Planning a classroom activity and/or an on-campus event with a guest speaker/artist.
- Book an event space using 25Live; for more info on event spaces or 25Live please contact Conferences & Events and/or your program analyst
- If it’s the guest speaker/artist’s first time performing work for the university, please have them fill out a Form 204 to get them set up in our vendor payee system. Form is to be sent to VendorData@csuci.edu for system processing
Paying the guest speaker/artist:
- To pay the speaker/artist an honorarium, please create an Offer Letter ( MS Word, 267KB) and have your guest complete the Form 204 (if necessary)
- Submit the completed Form 204 to VendorData@csuci.edu
- Payments over $1,000 are to be completed with RGS, Online Requisition
- To inquire Check Request assistance, please email IRAServices@csuci.edu and provide the following:
- IRA award number (Application #)
- IRA accounting string
- Vendor ID # - admin or coordinator can look this up if you don’t have on hand
- Offer Letter - Include speaker’s name, date, time, amount, and title of the event
- Amount due
Parking:
- To request a guest parking permit, Parking Services now has an online Guest Parking Permit Request Form
Advertising:
- Create an electronic flyer (example) to advertise your event; the IRA has an official CI Logo Extension ( PDF, 360KB) – Please note the IRA Committee's expectation that all sponsors will display the logo extension prominently on any flyers, in other publicity formats for IRA activities, as well as to acknowledge IRA support when announcing, introducing or otherwise publicizing the activity.
Food/Catering:
- If requesting meals at your event, please note that the use of IRA funds for the purchase of food is reviewed on a case-by-case basis. For certain on-campus events, approved food vendors include Tortillas (805-445-9696) and other vendors in UAS Hospitality Services such as U-Glen Catering: ( http://uas.csuci.edu/hospitality/hospitality-services.htm)
Lodging:
- If local lodging is needed for your guest speaker: our campus has a direct billing agreement with Sonesta Select Camarillo, you may contact them directly and mention your affiliation with CSUCI for discounted rates that are directly billed to campus.
File Viewing Information
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