. Please note, the confirmation will be directed to the email currently linked to the CEC account.

If unable to access CEC, complete the Employee Action Request Form (EAR)  and return to payroll.services@csuci.edu for processing.

Need assistance electing your withholdings? Go to:

  1. IRS Tax Withholding Estimator
  2. Employee W-4 / EAR eLearning Tool
  3. Quick Start Guide

Time Reporting Forms

  1. Staff Timesheet - STD 634, (PDF, 470 KB)
  2. Student Timesheet, (PDF, 151 KB)
  3. Dock Notice, (PDF, 12 KB)
  4. Shift Differential Attendance Report, (MS Excel, 26 KB)

Overtime

  1. Authorization for Extra Hours Worked - Excel, (MS Excel, 110 KB)
  2. Authorization for Extra Hours Worked - Adobe Sign
  3. Separation/Clearance Form (MS Word, 97.0 KB)

Work Schedule Changes

If your work schedule deviates from the standard Monday through Friday work week, a memo is required in Payroll indicating the effective date of change and the assigned days and hours for each day. Form requires you and your supervisor’s signature. For FAQs, click here (PDF, 105KB).

  1. 9/80 Approval Form, (PDF, 9 KB)
  2. Guidelines, (PDF, 72 KB)
  3. Work Schedule Change Form, (PDF, 153 KB)

 

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