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CSUCI Travel |
Overview of Travel Policies
This page summarizes some of the most commonly applicable travel policies, procedures and regulations at CSU Channel Islands.
Click below to view the procedures and regulations:
Booking Travel
- The name on your travel account must match the name on your ID or passport
- Use Certify to book airfare and rental cars (Enterprise and National are preferred providers)
International Travel Pre-Authorization
- International travel must be pre-authorized using the International Travel Authorization form
- Original International Travel Authorization Form must be signed by departmental approver and the campus President or his/her Chief of Staff
- International Travel Frequently Asked Questions (FAQ’S) (PDF, 584K)
Transportation
- Roadrunner Shuttle and Island Packers transportation services can be directly billed to campus
- Mileage Rates
- 2024 mileage rate for privately owned vehicle: .67/mile per IRS
- 2023 mileage rate for privately owned vehicle: .655/mile per IRS
- Rental Cars
- Renting vehicles from non-contracted vendors is prohibited, unless vehicles are unavailable from the contracted vendor
- Contracted vendors: Enterprise and National (view the Enterprise Rent-A-Car Guidelines)
- Insurance will not be reimbursed
- Gasoline is reimbursable
Lodging
- Domestic Travel
- Allowed for travelling on business 25 miles or more miles from campus (one way)
- Maximum rate per night $333.00 before taxes and fees
- Staying with friend/relative up to $75.00 per stay
- Alaska, Hawaii and US Possessions
- Maximum rate per night $333.00 before taxes and fees
- International Travel
- Based on Federal Per Diem for specific location
- No receipt required
Meals
- Travel Less than 12 Hours
- Not Reimbursable
- Overnight Travel
- Per Diem rate based on location as listed at GSA.gov
- International Travel
- Federal Per Diem by location
- Alaska, Hawaii and US Possessions
- Federal Per Diem by location
- Business meal
- List of attendees and agenda are required for reimbursement
Incidentals
- Up to $5.00 per 24 hours (Tips for Room service, housekeeping, taxi, etc)
Receipts
- Receipts are required for expenses of $75.00 or more