Below is a list of procedures and guidelines that reflect the business practices of the Division of Business and Financial Affairs. Additional guidelines and policies relating to the Division of Business and Financial Affairs come from CSUCI's University Policy Manual and the CSU Policy Library, the repository for systemwide policies, including executive orders, ICSUAM, SUAM, coded memoranda, and technical letters.
Operational changes in response to the Covid-19 pandemic can be found here.
Administrative Detail Format & Process
Committees & Advisory Groups
- AD 00-1 BFA Committees Advisory Groups (PDF, 110KB)
- Org. Chart (PDF, 104KB)
Internal Audit
Financial Services
- FA.01.005-Policy on Hospitality, Prizes, Awards, Gifts
- FA.02.001-Policy on Business Travel
- AD.30-3 Professional Memberships (PDF, 23.5KB)
- AD.30-4 Travel Reimbursement (PDF, 116KB)
- AD.30-5 Interagency Financial Transactions (PDF, 300KB)
- AD.30-6 Retirement Spending Limit (PDF, 41KB)
- AD.30-8 Management of Cash and Investments/Reporting of Fiscal Improprieties (PDF, 33KB)
- AD.30-9 Automated Clearing House (ACH) Account Change Requests (PDF, 200KB) (Available to CSUCI Staff only. Requires login to myCI to view.)
- AD.30-12 University Travel Advances for Employees Traveling with Students (PDF, 152KB)
- AD.30-13 University Travel Card for Employees Traveling with Students (PDF, 351KB)
Payroll Services
- AD.30-1 Payroll Warrant Distribution (PDF, 33.9KB)
- AD.30-1 Warrant Officer Authorization Form (PDF, 54.8KB)
- AD.30-1 Pay Warrant Distribution Form (PDF, 90.5KB)
Budget & Planning
- AD.30-2 Resolution of Year-end Deficits (PDF, 54.2KB)
- AD.30-10 Cost Allocation Plan Process and Methodology (PDF, 86KB)
- AD.30-11 Use of Divisional Contingency Funds (PDF, 86KB)
- AD.30-14 Fiscal Management of Extended University and International Programs (PDF, 136KB)
- AD.30-14 Professional and Continuing Education (PaCE) Pre-Authorization Certification Form (PDF, 182KB)
Human Resources
- FA.31.010-Policy on Drug-Free Campus & Workplace
- FA.31.012-Policy on Composition of MPP Search Committees
- FA.31.014-Policy on Telecommuting
Facilities Services
- FA.01.003-Policy on Chargebacks
- FA.40.005-Policy on Access Management and Facility Security
- FA.45.001-Policy on University Space Allocation
- Space Request Form(PDF, 59.4KB)
- Space Advisory Committee(PDF, 42.8KB)
- Scope and Responsibilities (PDF, 93.3KB )
Procurement
- AD.30.15 Procurement of Stationery Supplies IT Hardware-Accessories(PDF, 228KB)
- AD.50.1 Santa Rosa Island Procurement (PDF, 37.1KB)
- AD.70-1 Contract Approval Process (PDF, 354KB)
- AD.70-5 Vendor Setup and Approval Process (PDF, 273KB)
Public Safety
- FA.30.002-Policy on Animal Control
- FA.31.011-Policy on Campus Violence
- FA.43.002-Policy on Motor Vehicle Use
- FA.81.002-Policy on Bicycles, Skateboards, and Other Similar Devices
- FA.81.003-Policy on Driving and Parking on Campus Property
- AD.10.1 Access Control Security CCTV Systems (PDF, 147KB)
- AD.10.2 Business Impact Analysis Process (PDF, 176KB)