This page provides essential resources and guidance for departments managing IRA-funded activities and awards, including guidelines on fund utilization, application procedures, procurement processes, and compliance with university procedures policies.
Resources for Applicants
How to Apply Annual Timeline Application and Deadlines FAQ
Resources for Awardees
-
All programs funded through IRA are required to acknowledge IRA support in promotional materials, publications, and event communications, including use of the IRA logo or sticker, as outlined in the award notification and IRA guidelines.
-
Guests are no longer paid through the traditional direct pay honorarium process.
The University now uses the Procure-to-Pay (P2P) system to pay guest speakers. Once IRA awards are communicated, please begin the P2P vendor process promptly to avoid payment delays.
A standardized tier system is in effect. Rates are set at $125 for one hour and $75 for each additional hour, capped at $500 per person per day. Any IRA proposal requesting an honorarium above this schedule must include justification and supporting details within the InfoReady application.
Hosting an Event? Additional helpful information can be found here
-
In accordance with CSUCI’s Hospitality Procedures and Guidelines, a Hospitality Expense Justification Form is required for each hospitality event. This form is necessary for any purchase involving hospitality-related expenses, including but not limited to:
- Meals or refreshments (on- or off-campus)
- Decorations or supplies for events
- Awards, promotional items, or tokens of appreciation
Only one form is required per event, and it should include all related hospitality items (e.g., meals, decorations, supplies). Please submit the completed form along with any related documentation before or at the time of your procurement request.
Please list Rosa Bravo (rosa.bravo@csuci.edu) as Signature Authority for the Hospitality Justification Form and cc IRAServices@csuci.edu
Off-campus events, or any event with total expenses exceeding $2,000, require DOA Level 2 Approval from Provost Jessica Lavariega Monforti. In addition, ensure Rosa Bravo and Edna Davoudi are included in all approval requests before the Provost in the signature workflow.
Please refer to the most recent updates regarding Hospitality Procedures and Guidelines here.
-
If your award includes approved funding for student assistant salaries, please complete a Position Management Action Form (PMAF) prior to the start of the fiscal year to ensure that salaries are charged to the correct project code.
Departments are responsible for monitoring payroll expenses to confirm that wages are accurately posted to the assigned project code. If corrections are needed, a Payroll Expense Transfer (PET) should be submitted in a timely manner.
PMAF and PET forms can be found in the Budget Resources & Forms Page
-
All travel-related procedures, approvals, and requirements are outlined on the IRA Travel Page. Please review prior to planning your activity.
(PLEASE NOTE: There may be travel restrictions in place, please continue to reference any federal, state, local and/or campus guidelines that may be applicable to your travel area.)
-
Current-Year accounting chartfields can be found here
Delegation of Authority (DOA) establishes who is authorized to review and approve financial transactions on behalf of the university. All MSFT-funded expenditures must be approved by an individual with the appropriate DOA level assigned in CI Financials.
Departments are responsible for ensuring that the correct approvers are included in all workflows and that approvals align with university policies and funding requirements. DOA assignments are tied to specific chartfields (e.g., department or fund) and must be in place prior to initiating purchases or transactions.
For additional information on DOA roles, levels, and how to request or verify access, please visit the Delegation of Authority webpage.
-
All funded projects will be required to submit a post-award report summarizing the use of funds and overall student impact. Academic Planning & Budgeting will reach out to programs near the end of the funding period with additional details and submission instructions.
The IRA logo is required on all IRA activity/program-related products, fliers, and
announcements, including activity/program websites.