Deadlines

  • November 3, 2019: Deadline for applications for activities in the Spring 2020 semester
  • March 13, 2020: Deadline for applications for activities in Academic Year 2020-2021

All applications must be complete (including budget page) and be approved by both Program Chair and your respective dean or Associate Vice President (AVP) by five business days after this deadline, or it will not be considered.

IRA Management Report for Fall 2019 Awards by Program  (PDF, 111KB)

Application Packet

As IRA funds are intended for instructionally related activities, proposals may only be submitted by CI faculty (not staff).  Both the IRA application and a budget page are required for your application.

*Applications for UNIV 392 international travel must also include a copy of their Center for International Affairs proposal and budget page.

*If your application includes a request to conduct research at the Santa Rosa Island Research Station (SRIRS), you must first submit an online application to the SRIRS Director for review and approval.  The online application and more information about SRIRS research activities can be found on the SRIRS Research page and their homepage.

1) IRA Application Form

Our IRA Application is online! Complete the Online Application 

The updated online application now has a "Save for Later" feature that allows proposers to resume edits on a proposal in progress; for your reference, the link to resume edits can be found here, then click on the link for "My Tasks" and select it from the menu. [Note: if you receive an access error when using a Safari browser, please try using Chrome or Firefox]

Here is a Word Document (MS Word, 259KB) that lists out the questions from the IRA Application. (For reference only; Not to be used in lieu of completing the online application)

2) IRA Budget Form

Choose the appropriate form below. Please note that one of the following must be attached to your online application:

If you will be using Roadrunner Shuttle or Pegasus Transit for ground transportation, you may contact them for a price quote.  These authorized transportation providers will generally request this info to fulfill your request. 

NOTICE for IRA Applications Involving Travel -- California's prohibition on state-funded and state-sponsored travel to states with discriminatory laws (per Assembly Bill 1887): In AB 1887, the California Legislature determined that "California must take action to avoid supporting or financing discrimination against lesbian, gay, bisexual, and transgender people."  Please see the following link for additional information and a current list of states subject to California’s ban on state-funded and state-sponsored travel (eleven states as of 10/4/19: AL, IA, KS, KY, MS, NC, OK, SC, SD, TN & TX): https://oag.ca.gov/ab1887

Frequently Asked Questions (FAQs)

 

IRA Applications for Academic Year 2019-2020

List of IRA Funded Activities for Fall 2019  (MS Excel, 16KB)

Fall 2019 Applications for IRA Funds:

Archive of Proposals from Previous Years

 

Emergency Requests

Emergency Requests will be reviewed on a case-by-case basis.  Please refer to our guidelines on the Operating Policies and Procedures page.

IRA Report Form

Reports on IRA activities are required for IRA-funded events. Forms are due by the end of the semester in which the activity took place. Please email your completed report form to the IRA Coordinator (david.daniels@csuci.edu).

IRA Post-Activity Report Form (MS Word, 57KB)

IRA Evaluations

Sponsors of IRA-funded actvities are encouraged to utilize some form of student evaluation as part of their required project report. The IRA student evaluation form below is an example of a form to distribute to activity attendees. Digital evaluations are preferred. Student Evaluation Form (MS Word, 24 KB)

 

How do I apply for IRA funds?

  • First, please review the IRA Guidelines for general guidance on the use of IRA funds
  • Then, complete the online application (see link above)

What are IRA funds typically used for?

  • To support invited guest speakers and guest artists to campus
  • To support class field trips
  • To support UNIV 391 courses for domestic trips
  • To support UNIV 392 courses for international trips
  • To support campus performances and other campus-wide events
  • Please see the following spreadsheet for other examples: List of IRA Funded Projects for Spring 2018 (MS Excel, 14.9KB)

What are the general restrictions on the use of IRA funds?

  • Purchases of physical equipment
  • Salary or wages for students, or for faculty/staff salaries
  • Trips or conferences where students are not directly involved
  • Tutorial or pilot programs
  • Other proposals that do not have a clear connection to the mission of the university or its instructional course offerings
  • Please see the IRA Guidelines for more information

I’m planning to take students on a domestic trip (no flights needed), what are some tips?

  • Use the IRA Travel Budget Form (MS Excel, 203 KB) to submit with your IRA proposal
  • If you will be using Roadrunner Shuttle or Pegasus Transit for ground transportation, you may contact them for a price quote.  These authorized transportation providers will generally request this info to fulfill your request.
  • If using a personal vehicle, fill out a CA STD 261- Private Vehicle Use (PDF, 112KB) form in advance
  • Pay for any entrance or registration fees in advance
  • If lodging is needed: due to most university credit cards having restrictions on travel-related expenses, faculty IRA sponsors typically cover the initial hotel expenses, which are then reimbursed – however, with enough lead time before the event, the university can send the lodging vendor a direct payment via check or wire transfer; new vendors will need to fill out a Form 204 to get them set up in our vendor payee system
  • Please review all Risk Management guidelines and have the participants fill out liability waiver forms, "Release of Liability (PDF, 953KB)" 

I’m planning to take students on a domestic trip by airplane, what are some tips?

  • Please see the following link for a current list of states subject to California’s ban on state-funded and state-sponsored travel: https://oag.ca.gov/ab1887
  • Use the IRA Travel Budget Form (MS Excel, 203 KB) for your IRA proposal
  • Call our Cal Travel Store to check airfare options and rates
  • Fill out a CIT Request Form (ZIP, 80KB), which allows for direct campus payment of airfare; please attach a list of participants (students and faculty)
  • If lodging is needed: due to most university credit cards having restrictions on travel-related expenses, faculty IRA project sponsors typically cover the initial hotel expenses, which are then reimbursed – however, with enough lead time before the event, the university can send the vendor a direct payment via check or wire transfer; new vendors will need to fill out a Form 204 to get them set up in our vendor payee system
  • Pay for any entrance or registration fees in advance
  • Please review all Risk Management guidelines and have the participants fill out their liability waiver forms, "Release of Liability (PDF, 953KB)" 

I’m planning to take students to the Santa Rosa Island Research Station (SRIRS), where do I start?

  • If your application includes a request to conduct research at the Santa Rosa Island Research Station (SRIRS), you must first submit an online application to the SRIRS Director for review and approval.  The online application and more information about SRIRS research activities can be found on the SRIRS Research page and their homepage.

I’m planning to take students on an international trip as part of a UNIV 392 course, where do I start?

I’m planning an on-campus event with a guest speaker, what are some tips?

  • Book an event space using 25Live; for more info on event spaces or 25Live please contact Conferences & Events and/or your program analyst
  • If it’s the guest speaker/artist’s first time performing work for the university, please have them fill out a Form 204 to get them set up in our vendor payee system
  • To pay the speaker/artist an honorarium, please create an Offer Letter(MS Word, 267KB) and have your guest complete the Form 204 (if necessary)
  • To request a guest parking permit, Parking Services now has an online Guest Parking Permit Request Form
  • Create an electronic flyer (example) to advertise your event; the IRA has an official CI Logo Extension(PDF, 360KB) – it is expected that all sponsors will display the logo extension prominently on any flyers, in other publicity formats for IRA activities, as well as to acknowledge IRA support when announcing, introducing or otherwise publicizing the activity
  • If requesting meals at your event, please note that the use of IRA funds for the purchase of food is reviewed on a case-by-case basis. For certain on-campus events, approved food vendors include Tortillas (805-445-9696) and other vendors in UAS Hospitality Services such as U-Glen Catering, Pizza 3.14 and the Town Center Market Deli: (http://uas.csuci.edu/hospitality/hospitality-services.htm)
  • If local lodging is needed for your guest speaker: our campus has a direct billing agreement with the Courtyard Marriott Hotel in Camarillo, you may contact them directly and mention your affiliation with CSUCI for discounted rates that are directly billed to campus

I’d like to be reimbursed for out-of-pocket expenses I incurred from fulfilling my IRA project objectives, what do I do?

I have other questions not listed above, who do I contact?

  • Please contact the IRA Coordinator with any additional questions you may have!

 

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